The July 9, 2013 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. By Sheriff Sulsberger.
The Pledge to the flag was led by Sheriff Sulsberger.
The blessing was led by Brad Harris.
The roll was called: Present: Sue Pettit, Chairman, Mike Spitzner, Brad Harris, Jerry Britton, Janice Brooks, Thomas Butcher, John Weidner, Chris Rinehart, Bryan Knapp, Ted Whitehead, Ron King, David Johnson., Mike Rinehart and Jesse James.
Absent: none
Chairman Sue Pettit acknowledged guests and there were no agenda changes:
Claims Committee Chairman Mike Rinehart noted that current months claims are available at the board meeting. Previous months claims that are approved with minutes are available in the County Clerk’s office.
Motion by Brad Harris, second by Tom Butcher, to approve the County Board minutes of June 11, 2013. Motion Carried. Voice Action.
Motion by Mike Rinehart, seconded by Tom Butcher, to approve the action of the Claims Committee. Motion Carried.
Claims Committee Chairman Mike Rinehart noted the claims committee will meet July 15 to review Employee Time Sheets and closed session minutes.
Chairman Pettit noted that the 911 is not available since the meeting was canceled.
Alex Snedeker, SRM, presented the HOPE TRUST financial update. The net financial position today is $140,470.72. An audit for last year was performed by the BKD firm, showing a net financial gain of $82,000.00 plus. Additionally, Snedeker noted that health plus insurance premium for next year is expected to increase 7- 10 %.
Britt Bailey, CCARS, provided an Animal Control update to the board. She stated the group is working hard to improve service to the county and to ensure someone can always be reached by phone, when needed. She also noted the success of its spay and neuter program and plan to expand it.
Motion by Chris Rinehart, seconded by Jerry Briiton, to grant CCARS permission to install a small (8×10) storage shed on skids next to the shelter in Louisville to alleviate crowding in the main shelter ( funded by CCARS). Motion Carried. Voice Action
CR Smith, Clay County Soil and Water Conservation District, presented his semi- annual report. Smith noted that cost sharing normally offered by the state was dramatically cut, however they continue to offer technical assistance to farmers and land owners.
Jeff Workman,presented the Board of Health Report in written form.
Motion by Brad Harris, seconded by Janice Brooks to approve the FY 2014 Health Department budget as presented. Motion Carried
Curtis Leib,Chief Probation Officer, presented the Probation Departments report in written form. Additionally, Leib noted he hoped to have the floors in his office repaired sometime between end of July and first of August.
Jana Tolliver,Clay County Treasurer presented her report in written form. Additionally, Tolliver noted tax bills had been sent out, will collection dates of August 9th and September 9th.
Sheriff Sulsberger presented the Sheriff’s Department report in written form. Additionally, Sheriff Sulsberger reported that work to repair the Court House roof has been completed, then hopefully repairs can be done to fix ceilings.
County Engineer Mike Quandt presented the Highway Department report in written form. Quandt also reported structural issues discovered on the Sailor Springs Road Bridge that will need repairs.
Motion by Bryan Knapp, seconded by Tom Butcher to approve the request for an additional credit card machine for the Clay County Hospital. Motion Carried. Voice Action
Motion by Ron King, seconded by Bryan Knapp, to approve the proposal from HealthTech Holding, Inc as presented. Total cost for upgrade $64,740.00. Motion Carried.
Motion by Tom Butcher, seconded by Ted Whitehead, to approve the Certify Software request as presented. Total cost $60,928.00, with the hospital receiving a $22,000.00 credit for previously purchased software that did not correct interface issues. Motion Carried.
Motion by Dave Johnson, seconded by Brad Harris, to approve the appointment for the following health professional:
Reappointment
Miguel Alcordo, MD Courtesy Allergy/ Immunology
David McNichols, MD Courtesy Urology
Initial Appointments
David Spirer, MD Provisional Courtesy Teleradiology
Matthew Donaldson, MD Provisional Courtesy Teleradiology
Chester Harrison, MD Provisional Courtesy Teleradiology
Stephanie Swope, MD Provisional Courtesy Teleradiology
Lawrence Semenza, MD Provisional Courtesy Emergency (Rapid Credentialed)
Motion Carried. Voice Action
Motion by Tom Butcher, seconded by Ron King, to go closed session for the following purpose: Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees( 5 ILCS 120/2 (c) (2); Time 6:40 p.m. Motion Carried. Voice Action
Motion by Tom Butcher, seconded by Bryan Knapp, to return to open session. Time 7:35 p.m. Motion Carried. Voice Action
Motion by Chris Rinehart, seconded by Brad Harris, to approve paying for Advanced Auto Rescue Training for members of various Fire Protection Districts in the county, as well as ESDA personnel. (payment from Public Safety Funds) FPD’s include: Xenia FPD, North Clay FPD, Clay City FPD, Edgewood Bi- County FPD, Farina FPD, Harter- Stanford FPD. Motion Carried
Motion by Mike Rinehart, seconded by Chris Rinehart, to approve distributing $17500.00 of Public Safety Funds as follows: $3500.00 each to North Clay FPD, Clay City FPD, Xenia FPD, Harter- Stanford FPD and $1750.00 each to Farina FPD and Edgewood- Bi- County FPD. Motion Carried. 10 YES, 4 ABSTAIN
Motion by Ted Whithead, seconded by Mike Spitzner, to ratify the Chairman’s appointment of Dave Johnson to SCRIP committee. Motion Carried. Voice Action
Motion by Brad Harris, seconded by Mike Spitzner, to ratify the Chairman’s appointment of John Weidner to the Crossroads Workforce Committee. Motion Carried. Voice Action
Chairman Pettit read a Thank You card from ESDA for funding the purchase of a truck.
Chairmans Pettitt read a letter of retirement from Sheriff Jim Sulsberger.
07-09-13
Ms. Sue Petitt
Chairman
Clay County Board
Dear Madam Chairman:
This letter is to officially notify you if my pending retirement. The actual date will be the day the County Board selects my Successor.
I hope this can be done as soon as possible as the Sheriff’s Office has several items that really should be addressed by the new Sheriff.
Sincerely,
S/ James C. Sulsberger
Sheriff James C. Sulsberger
Clay County Sheriff
Chairman Petitt read a Declaration and Notice of Vancany in Office.
DECLARATION AND NOTICE OF VACANCY IN OFFICE
In accordance with the provisions of Chapter 10, Act 5, Section 25-11 of the Illinois Complied Statutes, the County Board of Clay County, Illinois, a county which is not a home rule unit, hereby declares that a vacancy exists in the office of County Sheriff, due to the retirement of Jim Sulsberger.
The County Clerk is hereby directed to give a written notice to the county central committee of each established political party of such vacancy by providing each committee with a copy of this Declaration and Notice of Vacancy in Office.
Notice is hereby further given that such vacancy shall be filled within 60 days by appointment of the Chairman of the County Board with the advice of the County Board, in accordance with the statutory requirements.
Dated this 9th day of July, 2013.
Board of Clay County, Illinois
By: S/ Sue Petitt
Sue Pettit, Chairman
Attest: S/ Brenda Britton
Brenda Britton, Clay County Clerk
Pettit noted that the notice will be mailed to the respective county political Chairmen and will expect to appoint a replacement at the August Board Meeting.
Motion by Ted Whitehead, seconded by Mike Spitzner, to adjourn. Time: 7:50 p.m. Motion Carried. Voice Action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
1 ADVOCATE PRESS ADMINISTRATION- REVIEWING ASSES 160.18
ROLLS EXPENSES
2 AMEREN ENERGY MARKETING PROB, JAIL, CH- UTILITIES 921.06
3 AMEREN PROB,JAIL,CH HWY,-UTILITIES 454.14
4 BALLARD, CRYSTAL CIRCUIT CLERK-SUPPLIES,MISC 143.29
5 BRIGHT, BARB CORONER- OFFICE & EQUIP EXPEN 100.00
6 BRIGHT, BARRY COURTS/ JUDI, ATTNY FEE FOR INDIGENTS 2033.82
7 BRITTON, BRENDA CNTY BOARD SEC FEES, CNTY CLK-MISC 119.16
8 BYERS PRINTING COMPANY CNTY CLK/ RECORDER- SUPPLIES 316.94
9 BYRD, ASHTON JAIL- P/T CORRECTIONAL SALARY 940.80
10 CELLULAR ONE ESDA, JAIL- TELEPHONE 184.69
11 CITY OF FLORA ESDA- RENT 275.00 12 CLAY COUNTY REPUBLICAN COURTS/ JUDI, CNTY CLERK- SUPPLIES 250.00
13 CHILDERS, JEREMY JAIL- PHONE & OVERTIME 976.38
SHERIFF- OVERTIME, ILEAS
14 DALES AUTO SALVAGE SHERIFF- INCIDENTAL EXPEN 120.00
15 DICKEY, NYAL REVIEWING ASSESS ROLLS SALARY/EXPEN 54.45
16 DORIS BROS. TROPHIES CNTY BOARD PER DIEM & EXPEN 8.00
17 CITY OF FLORA ESDA- RENT 275.00
18 COUNTY BOARD MEMBERS COUNTY BOARD MEETING 2724.78
19 FAST STOP FLEET ONE PROB- TRAVEL 230.94
20 FAYETTE COUNTY COURTS/ JUDIC- CNTY SHARE CHIEF JUDGE 267.63
21 FCJDC JAIL- HOUSING OF JUVENILES 1289.10
22 FELDHAKE, MARK JAIL- PHONE, OVERTIME, SHERIFF OVERTIME 398.80
23 FLORA PRINTING COMPANY PROB- INCIDENTAL EXPEN 87.79
24 GROSS, WILLIAM BAILIFFS 618.74
25 HAGEN, DENA MISC & CONTINGENCIES 150.00
26 HASTINGS, JACK REVIEWING ASSESS ROLLS SALARY/ EXPEN 58.90
27 HEAVEN’S MIST WATER PROB. INCIDENTAL EXPENSES, CH-SUPPLIES 58.50
28 HEUERMAN, CORY JAIL- PHONE, SHERIFF- OVERTIME 394.90
29 IL STATES ATTORNEYS ASSOCIATIONSTATES ATTRNY- TRAINING 350.00
30 IL STATE BAR ASSOCIATION PUBLIC DEFENDER- DUES 325.00
31 INDOFF STATES ATTNY- SUPPLIES, 240.58
PROB- INCIDENTAL EXPEN
COURTS/ JUDIC- OPERATION OF JUDGE OFFICE 32 KESSLER, HUGH REVIEWING ASSESS ROLLS SALARY/ EXPEN 58.90
33 KINCAID OIL SHERIFF- AUTO MAINT 4875.29
34 LAMB, EDDIE REVIEWING ASSESS ROLLS SALARY/ EXPEN 60.68
35 LEONARD, AARON COURTS/ JUDIC- ATTRNY FEE FOR INDIGENT 611.85
36 LEWIS, ELAM SHERIFF- OVERTIME,JAIL-PHONE,OVERTIME 738.03
37 LOUISVILLE POSTMASTER CIRCUIT CLRK, TREASURER, ELECTION 1051.25
POSTAGE
38 METRO SUPPLY JAIL-SUPPLIES 24.12
39 MIDWEST OFFICE JAIL- SUPPLIES 483.18
40 MILLER OFFICE EQUIPMENT PROB- INCIDENTAL EXPEN 207.91
CIRCUIT CLERK- SUPPLIES
41 MILNER, CHAD JAIL- PHONE 40.00
42 MUNICIPAL UTILITIES JAIL,CH,HWY,PROB UTILITIES 1007.83
43 MURBARGER, DALE STATES ATTRNY- VICTIM WITNESS COORDN 3206.25
44 MYERS, ANDY SHERIFF- OVERTIME, INCID EXPEN, 1469.37
AUTO MAINT, TRANSPORTING PRISONERS
JAIL- PHONE, OVERTIME
45 PHILLIPS, RAY SHERIFF- OVERTIME, BAILIFFS 950.76
JAIL- PHONE, OVERTIME
46 POWLESS, JOEL COURTS/ JUDIC, ATTRNYFEE FOR INDIGENT 3275.00
47 PROFESSIONAL ID CARDS CORONER- SUPPLIES 45.50
48 QUANDT, TAMI MISC. & CONTINGENCIES 50.00
49 RICOH SHERIFF- SUPPLIES 320.46
50 RUDOLPH CONSTRUCTION REPAIRS TO COUNTY BUILDING 357.52
51 SCHYMICK, LINDA MISC & CONTINGENCIES 150.00
52 SECRETARY OF STATE CIRCUIT CLERK- SUPPLIES 10.00
53 SPITZNER, STEVE JAIL- PHONE 40.00
54 STATE SURPLUS PROPERTY REVOLVING FUND SHERIFF- INCIDENTAL EXPEN 300.00 55 TYSON SHERIFF- SUPPLIES 432.00
56 WALMART JAIL- DIET CARE, SUPPLIES, CH- SUPPLIES 795.11 PROB- INCIDENTAL EXPENSES
SHERIFF- INCIDEN EXPEN
57 WEIDNER, KRISTA PROB- TRAVEL 200.85
58 WILLIAMS, BARBARA JAIL- P/T CORRECTIONAL SALARY 999.60
59 WIN MISC & CONTINGENCIES 92.00
60 WORKERS COMP. ADMIN- HEALTH INSURANCE 1652.67
61 WTCI CH, HWY, JAIL TELEPHONES 1856.13
62 ZINKS PROB- INCIDENTAL EXPEN 7.79
$ 39,898.62