The June 11, 2013 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. By Sheriff Sulsberger.
The Pledge to the flag was led by Sheriff Sulsberger.
The blessing was led by Brad Harris.
The roll was called: Present: Sue Pettit, Chairman, Mike Spitzner, Brad Harris, Jerry Britton, Janice Brooks, Thomas Butcher, Chris Rinehart, Bryan Knapp, Ted Whitehead, Ron King, David Johnson., and Mike Rinehart Absent: Jesse James.
Chairman Sue Pettit acknowledged guests and made the following agenda changes: add committee appointments under Chairman’s Report.
Motion by Brad Harris, second by Tom Butcher, to approve the County Board minutes of May 14, 2013. Motion Carried. Voice Action.
Motion by Mike Rinehart, seconded by Chris Rinehart, to approve the action of the Claims Committee. Motion Carried.
Claims Committee Chairman Mike Rinehart noted the claims committee will meet in July to review Employee Time Sheets and closed session minutes.
Motion by Tom Butcher, seconded by Brad Harris to approve the County Clerk’s Semi Annual Report of Collections. Motion Carried. Voice Action
Motion by Tom Butcher, seconded by Ron King to grant permission to County Clerk Brenda Britton to estimate real estate taxes, as necessary. Motion Carried. Voice Actio
The 911 Report was presented in written form.
Circuit Clerk Crystal Ballard presented her report in written form. Additionally, Ballard noted that there will be changes coming to her office to ready for electronic filings.
Jeff Workman, Clay County Health Department reported that the Board of Health Report will be mailed out in the near future.
Motion by Chris Rinehart, seconded by Brad Harris to approve purchasing new flooring for the Probation Department approximate cost: $3000.00. Motion Carried
Motion by Mike Rinehart, seconded by Ted Whitehead to approve the contract for Transportation and Detention Services with Franklin County Juvenile Detention Center. Motion Carried. Voice Action
Chief Probation Officer Curtis Leib presented his departments report in written form.
Motion by Tom Butcher, seconded by Chris Rinehart to approve the Public Defender Contract.
STATE OF ILLINOIS
FOURTH JUDICIAL CIRCUIT
IN THE MATTER OF THE
APPOINTMENT OF THE
PUBLIC DEFENDER FOR
CLAY COUNTY, ILLINOIS
ADMINISTRATIVE ORDER NO. 2013-5
WHEREAS, the Circuit Judges of the Fourth Judicial Circuit clerk have appointed Christopher S. Elliott as Public Defender of Clay County, for the period from July 1, 2013, through June 30,2014; and
WHEREAS, the Chief Judge has administrative authority to establish the terms and conditions under which the Public Defender shall perform his duties of office.
WHEREFORE, IT IS ORDERED, that the terms and conditions under which the Public Defender in Clay County shall perform his duties of office are as follows:
I. DESCRIPTION OF SERVICES
A.) The Public Defender shall represent those individuals who are designated by the Court to receive the services of the Public Defender’s Office of Clay County pursuant to 55 ILCS 5/3- 4006. The Public Defender shall be available at all times that court is in session in Clay County. Should a conflict of interest in representation of a defendant arise, the Public Defender’s Office shall petition the court to withdraw from said representation.
B.) The Public Defender is employed in a full- time capacity and shall not engage in private practice. The Public Defender shall comply with normal office hours which the courthouse is open and as followed by other county employees. Its is understood that the Public Defender must investigate cases, perform legal research, visit incarcerated prisoners, and perform other responsibilities of the position that may require work outside the court and , at times, beyond normal office hours. It is understood that the Public Defender will be available at all times as required by the court in the exercise of duties.
II. TERM AND TERMINATION
A.) The term of this Order shall be from July 1, 2013, through June 30, 2014. It is further provided that this Order shall be subject to termination upon cancellation of the appointment by a majority of the Circuit Judges of the Fourth Judicial Circuit with or without cause. Upon termination or cancellation, all rights and duties of the Public Defender and of Clay County under this Order shall cease to exist. The public Defender shall have the right to terminate his or her appointment upon 60 days notice to both the Chief Judge and the Chairman of the County Board.
B.) The Public Defender must apply for reappointment by written notification to the Chief Judge of the Fourth Judicial Circuit and to the Circuit Judges residing in Clay County at least 90 days prior to the termination of this Order. In the event the Public Defender is reappointed, such renewal shall be for a period of one year.
III. COMPENSATION AND EXPENSES
A.) For the purpose of compensation, the Public Defender of Clay County shall be considered to be a full-time employee of Clay County at a salary of $116,063.10 per year, payable as determined by Clay County. This salary represents not less than 90% of the county’s State’s Attorney’s annual salary and is contingent upon the State of Illinois paying 66 2/3% of this annual Public Defender salary as set forth in 55 ILCS 5/3-4007. In the event the state does not pay that amount, then the Public Defender will be on a contract basis at the rate of $36,000 per year. If at any time during the year the funding runs out, the Public Defender will be on part-time basis at a rate of $3000 per month with no health insurance.
B.) In the event the Public Defender deems it necessary to employ the services of a private investigator, licensed physician, psychologist, psychiatrist, or other expert witness during the course of representation of persons pursuant to the Order, the Public Defender must first apply to the Circuit Court for approval of such employment be written motion in said case with to the State and can employ such persons only after judicial approval is obtained. After such approval is obtained, the Public Defender shall not be liable for payment of such services or expenses related directly thereto, but payment, pursuant to submission of a proper bill, voucher and Order of the Circuit Court, shall be made by Clay County.
C.) Clerical and office expense incurred shall be in accordance with the budget appropriation approved by the Clay County Board.
IV. OUTSIDE SERVICES
A.) The Order and payment hereunder does not encompass appointments by the Court for representation of defendants remanded to the Illinois Department of Corrections or to a similar correctional institution for the purpose of proceedings of the following nature.
i. Pursuit of appeals beyond the perfecting of appeal; by preparation and filing of Notice of Appeal, Docketing Statement, and related Notices in cases where the State Appellate Defender prosecutes the appeal.
ii. Pursuit of any federal remedy of post- conviction or civil rights nature.
Dated: June 11, 2013
S/ Gene Schwarm
S. Gene Schwarm, Chief Judge
Fourth Judicial Circuit
S/ Christopher S. Elliott
Christopher S. Elliott, Public Defender
S/ Sue Pettit
Chairman, Clay County Board
Motion Carried. Voice Action
County Treasurer Jana Tolliver presented the Treasurer’s 6- month Report in written form.
Motion by Brad Harris, seconded by Ron King, to grant permission for the Treasurer to move $1652.67 from County Corp line item A1 to Work Comp Fund.
Sheriff Jim Sulsberger presented his department report in written form. Additionally, Sheriff Sulsberger reported that Chief Deputy Sheriff Greg French retired at the end of May after 30 years with the County.
Motion by Tom Butcher, seconded by Bryan Knapp, to approve the Hospitals Centralized Registration Project, as presented Total Cost: $70,529.00 Motion Carried.
Hospital Committee Chairman Jerry Britton gave an update on SSM Term Sheet and reported the next meeting will be June 17.
Motion by Tom Butcher, seconded by Dave Johnson to approve the purchase of a used Dodge Truck for ESDA, cost approximately $5500.00. Ex Fin Committee Chair Tom Butcher will check on balances to determine whether to take it out of Misc. & Contigencies, or Public Safety Tax. Motion Carried
Ex Fin Committee Chair Tom Butcher reported that area FPD’s are NIMS compliant. Butcher directed Clerk Britton to send out letters to the FPD’s requesting that they submit Public Safety Tax Budget request.
Motion by Brad Harris, seconded by Tom Butcher to ratify the chairman’s appointment of John Weidner to County Board District F, replacing Joe Rudolphi. Motion Carried. Voice Action
Motion by Tom Butcher, Seconded by Jerry Britton to ratify the chairman’s reappointments to the Sheriff’s Merit Committee:
Cecil Cochran 2 year term June 11, 2015
Harvey Cash 4 year term June 11, 2017
Jerry Stinger 6 year term June 11. 2019 Motion Carried. Voice Action
Motion by Brad Harris, seconded by Ron King to ratify the Chairman’s appointments of Janice Brooks to the ESDA Committee, moving Jerry Britton to Chairman of the ESDA committee, Bryan Knapp to the Hospital Committee, Dave Johnson to the Liquor Commission, Sue Pettit moving to Chairman of the Liquor Committee, and Ted Whitehead to the Animal Control Committee as Chairman.
The CEFS Transit Report was presented in written form.
Motion by Bryan Knapp, seconded by Ted Whitehead , to adjourn. Time: 6:45 p.m. Motion Carried. Voice Action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
1 ADVOCATE PRESS ADMINISTRATION- REVIEWING ASSES 118.40
2 AMEREN ENERGY MARKETING PROB, JAIL, CH- UTILITIES 720.13
3 AMEREN PROB,JAIL,CH,-UTILITIES 265.97
4 BALLARD, CRYSTAL CIRCUIT CLERK-SUPPLIES,MISC 57.85
5 BOYD, JERRY COURTS/JUDI- MISC EXPE FOR INDIGENTS 700.00
6 BRITTON, BRENDA CNTY BOARD SEC FEES, CNTY CLK-MISC 126.68
7 BYERS PRINTING COMPANY CIRCUIT CLK- SUPPLIES 219.62
8 BYRD, ASHTON JAIL- P/T CORRECTIONAL SALARY 2528.40
9 CELLULAR ONE ESDA, JAIL TELEPHONE 184.69
10 CHILDERS, JEREMY JAIL- PHONE,SHERIFF- TRAINING 100.00
11 CITY OF FLORA ESDA- RENT 275.00
12 COUNTY BOARD MEMBERS COUNTY BOARD MEETING 2802.28
13 FANCHER, PHILLIP BAILIFFS 299.30
14 FELDHAKE, MARK JAIL- PHONE, OVERTIME 614.08
15 FRENCH, GREG SHEFIFF- OVERTIME, INC EXPENSES 478.17
16 FROST, CAITLIN CORONER RENT 100.00
17 GREEENWOOD, PAT JAIL- TRAINING, OVERTIME, UNIFORMS 830.28
SHERIFF- INCIDENTAL EXP
18 GROSS, WILLIAM BAILIFFS 1794.16
19 HEAVEN’S MIST WATER PROB. INCIDENTAL EXPENSES, CH-SUPPLIES 134.50
20 HECHT, JULIE STATES ATTNY- TRANSCRIPT FEE 129.00
21 HEUERMAN, CORY JAIL- PHONE 40.00
22 HOLMAN, AARON ESDA- MISC. 1087.28
23 IL PUBLIC SAFETY AGENCY SHERIFF- INCIDEN EXPES, JAIL MAIN EQUIP 1662.00
24 IL STATE BAR ASSOCIATION COURTS/ JUDIC- DUES 395.00
25 INDOFF STATES ATTNY, PROB, TREASURER 560.95
26 KIEFER LANDSCAPING CH- REPAIRS 275.00
27 LEWIS, ELAM SHERIFF- OVERTIME, JAIL- PHONE 176.20
28 LOUISVILLE POSTMASTER ELECTION, PROB – POSTAGE 687.00
29 MILNER, CHAD JAIL- PHONE, SHERIFF- OVERTIME 111.04
30 MUNICIPAL UTILITIES JAIL,CH,HWY,PROB UTILITIES 3539.41
31 MYERS, ANDY SHERIFF-,TRAINING, OVERTIME, INCID EXPE 1568.64
JAIL- PHONE, OVERTIME
32 PHILLIPS, RAY SHERIFF- OVERTIME. JAIL- PHONE 90.54
33 QUILL ESDA- MISC. 84.95
34 RKDIX CH RECORDS DEBT RETIREMENT 117.21
35 ROSS, CARROLL CH- SUPPLIES 7.50
36 RUGER, MARTI MISC & CONTINGENCIES 150.00
37 MILLER, WES CORONER- SUPPLIES 50.00
38 SHORTY’S ELECTRIC CH- REPAIRS 645.00
39 SPITZNER, STEVE SHERIFF- OVERTIME JAIL- PHONE 460.75 40 SPRINT COMMUNICATION JAIL- TELEPHONE 457.92
41 THOMPSON REUTERS PROB- INCIDENTAL EXPEN 302.82
42 TUNGATE, MARK COURTS/ JUDIC- ATTNY FEE FOR INDIGENTS 206.25
43 WALMART JAIL- DIET CARE, SUPPLIES, CH- SUPPLIES 597.07 PROB- INCIDENTAL EXPENSES
SHERIFF- INCIDEN EXPEN
44 WILLIAMS, BARBARA JAIL- P/T CORRECTIONAL SALARY 940.80
45 WIN MISC & CONTINGENCIES 92.00
46 WOOD, STEVEN JAIL-OVERTIME, SHERIFF- INCID EXPENS 84.67
47 WTCI CH, HWY, JAIL TELEPHONES 1854.19
1. ACT AUTOMOTIVE SHERIFF- AUTO MAINT 30.00
2. BARBECK COMMUNICATION JAIL- MAINT TO EQUIP 218.32
3. CLAY COUNTY REPUBLICAN CNTY CLERK- SUPPLIES 84.13
ADMIN- REVIEWING ASSESSMENT ROLLS EXPEN
4. COMMUNICATION REVOLVING JAIL- TELEPHONE 498.55
5. COMPUTYPE MISC. & CONTINGENCIES 120.00
6. DBS DISPOSAL HWY, JAIL, CH- UTILITIES 225.00
7. FRANKLIN COUNTY DETENTION JAIL- HOUSING OF JUVENILES 3120.05 8. HARRS ACE HARDWARE CH- PURCHASE OF EQUIP 929.98
9. HEARTLAND PEST CONTROL CH- REPAIRS 170.00
10. HOLK’Y PLUMBING CH- REPAIRS 60.00
11. INDOFF CNTY CLERK, S OF A, STATES ATTNY 373.14
12. LINDA CLEANING SERVICE HWY- UTILITIES 65.00
13. LOUISVILLE AUTO PARTS CH- SUPPLIES, SHERRIF AUTO MAINT 54.36
14. MANATRON CNTY TREASURER- MISC 36.44
15. MIDWEST OFFICE SUPPLY SHERIFF- SUPPLIES 226.10
16. MIKES FOOD MARKET JAIL- DIET/CARE FOR PRISONERS 1785.75
17. MLLER OFFICE EQUIPMENT STATES ATTNRY- SUPPLIES 473.90
18. REGIONAL OFFICE EDU #12 CLAY COUNTY SHARE ROE#12 7154.66
19. ROBBINS SCHWARTZ MISC & CONTINGENCIES 4395.83
20. SALEM TIRE CENTER SHERIFF- AUTO MAINT 930.06
21. THE WEB CAFE JAIL- MAINT TO EQUIP 50.00
22. YOUNGS PIT STOP PLUS SHERIFF- AUTO MAINT 163.00
23. ZINKS BUILDING CENTER PROB- INCIDENTAL EXP, CH- SUPPLIES 27.86