The August 13, 2013 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. By Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Sue Pettit, Chairman, Mike Spitzner, Brad Harris, Jerry Britton, Janice Brooks, Thomas Butcher, John Weidner, Chris Rinehart, Bryan Knapp, Ted Whitehead, Ron King, David Johnson, and Mike Rinehart.
Absent: Jesse James
Chairman Sue Pettit acknowledged guests and there were no agenda changes.
Motion by Tom Butcher, second by Mike Spitzner, to approve the County Board minutes of July 9, 2013. Motion Carried. Voice Action.
Motion by Tom Butcher, seconded by Janice Brooks, to approve the County Board minutes of July 31, 2013. Motion Carried. Voice Action
Claims Committee Chairman Mike Rinehart initiated discussion concerning County Board members and reimbursement vouchers. Rinehart was concerned about non committee board members being paid for committee meetings. The issue was referred to the Finance Committee to structure guidelines for board member pay.
Claims Committee Chairman Mike Rinehart noted that there are some issues with tracking of Public Safety Funds disbursements. Treasurer Jana Tolliver will meet the Finance Committee to structure guidelines.
Motion by Mike Rinehart, Seconded by Ted Whitehead to approve the action of the Claims Committee. Motion Carried.
Additionally, Rinehart noted that the Claims Committee met July 15th to review employee time sheets and closed session minutes.
Jennifer Brown, 911 coordinator, presented her report in written form.
Motion by Brad Harris, Seconded by Tom Butcher to approve execution of agreements for the purchase of a new recording system from Computer Information Concepts (CIC).
Total amount of $31,393.00, paid from County Clerk GIS & Micrographic funds. Motion Carried
Jeff Workman, Clay County Health Department, reported that the Board of Health meeting has been moved to a different date and the Board of Health report will be issued after the next meeting.
Workman expressed his interest in the SSM negotiations, and when questioned stated he is quite anxious regarding the discussions. Not knowing the details, Workman is very concerned about home health care and is hoping to reach an agreement with SSM on this issue.
Curtis Leib,Chief Probation Officer, presented the Probation Departments report in written form.
Additionally, Leib reported the replacement flooring is almost complete, though it may go over by $200-$300. Leib was questioned about an expenditure for a bond since other officials are covered lender ICRMT for bonding. Leib will check into the ICRMT coverage.
Supervisor of Assessments Kevin Logan presented a written report on his office to the board. Logan gave an update on the 2012 assessing timeline, County EAV, GIS splits, Office personnel and an in-depth review of farmland assessments.
Circuit clerk Crystal Ballard presented her written report of collections for May thru July 2013.
Judge Robin Todd introduced Judge Ericka Sanders, 4th Judicial District, who is over Drug Court in Effingham. Judge Sanders reported on the progress and success the Drug Court Program. Clay County currently has 4 residents participating in this program, overseen by Probation Officer Tera Conklin. Sanders noted participants are involved in individual and group therapy, mandatory drug testing, and eventually required to get a job.
Treasurer Jana Tolliver presented her report in written form. Additionally, Tolliver reported that she has collected over $6 million during first installment period for taxes and expects to complete the 1st distribution of tax money to entities next week.
Motion by Tom Butcher, Seconded by Brad Harris to approve the transfer of $10,000.00 from County Corp (A1) to the Social Security Fund. Motion Carried.
Treasurer Jana Tolliver was asked if disbursements of funds approved to FDP’s last month had been sent. Tolliver is waiting for instruction from the Finance Committee on tracking Public Safety Funds to do this disbursement.
Sheriff Andy Myers presented his report in written form. Additionally, Myers reported he has purchased portable radios and will be working on estimates for some repairs needed at the jail.
County Engineer Mike Quandt presented the Highway Department report in written form.
Motion by Bryan Knapp, seconded by Dave Johnson to approve Amy Dulaney as Compliance Officer at the Clay County Hospital. Motion Carried. Voice Action
Motion by Ron King, seconded by Tom Butcher, to approve the appointment for the following health professional:
Gerald Riley, MD Courtesy Teleradiology
John wall, CRNA Specified Professional Affiliate
Billy Ross, CRNA Specified Professional Affiliate
Brian Jones, MD Courtesy Cardiology
Luka Lance, MD Provisional Courtesy Teleradiology
Melissa McGettigan, MD Provisional Courtesy Teleradiology
Michele Hartke, FNP-BC Provisional Specified Professional Affiliate
Advancement from Provisional to Full Courtesy
Nicholas Hilpipre, MD Courtesy Teleradiology
Karen Lynn, MD Courtesy Teleradiology
Joshua Rieke, MD Courtesy Teleradiology Motion Carried. Voice Action
Motion by Jerry Britton, Seconded by Tom Butcher to go to closed session for the following purpose: The setting of a price for sale or lease of property owned by the public body ( 5 ILCS 120/2 (c) (6); Time: 7:10 p.m. Motion Carried. Voice Action
Motion by Tom Butcher, seconded by Bryan Knapp, to return to open session. Time 8:10 p.m. Motion Carried. Voice Action
Following the return to open session, Hospital Committee Chairman Jerry Britton gave an update on SSM: SSM will be meeting with doctors on August 23rd. The hospital committee will be meeting with providers on Thursday 15th and will try to plan a meeting with community leaders next week.
Ex. Finance Committee Chairman Tom Butcher, reported on a request from the ESDA to request funds for a utility vehicle (ATV). The finance committee recommends tabling this request.
Chairman Pettit noted that ESDA had expressed thanks for the training with funding provided by the County..
Ex Finance Committee Chairman Butcher reported that FOP negotiations are still on going. Another meeting will be set to include Sheriff Myers in on negotiations. At this time, there is no offer on table to FOP.
The Regional Office of Education #12 Report was presented in written form.
Motion by Ron King, Seconded by Brad Harris to adopt a Resolution opposing the Office of the State Fire Marshal to adopt the 2012 NFPA 101 Life Safety Cone. (
unfunded mandate) (pertaining to the installation of sprinkler systems.) Motion Carried. Voice Action
(UNFUNDED MANDATE- FIRE MARSHAL)
WHEREAS, the Office of the State Fire Marshal submitted a proposed rule on June 28, 2013, adopting the 2012 NFPA 101 Life Safety Code; and,
WHEREAS, the current adopted code is the 2000 NFPA 101 Life Safety Code, which contained modifications to lessen the financial burden on homeowners; and,
WHEREAS, the Office of the State Fire Marshal wants to adopt a new rule that includes a requirement for the installment of fire sprinkler systems in new homes and two- family dwellings, and also requiring the retro- fitting of sprinklers in high rises and areas of assembly; and,
WHEREAS, the cost of building a new home or living in a high rise will significantly increase under such a rule, impacting the local real estate market, the new housing market, the ability to create affordable housing and the ability for municipalities to grow; and,
WHEREAS, the Office of the State Marshal has stated it is the duty of all local jurisdictions to enforce the NFPA Life Safety Cods, as adopted by the Office of the State Fire Marshal; and,
WHEREAS, the adoption of the 2012 NFPA 101 Life Safety Code will lead to various other unfunded state mandates, escalating costs for local governments; and,
WHEREAS, the Clay County Board believes that the local officials have the best knowledge of what building requirements should be adopted and enforced within their community.
NOW, THEREFORE, BE IT RESOLVED that the Board of Clay County, Illinois, urges the rejection of any attempt by the Office of the State Fire Marshal to adopt the 2012 NFPA 101 Life Safety Code in any such manner that undermines local authority and control, and adds substantial financial costs with the imposition of the code.
NOW, THEREFORE, BE IT FURTHER RESOLVED that if State determines that 2012 NFPS 101 Life Safety Code shall be adopted, small and rural counties with fewer than 100,000 citizens would be exempt from the requirements.
BOARD OF CLAY COUNTY, ILLINOIS
By: S/ Sue Pettit
SUE PETITT, CHAIRMAN
S/ Brenda Britton
BRENDA BRITTON, CLERK
Motion by Brad Harris, Seconded by John Weidner to ratify the Chairman’s appointment of Phillip Henson to the Airport Authority. Term runs to June 28, 2013. Motion Carried. Voice Action
Motion by Bryan Knapp, Seconded by Dave Johnson to ratify the Chairman’s re-appointment of John Nicholson to the 911 Board. Motion Carried. Voice Action
Motion by Ted Whitehead, Seconded by Mike Spitzner to ratify the Chairman’s appointment of Andy Myers to the 911 Board. Motion Carried. Voice Action
Chairman Petitt presented the June and July CEFS Public Transit Reports in written form.
Motion by Bryan Knapp seconded by Chris Rinehart, to adjourn. Time: 8:15 p.m. Motion Carried. Voice Action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
1 AIG CORONER- TOXICOLOGY 180.00
2 AMEREN ENERGY MARKETING PROB, JAIL, CH- UTILITIES 1135.30
3 AMEREN PROB,JAIL,CH HWY,-UTILITIES 804.31
4 ARNOLD, ASHLEY S OF A – TRAVEL 53.40
5 BALLARD, CRYSTAL CIRCUIT CLERK -MISC 22.25
6 BISSEY, ASHLEY TREASURER-CLERICAL HIRE 350.00
7 BOYD, JERRY L. COURTS/JUDIC- MISC EXPEN FOR INDIGENTS 612.50
8 BRANT, MARILYN STATES ATTRNY- TRAINING/SEMINARS 674.84
9 BRIGHT, BARB CORONER- OFFICE & EQUIP EXPEN 100.00
10 BRITTON, BRENDA CNTY BOARD SEC FEES, CNTY CLK-MISC 184.06
CNTY BOARD MEMBER EXPEN
11 BYRD, ASHTON JAIL- P/T CORRECTIONAL SALARY 2234.40
12 CELLULAR ONE ESDA, JAIL- TELEPHONE 187.69
13 CHILDERS, JEREMY SHERIFF- TRAINING, JAIL TELEPHONE 70.00
14 CITY OF FLORA ESDA- RENT 275.00
15 CLAY COUNTY CONSERVATION CLAY CO. SOIL CONSERVATION PROGRAM 5000.00
16 CLAY COUNTY REPUBLICAN COURTS/ JUDI- MISC. EXPEN FOR INDIGENT 36.00
17 CLAY CNTY TREASURER- SOC SEC ADMIN- HEALTH INSURANCE 10000.0
18 COLCLASURE, DERRICK JAIL-OVERTIME 648.69
19 COMMUNICATIONS REVOLVING FUNDJAIL- TELEPHONE 498.55
20 COMPASS WEB TREASURER- SUPPLIES 100.00
21 COMPUTYPE MISC & CONTINGENCIES 75.00
22 CONKLIN, TERA PROB- TRAVEL 642.36 23 COUNTY BOARD MEMBERS COUNTY BOARD MEETING 3187.43 24 DORIS BROS. TROPHIES CNTY BOARD PER DIEM & EXPEN 8.00
25 DUSTY’S TIRE SHERIFF- AUTO MAINT 198.00
26 EASTIN, KINDAL S OF A – TRAVEL 71.20
27 ELLIOTT, CHRISTOPHER PUBLIC DEFENDER- OTHER EXPEN:STAMPS 5.80
28 FANCHER, PHILLIP BAILIFFS 299.30
29 FELDHAKE, MARK JAIL- OVERTIME, TELEPHONE
SHERIFF OVERTIME, ILEAS 721.72
30 FLEET ONE LLC PROB-TRAVEL 158.88
31 FLORA BATTERY & ALTERNATOR PROB- INCIDENTAL EXPENS 30.00
32 FLORA POSTMASTER ESDA- MISC. STAMPS 92.00
33 FLORA PRINTING COMPANY PROB- INCIDENTAL EXPEN 71.80
34 FORE, KELLIE ADMIN- CNTY BOARD EXPEN 8.90
35 GREENWOOD, PAT JAIL- OVERTIME & TRAINING 81.87
36 GROSS, WILLIAM BAILIFFS 1237.48
37 HARRS ACE HARDWARE PUBLIC GROUNGS/BUILDING- PURCHASE 599.99
OF NEW EQUIPMENT
38 HEARTLAND PEST CONTROL CH- REPAIRS 60.00
39 HEAVEN’S MIST WATER PROB. INCIDENTAL EXPENSES, CH-SUPPLIES 102.00
40 HECHT, JULIE STATES ATTRNY- TRANSCRIPT FEE 68.50
41 HEUERMAN, CORY JAIL- PHONE, SHERIFF- OVERTIME, TRAINING 105.49 42 IACC FALL CONFERENCE CIRCUIT CLK- MISC. 200.00 43 ILEAS SHERIFF- INCIDENTAL EXPENC 60.00
44 ILLINOIS OFFICE SUPPLY ELECTION- SUPPLIES 715.29
45 ILLINOIS SHERIFF ASSOC. JAIL- TRAINING 350.00
46 INDEPENDENT TELCOM ASSOC. PUBLIC GROUNDS/BUILD- PURCHASE IN EQUP
MISC. & CONTINGENCIES 2218.69
47 INDOFF STATES ATTNY,CH RECORS,CIRCUIT CLRK 570.42
S OF A- COMPUTER TAX SERVICES
48 KINCAID OIL SHERIFF- AUTO MAINT 2430.59
49 KLOBNAK, MICHAEL COURT/JUD- ATTRNY FEE FOR INDIGENTS 1565.11
50 KNAPP OIL CO. SHERIFF- AUTO MAINT 467.69
51 LEIB, CURTIS PROB- TRAVEL 52.61
52 LEONARD, AARON COURTS/ JUDIC- ATTRNY FEE FOR INDIGENT2995.30
53 LEWIS, ELAM SHERIFF- OVERTIME,JAIL-PHONE 193.23
54 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
55 LOGAN, KEVIN S OF A- TRAVEL 253.25
56 LOUISVILLE POSTMASTER CIRCUIT CLRK, SHERIFF- SUPPLY STAMPS 1224.00
57 MILNER, CHAD JAIL- PHONE, SHERIFF OVERTIME,ILEAS 640.99
58 MUNICIPAL UTILITIES JAIL,CH,HWY,PROB UTILITIES 986.14
59 MYERS, ANDY SHERIFF- OVERTIME, INCIDENTAL EXPENS 1236.34
JAIL- PHONE, OVERTIME, TRAINING
60 OFFICE PRODUCTS CENTER CNTY CLERK, S OF A- SUPPLIES 33.69
61 PHILLIPS, RAYMOND SHERIFF- OVERTIME, JAIL- PHONE 174.76
62 QUILL ESDA- MISC, CNTY CLERK- SUPPLIES 305.46
63 RAY O’HERRON CO., INC SHERIFF- UNIFORMS 78.05
64 RICOH SHERIFF- SUPPLIES 125.00
65 RKDIXON CH- RECORDS DEBT RETIREMENT 117.21 66 RUDOLPH CONSTRUCTION REPAIRS TO COUNTY BUILDING 1301.21
67 SECRETARY OF STATE SHERIFF- INCIDENTAL EXPEN 2.00
68 SIMS, LORI COURTS/JUD- OPERATION OF JUDGE OFFICE 228.00
69 SPITZNER, STEVE JAIL- PHONE, SHERIFF OVERTIME 172.52
AUTO MAINT, TRANSPORTING PRISONERS
70 SPRINT COMMUNCATIONS JAIL- TELEPHONE 449.91
71 STATE FIRE MARSHALL CH- REPAIRS TO COUNTY BUILDING 250.00
72 SULSBERGER, JAMES SHERIFF- SUPPLIES 100.00
73 SUPERIOR CH- REPAIRS TO COUN TY BUILDING 400.00
74 THOMSON REUTERS TREASURER- MISC., CNTY CLERK- SUPPLIES 515.43
PUBLIC DEFENDER- OTHER EXPENS
75 TOWNSHIP OFFICIALS HANDBOOK CNTY CLERK- SUPPLIES 24.00
76 TUNGATE, MARK COURT/JUD-ATTRNY FEE FOR INDIGENTS 275.0
77 TYSON SHERIFF- SUPPLIES 475.20
78 WALMART JAIL- DIET CARE, SUPPLIES, MEDICAL 847.10 CH- SUPPLIES, PROB- INCIDENTAL EXPEN
SHERIFF- INCIDEN EXPEN
79 WEB CAFE SHERIFF- INCIDENTAL EXPEN 50.00
80 WEIDNER, KRISTA PROB- TRAVEL 179.60
81 WILLIAMS, BARBARA JAIL- P/T CORRECTIONAL SALARY 984.90
82 WIN MISC. & CONTINGENCIES 92.00
83 WOOD, STEVEN JAIL- OVERTIME 347.40
84 WTCI CH, HWY, JAIL TELEPHONES 1798.73.
85 YOUNG, RONALD COURT/ JUDICIARY- ATTRNY FEE FOR 912.25
TOTAL: $ 57,456.78
1. CLAY COUNTY HEALTH DEPARTMENT SOLID WASTE PLAN EDUCATION 1605.17
2.. CLAY COUNTY REPUBLICAN ADMIN- OFFICIAL PUBLICATION 84.13
CORONER,CNTY CLERK, CIRCUIT- SUPPLIES
COURTS/JUDIC MISC EXPEN FOR INDIGENTS 528.70
3. CNA SURETY PROB- INCIDENTAL EXPENCES 50.00
4. COMPUTYPE MISC & CONTINGENCIES 75.00
5. DAWKINS SHERIFF- AUTO MAINT 439.24
6. DBS DISPOSAL JAIL, CH- UTILITIES 120.00
7. FLORA BATTERY & ALTERNATOR SHERIFF- AUTO MAINT 110.00
8. GREENWOOD STUMP GRINDING REPAIRS TO COUNTY BUILDINGS 300.00
9. HEARTLAND PEST CONTROL REPAIRS TO COUNTY BUILDINGS 60.00
10. ILLINOIS OFFICE SUPPLY ELECTION-PRINTING/SUPPLIES 715.76
11. INDOFF CIRCUIT, TREASURER- SUPPLIES 291.20
PROB- INCIDENTAL EXPENS
12 JAMES M JACOBI CORONER- AUTOPSY 1645.00
13. KINCAIDS OIL SHERIFF- AUTO MAINT 3146.22
14. LINDA’S CLEANING SERVICES HWY- UTILITIES 65.00 15. LORENZ SUPPLY CO CH- SUPPLIES 543.09
16. LOUISVILLE AUTO PARTS PROB- INCIDENTAL EXPENC 7.89
17. MANATRON INC S OF A- COMPUTER TAX SERVICE 6390.36
18. MIDWEST OFFICE SUPPLY JAIL-SUPPLIE 191.79
19. MIKES FOOD MARKET JAIL- DIET/CARE FOR PRISONERS 1720.58
20. MLLER OFFICE EQUIPMENT STATES ATTNRY- EQUIP MAINT 196.00
21. RAY O’HERRON SHERIFF- UNIFORMS, INCIDENTAL EXPEN 306.78 22. REGIONAL OFFICE OF EDUCATION #12 CLAY COUNTY SHARE ROE #12 7154.67 23. ROBBINS SCHWARTZ MISC & CONTINGENCIES 2464.87
24. ROSS INFORMATICS SERVICE S OF A – COMPUTER TAX SERVICE 359.40
25. SHIRT TALES CORONER- SUPPLIES 100.00
26. TECHNICAL PARTNERS S OF A- COMPUTER TAX SERVICE 499.95
27. THE HOMETOWN JOURNAL ADMIN- OFFICIAL PUBLICATION 19.25
28. THE WEB CAFE INC JAIL- MAINT TO EQUIP 50.00
29. YOUNGS PIT STOP PLUS SHERIFF- AUTO MAINT 135.00
30. ZIMDARS A/C & APPLIANCES JAIL- PURCHASE NEW EQUIP 520.00
31. ZINK BUILDING CENTER PROB- INCIDENTAL EXPEN 49.94