The March 11, 2014 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Sue Pettit, Chairman, Brad Harris, Jerry Britton, Janice Brooks, Thomas Butcher, John Weidner, Chris Rinehart, Bryan Knapp, Ted Whitehead, Ron King, David Johnson, Mike Rinehart and Mary McCollough
Absent: Mike Spitzner
Chairman Petitt acknowledged guests and there were no agenda changes.
Motion by Tom Butcher, second by Brad Harris, to approve the agenda as written.
Motion by Jerry Britton , Seconded by Brad Harris to amend the County Board minutes of February 11, 2014, to reflect there was a scrivener’s error on a Hospital item. ( The item will again be called for approval and vote later in this meeting.) Motion carried Voice Action.
Tabitha Welch, Youth Development Educator for the University of Illinois Extension, was in attendance in recognition of Local Government Week. Tabitha thanked the board members for their commitment and dedication in serving the community and their support if Clay County Extension and 4H.
Jason Perry, Clay County Hospital, gave a code STEMI presentation (ST-Elevation Myocardial Infarction). Perry reported on the Hospitals’ efforts to improve on the time it takes for STEMI patents treatments/ transfers to other facilities for heart interactions. Clay County Hospital has been working and now achieved their goal of under 30 minutes to identifying and having patients on their way for further treatment.
Chairman Pettit thanked Perry and his team for the strides they have made with ER treatment of STEMI patients.
Motion by Mike Rinehart, seconded by Brad Harris to approve the action of the Claims Committee. Motion Carried.
Motion by Mike Rinehart, Seconded by Mary McCollough to approve the opening of closed session minutes for January 13,2009 and May 12, 2009. Motion Carried. Voice Action
Chairman Petitt presented the 911 Report in written form. Additionally, Pettit reported on the resignation of Kenny Hostettler from that committee.
Pettit also noted, in response to Ted Whitehead’s question at the February meeting, $10,536 had been paid from 911 at the City of Flora’s request for partial payment of dispatcher’s salary.
Trevor Bissey briefly updated the board on development with the US Route 50 Four- Lane Coalition.
Motion by Mike Rinehart, Seconded by Dave Johnson to approve a request from Trevor Bissey for $500.00 to US Route 50 Four- Lane Coalition. Motion Carried
There was no Board of Health Report to present.
Motion by Ted Whitehead, Seconded by Bryan Knapp to ratify the Chairman’s appointment of Davetta Dunigan to the Board of Review for a 2 year term. Motion Carried.Voice Action
Motion by Chris Rinehart, Seconded by John Weidner to ratify the Chairman’s appointment of Jack Hastings to the Board of Review for a 2 year term. Motion Carried. Voice Action
Motion by Jerry Britton, Seconded by Tom Butcher to ratify the Chairman’s appointment of Eddie Lamb to the Farmland Assessment Review Committee for a 3 year term. Motion Carried. Voice Action
Kevin Login, Supervisor of Assessments presented information on the Manatron Contracts for Ascend, Proval, SQL Support, as well as proposal information for Devnet ( Real Estate Tax Program) Logan reported a consensus with Treasurer Jana Tolliver and County Clerk Britton to further explore alternate Real Estate Tax Programs.
Motion by Brad Harris, Seconded by Chris Rinehart to give a 90 day notice to withdraw from contracts with Manatron. Motion Carried. Voice Action
Additionally, Logan reported issues at the courthouse with computers functioning on Windows XP, outdated firewalls, and general IT issues.
Motion by Bryan Knapp, Seconded by Chris Rinehart to approve the bid of $5010 from Donna Mason for the surplus property of a 2005 31′ Sunnybrook Camper. Motion Carried.
Motion by Tom Butcher, Seconded by Mike Rinehart to approve the bid of $2502 from Christopher Smith for the seized property of a 2000 Chevy Impala. Motion Carried
Sheriff Andy Myers reported that he was working on selling some Radar Equipment to an agency and other equipment to the coroner. He hopes to bring those items for approval at next months meeting.
Motion by Tom Butcher, Seconded by Brad Harris to transfer proceeds from the sale of camper and car to the Sheriff’s Department Budget to offset other costs. (Previously discussed during FY2014 budget talks). Motion Carried.
Sheriff Andy Myers presented the Sheriff’s Department Report in written form.
Myers updated the board on the roof repair. Language in the contract has been revised and contract signed. Repair work will begin when weather permits.
Additionally, Myers reported that Deputy Jamie Ayers will graduate from police academy training on March 27th. Adam Cartright has been hired as a correction officer.
Myers will be meeting with the building and grounds committee next week to discuss the building project at the Sheriff’s Department.
Circuit Clerk Crystal Ballard presented her report in written form.
Treasurer Jana Tolliver presented the Treasurer Department Reports in written form. Tolliver, additionally updated the board on state reimbursements.
Tolliver reported that the Work Comp Fund is in the red, she will request funds transfer in April to cover the deficit. Additionally, she encouraged board members to adjust that levy during next years budget/ levy discussions.
Motion by Janice Brooks, which was seconded by Tom Butcher, that the Chairwoman of the County Board be authorized to execute all documents necessary to enter into an agreement with Rhutasel & Associates, Inc. of Centralia, Illinois for the performance of preliminary engineering services for the construction of approach roadway improvements to the existing at-grade CSX Railroad Crossing at Heather Lane in Stanford Township, Section 14-11132-00-AS, at a fee not-to-exceed $17,000.00. Motion Carried. Voice Action
County Engineer Mike Quandt presented the Highway Department Report in written form.
Motion by Ron King, Seconded by Bryan Knapp to approve opening a CCH Pharmacy Account with Amerisource Bergen. Motion Carried. Voice Action
Motion by Tom Butcher, Seconded by Bryan Knapp to approve the recommendation of the appointment of the following health professionals: Motion Carried. Voice Action
April Cox, D.O. Courtesy Radiology
Michele Hartke, FNP Specified Professional Affiliate
Angela Yocum, APN Specified Professional Affiliate
Advanced from Professional to Full Courtesy
Kellie Grapperhaus, APN Specified Professional Affiliate
Carlos Sanchex, MD Courtesy Emergency
Motion by Ron King, Seconded by Bryan Knapp to approve the appointment of Jamie Veach as Compliance Officer at Clay County Hospital. Motion Carried. Voice Action
Motion by Bryan Knapp, Seconded by Ted Whitehead to approve CCH charging for FOIA requests, as allowed by State Statute. Motion Carried
Hospital Committee Chairman Jerry Britton updated the board on changing hospital e-mail addresses to google accounts with Wabash Independent Networks continuing to be the Internet provider.
Motion by Tom Butcher, Seconded by Ted Whitehead to amend a resolution approved at the February meeting that awarded a bid for a Capital Request at CCH. ( with no intent to defraud, Murphy Company was previously listed as the vendor for humidifiers in the Capital Request.) The vendor for the purchases of the humidifiers, at a cost of $78,941.00, is Electro Electric. Motion Carried
Board Member Rinehart asked the Hospital Committee Chairman Britton whether the hospital ever had an energy audit. A brief discussion ensued and with the matter being referred to President Amanda Goostree to investigate.
Motion by Jerry Britton, Seconded by John Weidner to approve withdrawing money in maturing CD’s and transferring to savings accounts to allow more time to investigate alternate investments options. Motion Carried.
Motion by Chris Rinehart, Seconded by Tom Butcher to approve a Resolution regarding Parcel #06-22-460-013. Motion Carried. Voice Action
WHEREAS, the County of Clay, as Trustee for the Taxing Districts, has undertaken a program to collect delinquent taxes and to perfect titles to real property in cases in which the taxes on such real property have not been paid, pursuant to 35ILCS 200/21-90, and
WHEREAS, Pursuant to this program, the County of Clay, as Trustee for the Taxing Districts, has acquired an interest in the following described real estate:
PERMANENT PARCEL NUMBER:06-22-460-013
As described in certificates(s) :NONE sold November 2010
And it appearing to the Finance Committee that it would be to the best interest of the County to dispose of its interest in said property.
WHEREAS, Rick I Wetherholt, has bid $12,800.00 for the County’s interest, such bid having been presented to the Finance Committee at the same time it having been determined by the Finance Committee and the Agent for the county, Joseph E. Meyer, that the County shall receive from such bid $9,516.00 as a return for its certificate(s) of purchase. The County Clerk shall receive tiny_mce_marker.00 for cancellation of Certificate(s) and to reimburse the revolving account the charges advanced from this account, the auctioneer shall receive tiny_mce_marker.00 for his services and the Recorder of Deeds shall receive $96.00 for recording. The remainder is the amount due the Agent under his contract for services. The total paid by purchaser is $12,800.00.
THEREFORE, your Finance Committee recommends the adoption of the following resolution:
BE IT RESOLVED BY THE COUNTY BOARD OF CLAY COUNTY, ILLINOIS, that the Chairman of the Board of Clay County, Illinois, be authorized to execute a deed of conveyance of the County’s interest or authorize the cancellation of the appropriate Certificate(s) of Purchase, as the case may be, on the above described real estate for the sum of $9,516.00 be paid to the Treasurer of Clay County Illinois, to be disbursed according to law. This resolution to be effective for sixty (60) days from this date and any transaction between the above parties not occurring within this period shall be null and void.
ADOPTED by roll call vote this 11th day of March, 2014.
S/Brenda Britton S/Sue Pettit
CLERK COUNTY BOARD CHAIRMAN
SALE TO NEW OWNER
Motion by Tom Butcher, Seconded by Ted Whitehead to go to closed session for the following purpose: (2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2 (c) (2); Time :7:15P.M. Motion Carried. Voice Action
Motion by Bryan Knapp, Seconded by Janice Brooks to return to open session, Time: 7:45P.M. Motion Carried. Voice Action
Executive Finance Committee Chairman Tom Butcher noted that the closed session was a Union Update, with no action to be taken.
Additionally, Butcher reported that he had been contacted by a respresentative of a Risk management Insurance Company and will set a date in the future for a meeting.
Motion by Bryan Knapp, Seconded by Tom Butcher to ratify the chairman’s appointment of Kenneth Hostettler to the Clay City Fire Protection District. Motion Carried. Voice Action.
Motion by Brad Harris,, Seconded by Ted Whitehead to ratify the chairman’s appointment of DJ Baker to the Clay City Fire Protection District. Motion Carried. Voice Action
Motion by Chris Rinehart, Seconded by Tom Butcher to ratify the chairman’s appointment of Alan Griffy to the North Clay Fire Protection District. Motion Carried. Voice Action.
Sheriff Myers advised the board that the courthouse had experienced some boiler problems- overheating and steam. Repairs are needed and the necessary parts have been ordered.
Board Member Mike Rinehart took a few moments to address the board. Rinehart stated that he was going to do what he thought was right and if he sees something wrong he will peruse it. He stated he had been threatened, cursed, and intimidated by members of the board and it needs to stop tonight. Rinehart stated he filed letters with the Attorney Generals Office regarding OMA violations and has filed FOIA request. Chairman Pettit state that she and other try to do their jobs with the County’s best interest at heart. She encouraged Rinehart to participate, question and comment and if he felt something isn’t handled right to speak up.
Board Members briefly discussed short falls with Senior Citizens programs such as Golden Circle Nutrition Program. Additional county funding would necessitate a ballot referendum approval.
Motion by Bryan Knapp, Seconded by John Weidner to adjourn . Time: 7:50 PM. Motion Carried. Voice Action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
1 ALLEN, STACEY MISC & CONTINGENCIES 150.00
2 AMEREN CIPS PROB, JAIL, CH, HWY-UTILITIES 393.63
3 AYERS, JAMIE JAIL- PHONE, 40.00
4 BALLARD, CRYSTAL CIRCUIT CLK- MISC, OPERATION OF JUDGE OFFICE 161.15
5 BRIGHT, BARRY ATTRNY FEE FOR INDIGENTS 1598.26
6 BRITTON, BRENDA CO BOARD SEC FEES, CO CLK- MISC 202.04
7 BYRD, ASHTON SHERIFF-TRAINING OT, JAIL -PHONE 247.99
8 CELLULARONE ESDA- PHONE 41.19
9 CHILDERS, JEREMY SHERIFF- TRAINING OT, SUTO MAINT, ILEAS 1030.12
10 CITY OF FLORA ESDA-RENT 275.00
11 CLAY CO ADVOCATE PRESS ELECTION- PUBLICATION 52.66
12 CLAY COUNTY HEALTH DEP JAIL- MEDICAL SUPPLIES, MISC & CONTING 142.15
13 CLAY COUNTY CONSERVATION PROG SOIL CONSERVATION 5000.00
14 CLAY CO. TREASURER- WORK COMP ADMIN- HEALTH INS 12000.00
15 COBLE, JIM REPAIRS TO CO BUILDING 1050.00 16 COMPUTYPE CO BOARD PER DIEM/ EXPEN 75.00
17 CONKLIN, TERA PROB- TRAVEL 267.00
18 COUNTY BOARD MEMBERS COUNTY BOARD MEETING 2728.24
19 EE&S ELECTION SUPPLIES/ COMPUTER SERVICES 9520.73
20 FANCHER, PHILLIP BAILIFFS 1284.80 21 FELDHAKE, MARK SHERIFF- TRAINING, JAIL PHONE 55.00
22 FLEETONE PROB- TRAVEL 172.72
23 FRANK & BRIGHT FUNERAL HOME CORONER- OFFICE EQUIP EXPENS 100.00
24 FRED PRYOR TREASURER-MISC CO CLK- SUPPLIES 227.00
25 GREENWOOD, PAT JAIL- OT 285.60
26 GROSS, WILLIAM BAILIFF, JAIL- OT 700.14
27 GROVES, BLAKE SHERIFF- INCIDENTAL EXPEN 40.00
28 GROVES, TONY JAIL- TRAINING, OT 399.79
29 HEUERMAN, CORY SHERIFF- OT, ILEAS JAIL-PHONE 394.90
30 HOLKY PLUMBING REPAIRS TO CO BUILDING, MAINT OF EQUIP 2800.00
31 HOMEFIELD ENERGY JAIL,CH, PROB- UTILITIES 631.09
32 ILLINOIS CO TREASURERS ASSOC TREASURER- MISC 150.00
33 ILLINOIS ASSOC. COURT CLERKS COURTS- DUES 205.00
34 IL SHERIFF’S ASSOC SHERIFF-TRAINING 992.50
35 JAMES JACOBI CORONER- AUTOPSY 1790.00
36 KLOBNAK, MICHAEL ATTRNY FEE FOR INDIGENTS 95.00
37 KNAPP OIL SHERIFF- AUTO MAINT 459.07
38 LARRY’S GARAGE SHERIFF- AUTO MAINT 943.43
39 LEE’S PC DEPOT OPERATION OF JUDGES OFFICE 180.00
40 LEONARD, AARON ATTRNY FEE FOR INDIGENTS 337.50 41 LEWIS, ELAM SHERIFF- OT, JAIL- PHONE 160.44 42 LEXIS NEXIS LEXIS NEXIS ACCESS FEES 514.00
43 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
44 LOUISVILLE POSTMASTER CO CLK- POSTAGE, CIRCUIT CLK- SUPPLIES 510.00
45 MILLER, WES CORONER- EDUCATION 102.94
46 MILNER, CHAD SHERIFF- OT,TRAINING, ILEAS- JAIL-PHONE 511.16
47 MILONE, GARY E ATTY FEES FOR INDIGENTS 170.89
48 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 3189.99
49 MURBARGER, DALE MISC & CONTINGENCIES 7375.00
50 MYERS, ANDY SHERIFF- TRAINING, JAIL- PHONE 92.88
51 PHILLIPS, RAYMOND SHERIFF- TRAINING, JAIL- PHONE 335.06
52 QUANDT, TAMI ELECTION- MISC 8.90
53 QUILL ESDA- MISC, ELECTION- SUPPLIES 127.33
54 RACKLIN, JON ATTY FEES FOR INDIGENTS 181.86
55 RAY O’HERRON JAIL- UNIFORMS 155.11
56 RICHLAND COUNTY SHERIFF JAIL- HOUSING ADULTS & MEDICAL SUPPLIES 603.48
57 RICOH SHERIFF-SUPPLIES 125.00
58 RKDIXON DEBT RETIREMENT 117.21
59 ROSS INFORMATICS SERVICESS OF A- COMPUTER TAX SERVICE 259.40
60 SAVMOR PHARMACY JAIL- MEDICAL SERVICES 169.63
61 SCHUETTE, CARMEN COURTS- SUPPLIES 399.00
62 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 2946.96
63 SPITZNER, STEVEN SHERIFF-TRAINING- JAIL PHONE 59.16
64 ST. CLAIR CO SHERIFFS OFFIC JAIL- TRAINING 942.00
65 THE WEB CAFE JAIL- MAINT TO EQUIP 89.95
66 TYSON SHERIFF- SUPPLIES 672.03
67 WALMART SHERIFF& CH- SUPPLIES, CO BOARD PER DIEM/SUPP 1016.09
EXPENS, JAIL- DIET & CARE PRISONERS, MEDICAL
68 WEIDNER, KRISTA PROB- TRAVEL 33.87
69 WHITE, PENNY JO ATTY FEES FOR INDIGENTS 21.00
70 WOOD, STEPHEN JAIL-OT 561.60
71 WRIGHT AUTOMOTIVE SHERIFF- PURCHASE VEHICLE 26,315.00
72 WTCI CH, JAIL, HWY-PHONES 1799.55
73 ZINKS BUILDING CENTER REPAIRS TO CO BUILDING 119.53
TOTAL PAID CLAIMS $96,969.72
1. AUTO ZONE PROB- INCIDENTAL EXPEN 10.24
2. CLAY CO HEALTH DEPART SOLID WASTE – EDUCATION 1860.45
3. COMMUNICATION REVOLVING FUND JAIL- PHONE 498.55
4. COMPUTYPE MISC & CONTINGENCIES 75.00
5. DAVES AUTO SALES SHERIFF- TRAINING 340.58
6 DAWKINS AUTO SALES SHERIFF- AUTO MAINT,INCIDENT EXPEN 237.50
7 DBS DISPOSAL JAIL & HWY- UTILITIES 120.00
8 GOODIN ASSOCIATES PROB- COMPUTER EQUIP 2000.00 HAMILTON REPAIR SHERIFF- AUTO MAINT 1511.64
11 HARR’S ACE HARDWARE REPAIRS COUNTY BUILDING 638.77
12 HEAVEN’S BOTTLED WATER PROB- INCIDENTAL EXPEN 104.00
14 INDOFF CIRCUIT CLK, TREASURER, JAIL- SUPPLIES 1365.79 KEMPER CPA GROUP AUDIT 4600.00
16 LARRY’S GARAGE SHERIFF- AUTO MAINT 411.30
LEE’S PC DEPOT CORONER-OFFICE EXPEN 260.00
LORENZ SUPPLY CH- SUPPLIES 133.90
17 LOUISVILLE AUTO PARTS JAIL- SUPPLIES 140.58
19 MIKES FOOD MARKET JAIL- DIET & CARE FOR PRISONERS 1847.62
20 MILLER OFFICE EQUIPMENT STATES ATTRY- SUPPLIES 83.78
MPH INDUSTRIES SHERIFF-PURCHASES OF EQUIPMENT 2569.00
OUTBACK STORAGE PROB- INCIDENTAL EXPEN 60.00
PROFESSIONAL ID CARDS SHERIFF- INCIDENTAL EXPEN 16.90
21 QUILL CNTY CLK & ELECTION- SUPPLIES 338.72
22 RAY O’HERRON CO INC JAIL & SHERIFF- UNIFORMS 772.68
REGIONAL OFFICE OF EDUCATION CLAY CO SHARE ROE #12 7316.92
ROBBINS SCHWARTZ NICHOLAS MISC & CONTINGENCIES 1400.00
SALEM TIRE CENTER SHERIFF- AUTO MAINT 214.32
SHIRT TALES SHERIFF- UNIFORMS 20.00
23 SHORTY’S ELECTRIC SERVICE REPAIRS TO COUNTY BUILDING 589.98
24 SPRINT COMMUNICATION JAIL- TELEPHONE 449.91
27 WIN MISC & CONTINGENCIES 92.00
28 YOUNG’S PIT STOP PLUS SHERIFF- AUTO MAINT 30.00
ZIMDARS REPAIRS TO COUNTY BUILDING 167.00
ZINK BUILDING CENTER PROB- INCIDENT EXPEN, JAIL- SUPPLIES 104.64