The January 14, 2014 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Mike Spitzner,Brad Harris, Jerry Britton, Janice Brooks, Thomas Butcher, John Weidner, Chris Rinehart, Bryan Knapp, Ted Whitehead, Ron
King, David Johnson, and Mary McCollough
Absent: Sue Pettit and Mike Rinehart
Vice Chairman Britton acknowledged guests and there were no agenda changes.
Motion by Bryan Knapp, second by Tom Butcher, to approve the County Board minutes of December 10, 2013. Motion Carried. Voice Action
Motion by Brad Harris, seconded by Ted Whitehead to approve the action of the Claims Committee. Motion Carried.
Jennifer Brown , 911 Coordinator, presented the 911 Report in written form.
Jeff Workman, Clay County Health Department, presented the Board of Health Report in written form, Workman reported that the Flu is widespread and they are working to get more vaccine on hand: Workman also addressed questions on Septic Systems regulations, and also the hospice program.
Sheriff Andy Myers presented the Sheriff’s Department Report in written form. Myers expressed his appreciation to the Highway Department, Township Road Commissioners and area farmers for clearing snow packed roads last week.
Sheriff Myers reported on leaks in the Courthouse roof, discovered after the recent heavy snows. Myers noted that interior issues were being addressed and Myers is focusing on getting estimates for roof repairs. The matter was referred to the Executive Finance Committee and the Building and Grounds Committee.
Myerrs next item of business concerned the possible plans for an addition at the jail. Myers confirmed with the board that they have budgeted $300,000 for an addition of office space for the jail. The board asked Myers to do his due diligence in the planning and bidding process, and bring it back before the board.
Motion by Tom Butcher, Seconded by Ted Whitehead to go to closed session Time: 6:30 PM, for the following purpose: (2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2 (c) (2);. Motion Carried. Voice Action
Motion by Ron King, Seconded by Chris Rinehart to return to open session. Time 6:45 PM. Motion Carried. Voice Action
No action was taken by the board upon return to open session.
The Probation Departments Report was available in written form.
Circuit Clerk Crystal Ballard presented her report in written form.
Motion by Bryan Knapp, Seconded by Ted Whitehead to approve a Resolution to rescind the November 9, 2010 Resolution regarding E- Citation Fees, thus allowing for the collection of additional fees. Motion Carried
WHEREAS, by means of a Resolution passed and approved on November 9, 2010,, by the Clay County Board, it was determined that no E-citation fees would be collected by the Clay County Circuit Clerk until more research had been conducted; and,
WHEREAS, the Circuit Court Clerk of Clay County and the Clay County Board have determined that they wish to rescind the Resolution of November 9, 2010 regarding the collection of E- citation fees.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF CLAY COUNTY, ILLINOIS That the Resolution entered on November 9, 2010 is hereby rescinded.
Dated this 14th day of January . 20 14 .
BOARD OF CLAY COUNTY, ILLINOIS
S/ Sue Pettit
Chairman Sue Petitt
Clay County Clerk
Motion by Brad Harris, Seconded by Mary McCollough to approve a Resolution for the mailing fee increase for the Circuit Clerk. Motion Carried
WHEREAS, by means of a Resolution passed and approved on August 12,2003, by the Clay County Board, it was determined that the fee would be collected by the Clay County Circuit Clerk when the Clerk is required to mail, would be $500 plus the cost of postage; and,
WHEREAS, Chapter 705, Act 105, Section 27.1a(h) provides that in all counties having a high population of not more that 500,000 inhabitants, in civil cases, that when the clerk is required to mail, the fee will be a minimum of $2.00 and a maximum of $10.00, plus the cost of postage.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF CLAY COUNTY, ILLINOIS that the mailing fee to be assessed by the Circuit Clerk for mailings in civil cases shall be and in hereby increased to $10.00.
Dated this 14th day of January . 20 14 .
BOARD OF CLAY COUNTY, ILLINOIS
S/ Sue Pettit
Chairman Sue Petitt
Clay County Clerk
Clay County Hospital President Amanda Goostree introduced Phil Gustafson, President of St. Mary’s Good Samaritan, Inc. Gustafson is excited to be working with Clay County through the CCH Management Agreement, working on strategy and planning for improvements.
Motion by Ron King, Seconded by Tom Butcher to approve the appointment/ reappointment of the following health professionals: Motion Carried
P.D. Nayak, MD Courtesy Urology
Ryan Jennings, MD Courtesy Internal Medicine
Othman Jibril, MD Courtesy Emergency
Roberto Garcia, MD Courtesy Emergency
Chinedu Maduakolam, MD Courtesy Emergency
Malcolm Schulz, MD Provisonal Active Surgery
Additionally, Goostree reported that General Surgeon Dr. Malcolm Schultz has begun his practice at CCH.
Treasurer Jana Tolliver presented the Treasurer Department Reports in written form. Additionally, Tolliver updated the board on the status of State Reimbursements.
Tolliver then presented the Zimdars A/C and Appliance bill for the furnace and A/C installation at the Probation office as a capital expenditure request.
Motion by Tom Butcher, Seconded by Chris Rinehart to approve the total Zimdars billing from Capital Expenditure Fund. Motion Carried.
Motion by Bryan Knapp, Seconded by Tom Butcher, that the Chairwoman of the County Board be authorized to execute the Local Agency Agreement (BLR 05310) with the
State of Illinois, acting by and through its Department of Transportation, for the preliminary engineering cost for the Porter Bridge on TR-89 (Structure #013-3158 in Blair Township, Sec. 12-02117-00-BR. Motion Carried
Motion by Brad Harris, which was seconded by Mike Spitzner, that the Chairwoman of the County Board be authorized to execute all documents necessary to enter into an agreement with Rhutasel & Associates, Inc. of Centralia, Illinois for the performance of preliminary engineering services for the construction of Porter Bridge over Panther Creek on Blair TR89 (Finch Lane), Section 12-02117-00-BR, at a fee of $29,850.00. Motion Carried.
Motion by Ted Whitehead , which was seconded by Bryan Knapp, to rescind Bridge Aid Petition 09(05-2) in Hoosier Township. Motion Carried. Voice Action.
Motion by Dave Johnson, which was seconded by Ron King, to approve Bridge Aid Petition 14(05-1) in Hoosier Township. Motion Carried.
Motion by Tom Butcher, which was seconded by Mike Spitzner, that the Chairwoman of the County Board be authorized to execute the Local Agency Agreement (BLR 05310) with the State of Illinois, acting by and through its Department of Transportation, for construction and construction engineering costs for the Bridge on TR-280 (Structure #013-3107) in Hoosier Township, Sec 09-05103-00-BR. Motion Carried.
County Engineer Mike Quandt presented his report in written form.
Motion by Mike Spitzner, Seconded by Ron King, to ratify the Vice Chairman’s appointment of Amanda Goostree to the 708 Mental Health Board for a 3 year term ending February 2017. Motion Carried. Voice Action
Motion by Tom Butcher, Seconded by Bryan Knapp, to ratify the Vice Chairman’s appointment of Jencie Thompson to the 708 Mental Health Board for a 3 year term ending February 2017. Motion Carried. Voice Action
Motion by Ted Whitehead , Seconded by Bryan Knapp, to ratify the Vice Chairman’s appointment of Ed Dawkins to the 708 Mental Health Board for a 3 year term ending February 2017. Motion Carried. Voice Action
Motion by John Weidner, Seconded by Brad Harris, to ratify the Vice Chairman’s appointment of Mary McCollough to the Board of Health for a 1 year term ending December 1,2014. Motion Carried. Voice Action
Motion by Tom Butcher, Seconded by Bryan Knapp, to ratify the Vice Chairman’s appointment of Jan Nattier to the Board of Health for a 3 year term ending December 1,2016. Motion Carried. Voice Action
Motion by Bryan Knapp, Seconded by Janice Brooks, to ratify the Vice Chairman’s appointment of Randy Wells to the Board of Health for a 3 year term ending December 1,2016. Motion Carried. Voice Action
Motion by Bryan Knapp, Seconded by Ted Whitehead, to ratify the Vice Chairman’s appointment of Joel Hackney to the Board of Health for a 3 year term ending December 1,2016. Motion Carried. Voice Action
Motion by Ron King, Seconded by Bryan Knapp, to ratify the Vice Chairman’s appointment of Larry Rinehart to the Board of Health for a 3 year term ending December 1,2016. Motion Carried. Voice Action
Motion by Tom Butcher, Seconded by Bryan Knapp, to ratify the Vice Chairman’s appointment of Andy Myers, Brad Harris, Dr. Galen Lueking, Jan Nattier, Jencie Thompson, Jennifer Brown, and Miriam Young to the Mental Health Advisory Board. Motion Carried. Voice Action
Motion by Dave Johnson, Seconded by Mike Spitzner to ratify the Vice Chairman’s announcement of Additional Advisory Committee Members: Barb Tackitt, Cara Rinehart, Curtis Leib, Doris Lusk, Jeff Workman, and Mike Dodge. Motion Carried. Voice Action
The ROE #12 Quarterly Report was presented in written form.
The ROE #12 Draft Financial Statement was presented and is on file in the County Clerk’s Office for review.
Motion by Bryan Knapp, Seconded by Janice Brooks to approve putting a link on the County website for the Greenways and Trails Committee Survey. Motion Carried. Voice Action
Motion by Bryan Knapp, Seconded by Ted Whitehead to adjourn . Time: 7:15 PM. Motion Carried. Voice Action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
1 AIR CONSTRUCTION PUBLIC BLDGS- IMPROV CO. JAIL 11185.00
2 AMEREN PROB,JAIL,CH HWY,-UTILITIES 367.59
3 AYERS, JAMIE JAIL-PHONE, SHERIFF- TRAINING, OT 273.58
4 BALLARD, CRYSTAL COURTS- OPERATION OF JUDGES OFFICE 158.01
5 BARBER, STEPHEN W DMD JAIL- MEDICAL SUPPLIES 40.00 6 BRIGHT, BARB CORONER- OFFICE & EQUIP EXPEN 100.00
7 BRIGHT, BARRY COURTS- ATTORNEY FEE INDIGENTS
8 BRITTON, BRENDA CNTY BOARD SEC FEES, CO CLERK MISC 111.84
9 BURKETT TRUCK SALES ESDA- AUTO MAINT 130.00
10 BYRD, ASHTON JAIL- PHONE, SHERIFF- OT 102.40
11 CELLULAR ONE ESDA- TELEPHONE 40.80
12 CHILDERS, JEREMY JAIL-PHONE OT, SHERIFF-TRAINING,OT,ILEAS442.73
13 CITY OF FLORA ESDA- RENT 550.00
14 CLAY COUNTY HEALTH DEPART MISC & CONTING 9.77
15 CLAY COUNTY HOSPITAL PROB- INCIDENTAL EXPEN 16.00
16 CLAY COUNTY REPUBLICAN JAIL SUPPLIES 152.50
17 COBLE, JIM IMPROVEMENTS TO CO. BUILDING 450.00
18 COLCLASURE, DERRICK JAIL- OT 100.02
19 COMPUTYPE MISC & CONTING 75.00
20 COUNTY BOARD MEMBERS PER DIEM & EXPEN 2499.69
21 DAUGHERTY, KAREN SHERIFF- INCIDENTAL EXPEN 302.45
22 DORIS BROS TROPHIES CO BOARD MEMBER PERDIEM/ EXPEN 4.00
23 DUSTY’S TIRE SHERIFF- AUTO MAINT 102.00
24 FANCHER, PHILLIP BAILIFFS 963.60
25 FAST STOP FLEET PROB- TRAVEL 123.90
26 FAYETTE COUNTY CO SHARE- CHIEF JUDGE OFFICE 261.10
27 FELDHAKE, MARK JAIL-PHONE, SHERIFF- OT 291.16
28 FLORA ESDA ESDA- MISC 319.00
29 GREENWOOD, PAT SHERIFF-TRANSPORT PRIS,JAIL-TRAINING,OT747.00
30 GROSS, WILLIAM BAILIFFS, JAIL- OT 1398.08
31 GROVES, TONY JAIL- OT 68.54
32 HESS, LORI TRANSCRIPT FEES 80.00 33 HEUERMAN, CORY JAIL- PHONE, SHERIFF- OT 501.37
34 HOLKY’S PLUMBING REPAIRS TO CO BUILDING 50.00
35 HOMEFIELD ENERGY PROB, JAIL, CH, UTILITIES 613.19
36 IACCR CO CLERK- SUPPLIES 80.00
37 IACCR ZONE 1 ELECTION- MISC 20.00
38 ICMEA CORONER- DUES 350.00
39 ILLINOIS NOTARY DISCNT BONDING PUBLIC DEF- OTHER EXPEN 42.90
40 IL. OFFICE THE STATE FIRE MARSHAL REPAIRS TO CO BUILDING 70.00 41 IL SHERIFFS ASSOCIATION SHERIFF- INCIDEN EXPEN 300.00
42 INDOFF ST. ATTRNY- SUPPLIES 59.99
43 JAMES M JACOBI CORONER- AUTOPSY 5210.00 44 KINCAIDS OIL SHERIFF- AUTO MAINT 5219.31
45 KNAPP OIL CO SHERIFF- AUTO MAINT 114.78
46 LEWIS, ELAM JAIL-PHONE, SHERIFF- OT 212.05
47 LINDA’S CLEANING SERVICES HWY- UTILITIES 65.00
48 LOUISVILLE POSTMASTER SHERIFF- SUPPLIES,CO CLERK- POSTAGE 254.96
PROB- INCIDENTAL EXPEN
49 MANATRON S OF A COMPUTER TAX SERVICE 40492.82
50 MENARDS PROB- INCIDENT EXPEN 8.97
51 MIKES FOOD MARKET DIET & CARE OF PRISONERS 2205.43
52 MILLER OFFICE EQUIPMENT ST. ATTRNY- EQUIP MAINT 359.00
53 MILNER, CHAD JAIL-PHONE, SHERIFF- OT 470.56
54 MUNICIPAL UTILITIES JAIL,CH,HWY,PROB UTILITIES 1645.27
55 MURPHY, DARLA MISC & CONT 150.00
56 MYERS, ANDY JAIL-PHONE, SHERIFF- UNIFORMS 701.95
AUTO MAINT, INCID EXPEN
57 OFFICE PRODUCTS CENTER TREASURER- SUPPLIES 26.96
58 PAYNE, DEBBIE SHERIFF- INCIDENT EXPEN 150.00
59 PHILLIPS, BLAKE JAIL-OT 176.40
60 PHILLIPS, KAREN ST. ATTRNY -SUPPLIES 34.88
61 PHILLIPS, RAYMOND JAIL-PHONE, SHERIFF- OT, BAILIFFS 224.90
62 POWLESS, JOEL COURTS- ATTORNEY FEE INDIGENTS 176.25
63 QUILL CO CLERK- SUPPLIES 61.01
64 RAY O HERRON SHERIFF- INCIDENTAL EXP, UNIFORMS 132.90
65 REIMERS, DEBORAH NIEBRUGGE COURTS- ATTORNEY FEE INDIGENTS 718.75 66 RICOH SHERIFF- SUPPLIES 125.00
67 RKDIXON CH- RECORDS DEBT RETIREMENT 117.21
68 ROANOKE STAMP & SEAL CIRCUIT CLK- SUPPLIES 171.40
69 ROSS, CARROLL CH- SUPPLIES 31.94
70 ROSS INFORMATION SERVICES CO CLERK- COMPUTER SERVICES 150.00
71 SAV MOR PHARMACY JAIL- MEDICAL SUPPLIES 14.91
72 SEARS JAIL- PURCHASE OF EQUIP 199.88
73 SIMS, LORI COURTS- OPERATION OF JUDGES OFFICE 27.00
74 SPITZNER, DOUG ESDA- MISC 16.02
75 SPITZNER, STEVE JAIL- PHONE, BAILIFFS 142.20
76 STATES ATTORNEYS APPELLATE PROSECUTORS APPELLATE SERVICES 5000.00
77 TAR EXCAVATING PUBLIC BLDGS- IMPROVE TO CO BLDGS 4265.21
78 TECHNICAL PARTNERS CO CLERK- OFFICE EQUIP 645.00
79 THE WEB CAFE JAIL – MAINT TO EEQUIP 189.95
80 THOMPSON, LUPITA COURTS- ATTORNEY FEE FOR INDIGENTS 1068.75
81 WALKER, ARILLA SHERIFF- INCIDENTAL EXPEN 150.00
82 WAL-MART CO BOARD- PER DIEM & EXPEN 827.41
PROB- INCIDENTAL EXPEN
JAIL-DIET & CARE, SUPPLIES
83 WELCH COLLINS, MARY BETH ATTORNEY FEES FOR INDIGENTS 1783.45
84 WHITE, PENNY JO ST. ATTRNY TRANSCRIPT FEES 60.00
85 WIN MISC & CONTING 92.00
86 WOOD, STEPHAN JAIL- OT 210.60
87 WTCI CH, HWY, JAIL TELEPHONES 1794.93
88 YOUNG, RONALD D COURTS- ATTORNEY FEE INDIGENTS 1238.15
89 ZINKS BUILDING CENTER PROB- INCIDEN EXPENS 39.08
TOTAL: $ 100,725.45
1. BARBECK COMMUNICATION JAIL-MAINT OF EQUIP, 1378.02
SHERIFF- INCIDENTAL EXPEN
2. BYERS PRINTING CNTY CLK- BOOK BINDING 986.94
3 CLAY COUNTY HEALTH DEPT JAIL-MEDICAL SERVICES 96.60
4 CLAY COUNTY REPUBLICAN SHERIFF& PROB- INCIDENTAL EXPEN 168.60 COURTS- MISC EXPEN INDIGENTS
5 COMMUNICATION REVOLVING FUND JAIL- PHONE 498.55
6 DAWKINS AUTO SALES SHERIFF- AUTO MAINT, JAIL- MAIN EQUIP 445.79
7 DBS DISPOSAL JAIL & HWY- UTILITIES 240.00
8 F.E. MORAN, INC REPAIRS TO COUNTY BUILDINGS 243.75
9 FLORA BATTERY & ALTERNATOR SHERIFF-AUTO MAINT, 175.00
REPAIRS COUNTY BUILDING
10 FSG SOFTWARE INC JAIL-MAINT OF EQUIP 3593.04
11 HAMILTON REPAIR SHERIFF- AUTO MAINT 181.57
12 HEAVEN’S BOTTLED WATER SUPPLIES AT COURTHOUSE 97.50
13 INDOFF CIRCUIT CLK, TREASURER, JAIL- SUPPLIES 921.24
14 JC BAYLER/BS BLASTING JAIL- SUPPLIES 150.00 15 JIM COBLE IMPROVEMENTS TO COUNTY BUILDING 450.00
16 JOE RUDOLPHI COUNTY BOARD EXP 1784.00
17 KEMPER CPA GROUP AUDIT 8050.00
18 LEXIS NEXIS COURTS-LEXIS ACCESS FEES 499.00
19 LORENZ SUPPLY CO SUPPLIES FOR COURTHOUSE 413.08
20 LOUISVILLE AUTO PARTS SUPPLIES AT CH, SHERIFF-AUTO MAINT 149.01 21 MICROTEK RECORDERS MICRO- SUPPLIES 492.50
22 MIKES FOOD MARKET JAIL- DIET & CARE FOR PRISONERS 2903.73
23 MILLER OFFICE EQUIPMENT CIRCUIT CLK- SUPPLIES 85.00
24 QUILL CNTY CLK- SUPPLIES 6.56
25 RAY O’HERRON CO INC MAINT COURT SECURITY- OFFICERS EXPENS 1113.47
JAIL & SHERIFF- UNIFORMS
26 REGIONAL OFFICE OF EDUCATION #12SOIL CONSERVATION PROGRAM 7316.92
27 RICHLAND COUNTY SHERIFF JAIL-SUPPLIES 308.00
28 ROBBINS SCHWARTZ MISC & CONTINGENCIES 1713.57
29 SAV OR PHARMACY JAIL-MEDICAL SERVICES 184.10
30 SHIRT TALES SHERIFF-INCIDENTAL EXPENSES 50.00
31 SHORTY’S ELECTRIC SERVICE REPAIRS TO COUNTY BUILDING 64.60
32 SPRINT COMMUNICATION JAIL- TELEPHONE 449.91
33 YOUNG’S PIT STOP PLUS SHERIFF- AUTO MAINT 168.00
34 ZIMDARS A/C AND APPLIANCES REPAIRS TO COUNTY BUILDING 150.00
13 ZINKS BUILDING CENTER SUPPLIES AT COURTHOUSE 25.85