August 8, 2017 Min

The August 8, 2017 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.

The Pledge to the flag was led by Sheriff Andy Myers.

The blessing was led by Chairman Ted Whitehead.

The roll was called:

Present: Ted Whitehead, Chairman, Shannon French, Joe Goodman, Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart, John Bayler, David Johnson, Joe Gilliland and Mary McCollough.

Absent: Barb McGrew, Brad Harris and Bryan Knapp.

Chairman Whitehead acknowledged guests and there were no agenda changes.

Motion by Mary McCollough, seconded by Joe Gilliland, to approve the agenda as it stands. Motion Carried, Voice Action.

Motion by Janice Brooks, seconded by Dave Johnson, to approve the County Board minutes of July 11, 2017. Motion Carried, Voice Action.

Motion by Mary McCollough, seconded by Joe Goodman, to approve the action of the Claims Committee. Motion Carried.

Motion by David Johnson, seconded by Jeremy Wildbur, to approve opening the closed session minutes of March 10, 2015 and June 9, 2015. Motion Carried, Voice Action.

Motion by Jeremy Wildbur, seconded by Chris Rinehart to approve the reappointment of Todd Fender to the 911 Board, 3 year term. Motion Carried, Voice Action.

Motion by Janice Brooks, seconded by Joe Goodman, to approve the reappointment of Tim Hostettler to the 911 Board, 3 year term. Motion Carried, Voice Action.

Jennifer Brown, 911 Coordinator, presented her report in written form.

Brandi Young, CCHD, presented the Board of Health Bulletin in written form.

Sheriff Andy Myers presented the Sheriff’s Activity Report in written form.

Treasurer Jana Tolliver presented the financial reports in written form. Tolliver noted the 60% of taxes have been collected, with the first disbursement of tax money will be disbursed next week.

Chief Probation Officer Curtis Leib presented the probation report in written form.

Motion by John Bayler, seconded by Jeremy Wildbur, to approve direct fiberoptic internet service for the probation department. (Funds already budgeted.) Motion Carried.

County Engineer Darin Koelm presented the Highway Department Report in written form.

Motion by John Bayler, seconded by Janice Brooks, to approve the following Medical Staff Credentialing:

Initial Appointment:

Alexander Van Amerongen, MD Current Medical Staff-Pathology


Provisional Appointment:

Christine Watson, PA Courtesy Dermatology



Rebecca Baggett, MD Courtesy Radiology

Marisa Blitstein, MD Courtesy Radiology

Edward Harter, MD Courtesy Radiology

Aaron Konrad, MD Courtesy Radiology

Christopher Norbet, MD Courtesy Radiology

Patrick Rhoades, MD Courtesy Radiology

Gerald Riley, MD Courtesy Radiology

David Weglicki , MD Courtesy Radiology

Sajjan Nemani, MD Courtesy Radiology

Shailesh Nandish, MD Courtesy Radiology

Binh Nguyen, DO Courtesy Radiology


Motion Carried, Voice Action


Clay County Hospital President Chris Hunt and Luke Czyzewski presented the FY2017 Clay County Hospital Audit Report. Hunt noted the auditor’s provided an unmodified clean opinion. Additionally, Hunt directed board members to the summary of Hospital and Clinic Operations report reflecting a loss of $1,178, 901 for the hospital and a loss for the clinic of $1,114,660.

Motion by Mary McCollough, seconded by John Bayler, to approve the capital purchase of a rooftop A/C unit for the Clay County Hospital. (Approx. cost $45,000) Motion Carried.

Motion by Joe Goodman, seconded by John Bayler, to go to closed session for the following purpose: __ (1) The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body (5 ILCS 120/2 (c) (1); Time: 6:25 p.m. Motion Carried, Voice Action.

Motion by Jeremy Wildbur, seconded by Janice Brooks, to return to open session. Time: 6:55 p.m. Motion Carried, Voice Action.

Chairman Whitehead stated the closed session was for informational purposes only.

Clay County Hospital President Chris Hunt presented the hospital report in written form.

Motion by Dave Johnson, seconded by Mary McCollough, to ratify the Chairman’s appointment of Andrew Bangert to the Clay County Housing Authority Board. (replacing Kenneth Hostettler). Motion Carried, Voice Action.

Chairman Whitehead read a “Thanks You” card from the Greg French Family.

Board Member Chris Rinehart introduced Orry Cummings with Smart Watt. Cummings has completed an Energy Performance Feasibility Assessment of County Buildings and presented the findings to the County Board. Cummings was able to provide a self-funding project plan to include: LED Lighting, Building Envelope, Courthouse Central Cooling, and Control Upgrades for an Energy Management System for CCH, as well as, several other upgrades. Cummings is estimating a 27% energy reduction through a “budget neutral” project. The next step is for Request for Qualifications, formal bid process to partner with Smart Watt. Motion by Jeremy Wildbur, seconded by Joe Gilliland, to adjourn. Time: 7:15 p.m. Motion Carried, Voice Action.


Mr. Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:


  1. ACT TIRE SHERIFF-AUTO MAINT.                                                                 40.00
  2. ADP PAYROLL FEES                                                                                    00000
  3. AMEREN CIPS PROBATION-UTILITIES                                                                   393.11
  4. AMERICAN STAMP TREASUER-SUPPLIES                                                                      125.30
  5. AYERS JAMIE SHERIFF-TRAINING                                                                         149.88
  6. AXIS TOXICOLOGY CORONER-TOXICOLGY                                                                   325.00
  7. BARBEE DARREN JAIL-OVERTIME                                                                                 192.24
  8. BROARD MEMBERS COUNTY BOARD MEETINGS/MILEAGES                                 2279.67
  9. BOYD JERRY COURT-MISC. EXPENSE FOR INDIGENTS                                                600.00
  10. BRIGHT BARB CORONER-OFFICE EXPENSE                                                         100.00
  11. BUHRMAN JULIE TREASURER-OVERTIME                                                                 39.10
  12. BUTCHER AUTOMOTIVE COUNTY BUILDING REPAIRS                                                       78.00
  13. BYRD ASHTON SHERIFF-SUPPLIES                                                                           131.15
  14. CARTRIGHT ADAM SHERIFF-OVERTIME & TRAINING                                              259.77
  15. CHET’S ELECTRIC COUNTY BUILDING REPAIRS                                                       90.00
  17. CLAY COUNTY HEALTH DEP. JAIL-MEDICAL SERVICES                                                                                146.79
  18. CLAY COUNTY TREASURER MISC. & CONT-IMRF                                                                       585.00
  19. COMMUNICATIONS JAIL-TELEPHONE                                                                               482.55
  20. COMPASS WEB COUNTY CLERK-COMPUTER SERVICES                                    157.50


  2. FELDHAKE MARK SHERIFF-OVERTIME, TRAINING AND UNIFORMS                               373.17
  3. GAD SHERRI STATE’S ATTY-TRANSCRIPT FEES                                                                73.00
  5. GROSS WILLIAM COURT SECURITY-BAILIFF                                                             499.59
  6. GROVE TONY JAIL-OVERTIME                                                                                 126.36
  7. HEALY MITCHELL JAIL-PART TIME CORRECTIONAL SALARIES                            1092.00
  8. HEUERMAN CORY SHERIFF-OVERTIME & TRAINING                                              1049.11
  9. HOLKY’S PLUMBING COUNTY BUILDING REPAIRS                                                       100.00
  10. IC ENTERPRISES COUNTY BUILDING REPAIRS                                                       13210.00
  11. KNAPP SHERIFF-AUTO MAINT                                                                   2016.04
  12. LEWIS ELAM COURT SECURITY-BAILIFF                                                             819.70


  1. LEXIS NEXIS STATE’S ATTY-DUES                                                                         139.00
  2. LOUISVILLE AUTO PARTS JAIL-SUPPLIES                                                                                   7.68
  3. LOUISVILLE POST OFFICE SHERIFF  & STATE’S ATTY-POSTAGE                                          71.52
  4. MENARDS COURTHOUSE-PURCHASE OF EQUIPMENT                           136.93
  5. MILNER CHAD SHERIFF-TRAINING                                                                         82.92
  6. MUNICIPAL JAIL, CH, HWY & PROBATION-UTILITIES                                  1464.31
  7. MYERS ANDY JAIL-DIET & CARE OF PRISONERS                                               366.95
  8. POWLESS SHAWNA VICTIM/WITNESS CORR-SALARY                                                               4475.00


  1. PHILLIPS RAY SHERIFF-TRANSPORT PRISONERS,                                            602.31


  1. QUILL EDSA-MISC.                                                                                        128.94
  2. RAY O’ HERRON JAIL & SHERIFF-UNIFORMS                                                          839.70
  3. RICHLAND COUNTY SHERIFF JAIL-HOUSING OF ADULTS                                                           560.00
  5. THOMPSON LYNDI TREASUER-OVERTIME                                                                    612.00
  6. THOMSON REUTERS CIRCUIT CLERK-SUPPLIES                                                              153.00
  7. TOLLIVER DEBRA TREASURER-OVERTIME                                                                 24.50
  8. TUNGATE MARK CIRCUIT CLERK-ATTY FEES FOR INDIGENTS                           650.00
  9. VERIZON JAIL-PHONE                                                                                        342.09
  10. WABASH HWY, JAIL & COURTHOUSE-PHONE                                          2457.95
  11. WALMART JAIL-DIET & CARE OF PRISONERS, MEDICAL                          1610.16



  1. WELLS FARGO SHERIFF-STATIONERY OF SUPPLIES                                          124.00
  2. WOOD STEPHAN COURT SECURITY-BAILIFF                                                             481.80
  3. ZINKS COURTHOUSE-SUPPLIES                                                                               741.19

TOTAL                                   42,485.50            







  1. ADP PAYROLL-FEES                                                                                   150.15
  2. AMEREN COURTHOUSE & JAIL-UTILITIES                                                  2507.44
  3. ANGELA’S VILLAGE FLORIST COUNTY BOARD MEMBER                                                           55.00
  4. BARBAR MCGREW COUNTY BOARD MEMBER                                                           593.67
  5. BRENDA BRITTON CLERK-MISC.                                                                                      666.54
  6. BUTCHER AUTOMOTIVE SHERIFF-AUTO MAINT                                                                   275.78
  7. BYERS PRINTING COMPANY RECORDER’S MICRO-SUPPLIES                                                   1644.58
  8. CLAY COUNTY HOSPITAL PROBATION-INCIDENTAL EXP                                                    13.71
  9. CLAY COUNTY REPUBLICAN TREASURER-SUPPLIES                                                                    17.00
  10. COMPASS WEB TREASURER-SUPPLIES                                                                    174.99
  11. CRYSTAL BALLARD CIRCUIT COURT-MISC                                                                    72.22
  12. DALE’S AUTO SALVAGE SHERIFF-AUTO MAINT                                                                   75.00
  13. DAN HECHT SHERIFF-AUTO MAINT                                                                   925.29
  14. DARLA MURPHY CLERK-MISC                                                                                       109.68
  15. DBS DISPOSAL JAIL & COURTHOUSE-UTILITIES                                                  120.00
  16. EFFINGHAM TELCOM JAIL-PHONE                                                                                        103.00
  17. HEARTLAND PEST CONTROL COURTHOUSE-REPAIRS                                                                 85.00
  18. HEAVEN’S MIST BOTTLED WATER COURTHOUSE-SUPPLIES                                                          97.50
  19. HEYL ROYSTER MISC. & CONT                                                                                   1225.00
  20. ICENTERPRISES COURTHOUSE-REPAIRS                                                                 13210.00
  21. ILEAS SHERIFF-INCIDENTAL EXP                                                             60.00
  22. INDOFF CIRCUIT CLERK, JAIL, STATE’S ATTY,                                          1263.95


  1. KNAPP OIL SHERIFF-AUTO MAINT                                                                   1846.66
  2. LINDA’S CLEANING HWY-CLEANING                                                                                               65.00
  3. LORENZ SUPPLY COURTHOUSE-SUPPLEIS                                                                               218.50
  4. MENARD’S PURCHASE OF EQUIPMENT                                                         17.97
  5. MIDWEST OFFICE PROBATION-INCIDENTAL EXP                                                    38.44
  6. OK AUTO SHERIFF-AUTO MAINT                                                                   461.03
  7. PERRY’S SMALL ENGINE EQUIPMENT MAINT                                                                       37.99


  1. RICHLAND SHERIFF JAIL-HOUSING OF ADULTS                                                           420.00
  2. SALT & STRINGS JAIL-DIET & CARE OF PRISONERS                                               1851.45
  3. SHIRT TALES CORONER-SUPPLIES                                                                       82.99
  4. SIRCHIE JAIL-SUPPLIES                                                                                   83.11
  5. TERA CONKLIN PROBATION-TRAVEL                                                                      574.35
  6. THOMSON REUTERS STATE’S ATTY-DUES                                                                         223.00
  7. WES MILLER CORONER-SUPPLIES & TRAVEL                                                  92.12
  8. YOUNG’S PIT STOP SHERIFF-AUTO MAINT                                                                   34.00

TOTAL                   30,219.12




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