The March 12, 2013 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Sulsberger.
The Pledge to the flag was led by Sheriff Sulsberger.
The blessing was led by Brad Harris.
The roll was called: Present: Mike Spitzner, Brad Harris, Jerry Britton, Janice Brooks, Thomas Butcher, Chris Rinehart, Bryan Knapp, Ron King, Mike Rinehart and Jesse James. Absent: Vernon Guinn, Ted Whitehead, Joe Rudolphi and Sue Pettit.
Vice Chairman Jerry Britton acknowledged guests and there where no agenda changes.
Motion by Brad Harris, second by Tom Butcher, to approve the County Board minutes of February 12, 2013. Motion Carried. Voice Action.
Motion by Mike Rinehart, seconded by Brad Harris, to approve the action of the Claims Committee. Motion Carried.
Motion by Mike Rinehart, seconded by Janice Brooks, to approve the review of the Employee Time Sheets and review of the Closed Session Minutes, as submitted. Motion Carried.
Rachelle Hollinshead, County Extension Director, appeared before the board in recognition of Local Government Week. Rachelle presented information to the board University of Illinois Extension Services.
Jeff Workman, Clay County Health Department reported that the Board of Health report will be distributed tomorrow.
County Treasurer Jana Tolliver presented the Treasurer’s Monthly Reports in written form.
Sheriff Jim Sulsberger presented his department report in written form.
County Engineer Mike Quandt presented the Highway Department report in written form.
Motion by Tom Butcher, seconded by Ron King, engage the legal firm Hinshaw & Culbertson to provide legal services pertaining to SSM negotiations. Motion Carried. 9 Yes 1 Abstain ( Mike Rinehart )
Motion by Jesse James, seconded by Bryan Knapp, engage CBIZ to perform a valuation pertaining to SSM negotiations at an estimated cost of $15,000-$20,000. Motion Carried. 9 Yes 1 Abstain ( Mike Rinehart )
Motion by Tom Butcher, seconded by Jesse James, to approve the change to the Medical Staff Bylaws as presented. Motion Carried. Voice Action.
Motion by Ron King, seconded by Brad Harris, to approve the appointment for the following health professionals:
Motion Carried. Voice Action.
Jon Ashby, Leymone Hardcastle CPA, presented the FY 2012 Clay County Audit. Ashby noted the County was given a clear opinion for its modified cash basis system of accounting.
Executive Finance Committee Chairman Tom Butcher, updated the board on Public Safety Tax Requests from Fire Protection Districts. The board has set aside $17,500 in the current budget of Safety Tax Money. Requests will be received until the end of the month and referred to Executive Finance Committee. Additionally, Butcher noted the board is still negotiating with the FOP & Teamsters Unions.
Motion by Tom Butcher, seconded by Jesse James, to ratify the chairman’s appointment of Robert Briscoe to the Harter-Stanford FPD for a three year term ending May 2016. Motion Carried. Voice Action.
Motion by Mike Rinehart, seconded by Chris Rinehart, to ratify the Chairman’s appointment of Laren Erwin to the North Clay FPD for a three year term ending May, 2016. Motion Carried. Voice Action.
Motion by Janice Brooks, seconded by Tom Butcher, to ratify the Chairman’s appointment to Robert Simpson to the Clay City FPD for a three year term ending May 2016. Motion Carried. Voice Action.
Motion by Mike Spitzner, seconded by Ron King, to ratify the chairman’s appointment of Kevin Henry to the Clay City FPD for a three year term ending May 2016. Motion Carried. Voice Action.
Vice Chairman Jerry Britton read a thank you note from the Whitehead family after the loss of Bruce Whitehead.
Vice Chairman Britton declared a vacancy in office in District K upon the resignation of Vernon Guinn.
DECLARATION AND NOTICE OF VACANCY IN OFFICE
In accordance with the provisions of Chapter 10, Act 5, Section 25-11 of the Illinois Compiled Statutes, the County Board of Clay County, Illinois, a county which is not a home rule unit, hereby declares that a vacancy exists in the office of County Board Member of District K, due to the resignation Vernon Guinn.
The County Clerk is hereby directed to give a written notice to the county central committee of each established political party of such vacancy by providing each committee with a copy of this Declaration and Notice of Vacancy in Office.
Notice is hereby further given that such vacancy shall be filled within 60 days by appointment of the Chariman of the County Board with the advice of the County Board, in accordance with the statutory requirements.
Dated the 12th day of March, 2013.
Board of Clay County, Illinois
By: Jerry Britton, Vice Chairman ss
Attest: Brenda Britton, Clay County Clerk ss
Vice Chairman Britton noted that next month’s meeting will be held on Thursday, April 11 due to the April 9th Consolidated Election.
Board Member Chris Rinehart noted that the Building and Grounds Committee will meet Thursday, March 21, 2013 at 6:00 p.m., to discuss the planting on the courthouse law.
Board Member Mike Rinehart reported on a recent Solid Waste Committee meeting.
Sheriff Sulsberger reported he and Chief Deputy French had recently met with the Union Attorney to discuss labor negotiations for the FOP.
Probation Officer Curtis Leib is currently recovering from recent surgery. The Probation Report was distributed to County Board Members.
County Clerk Britton noted that, due to the resignation of Kathy Smith , Kellie Fore has been hired in the County Clerk’s Office. The position was posted on the website for 2 weeks prior.
Motion by Janice Brooks, seconded by Jesse James, to adjourn. Time: 6:40 p.m. Motion Carried. Voice Action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
1 ADVOCATE PRESS S OF A PUBLICATION 180.60
2 AMERICAN INST. OF TOXICOLOGY CORONER- TOXICOLOGY 360.00
3 AMEREN ENERGY MARKETING PROB, JAIL, CH- UTILITIES 774.85
4 AMEREN PROB,JAIL,CH, HWY-UTILITIES 368.09
5 BOYD, JERRY MISC. EXPENSE FOR INDIGENTS 437.50
6 BRANT, MARILYN STATES ATTORNEY- REIMB- SUPPLIES 21.55
7 BRIGHT, BARRY ATTORNEY FEES FOR INDIGENTS 505.00
8 BRITTON, BRENDA CNTY BOARD SEC FEES 213.49
9 BYRD, ASHTON JAIL- P/T CORRECTIONAL SALARY 257.25
10 CELLULAR ONE ESDA, JAIL TELEPHONE 44.13
11 CHILDERS, JEREMY JAIL- PHONE 40.00
12 CLAY COUNTY REPUBLICAN INC. S OF A PUBLICATIONS 266.23
13 CLAY COUNTY TREASURER HEALTH INSURANCE 10,000.00
14 CITY OF FLORA ESDA- RENT 275.00
15 COUNTY BOARD MEMBERS COUNTY BOARD MEETING 3105.30
16 FANCHER, PHILLIP BAILIFFS 357.70
17 FAST STOP PROBATION TRAVEL 175.20
18 FELDHAKE, MARK JAIL- PHONE 40.00
19 FRENCH, GREG JAIL, SHEFIFF- OVERTIME, INC EXPENSES 2741.73
20 FROST, CAITLIN CORONER RENT 100.00
21 GREEENWOOD, RANARD BAILIFFS 127.54
22 GROSS, WILLIAM BAILIFFS 751.90
23 GOODIN ASSOCIATES PROB 708 MONEY 2112.00
24 HEAVEN’S MIST WATER PROB. INCIDENTAL EXPENSES 38.13
25 HEUERMAN, CORY JAIL- PHONE 40.00
26 HOMETOWN JOURNAL ELECTION- MISC. 39.50
27 ILLINOIS ASSOC. COURT CLERKS CIRCUIT COURT- MISC. 205.00
28 IL COUNTIES RISK MGMT LIABILITY INS. 1000.00
29 IL JUVENILE OFFICERS ASSOC. SHERIFF- INCIDENTAL EXPS. 5.00
30 IL PROPERTY ASSESSMENT INS. S OF A TRAINING 680.00
31 ILLINOIS SHERIFFS ASSOCIATION JAIL- TRAINING 350.00
32 INDOFF CNTY CLERK, STATES ATTORNEY, 851.44
CIRCUIT CLERK, PROB, S OF A
33 JACOBI, JAMES CORONER- AUTOPSY 1800.00
34 KINCAID OIL COMPANY SHERIFF- AUTO MAINTENANCE 3566.91
35 LEWIS, ALLINE BAILIFFS 135.48
36 LEWIS, ELAM SHERIFF INCIDENTAL EXPENSES 56.73
JAIL- PHONE 37 LINDA’S CLEANING SERVICES HWY UTILITIES 65.00
38 LORENZA SUPPLY CO. JAIL- SUPPLIES 220.12
39 LOUISVILLE AUTO PARTS SHERIFF- AUTO MAINT. 17.98
40 LOUISVILLE POSTMASTER PROB- INCIDENTAL EXPENSES 184.00
41 MEMORIAL LANE FLOWER ADMIN- COUNTY BOARD PER DIEM 45.00
42 MENARDS PROB INCIDENTAL EXPENSES 122.49
43 MICROFLEX CORONER- SUPPLIES 256.76
44 MIDWEST OFFICE JAIL- SUPPLIES 252.94
45 MILLER, WES CORONER- TRAVEL & SUPPLIES 439.85
46 MILNER, CHAD JAIL- PHONE 40.00
47 MUNICIPAL UTILITIES JAIL, CH, HWY, PROB UTILITIES 2398.82
48 MYERS, ANDY SHERIFF-ILEAS,OVERTIME,TRAINING 742.99 JAIL- PHONE, OVERTIME
49 PHILLIPS, RAY SHERIFF- AUTO MAINT. JAIL- PHONE 50.60
50 POST OFFICE S OF A POSTAGE 460.00
51 RELIABLE OFFICE SUPPLIES CH RECORDS- SUPPLIES 568.90
52 RICOH SHERIFF- STATIONERY SUPPLIES 125.00
53 RKDIX CH RECORDS DEBT RETIREMENT 134.86
54 RUDOLPH CONSTRUCTION PUBLIC BUILD- REPAIRS TO CNTY 287.99
55 SIMS, LORI, C.S.R. STATES ATT-PROSECTOR APPELLATE 108.50
56 SMITH, KATHY MISC/ CONTINGENCIES PAYROLL 4.48
57 SPITZNER, STEVE SHERIFF- ILEAS, OVERTIME 537.25
58 TECHNICAL PARTNERS STATES ATTORNEY- OFF. SUPPLIES 1058.30
S OF A- COMPUTER TAX SERVICES
59 TOLLIVER, JANA CNTY TREAS. MISC. 53.77
60 TUNGATE, MARK FEES FOR INDIGENTS 681.25
61 TYSON ONSITE SHERIFF- SUPPLIES 432.00
62 TYSON ONSITE SHERIFF – SUPPLIES 432.00
63 UNITED STATES POSTAL SERVICE S OF A POSTAGE & PRINTING 2233.40
64 WALMART JAIL- DIET CARE, MEDICAL, SUPPLIES 978.32
PUBLIC BUILD./GROUNDS SUPPLIES
PUBLIC DEF- OTHER EXPENSES
PROB- INCIDENTAL EXPENSES
65 WILLIAMS, BARBARA JAIL- P/T CORRECTIONAL SALARY 1058.40
66 WTCI ADMIN, HWY, JAIL TELEPHONES 1820.29
67 YOUNG’S PIT STOP SHERIFF- AUTO MAINT. 135.00
68 ZINKS BUILDING CENTER PROB- INCIDENTAL EXPENSES 8.92
1. BARBECK COMMUNICATIONS JAIL-MAINT. OF EQUIP. 192.73
2. CLAY COUNTY REP. CNTY CLERK, JAIL, PROB. SUPPLIES 254.00
3. COMMUNICATON REVOLVING. JAIL-TELEPHONE 439.15
4. COMPUTYPE MISC. & COMP. 75.00
5. DBS DISPOSAL HWY – UTILITIES 225.00
6. ELECTION SYSTEMS & SOFTWARE ELECTION-COMPUTER SERVICE 1,102.50
7. FLEETONE LLC PROB-TRAVEL 73.02
8. HEAVEN’S MIST BOTTLED WATER CH-UTILTITIES 65.00
9. ILLINOIS SHERIFF ASSOC. SHERIFF-INCD. EXPENSES 475.00
10. INDOFF TREAS.,STATES ATTY, 242.42
CIRCUIT CLK, -SUPPLIES
11. LEE’S PC DEPOT CIRCUIT CLK- JUDGE’S OFFICE 225.00
12. LINDA’S CLEANING HWY 65.00
13. MIDWEST OFFICE SUPPLY JAIL-TRAINING 709.28
14. MIKE’S FOOD MARKET JAIL-DIET AND CARE OF PRISONERS 1981.37
15. MILLER OFFICE EQUIPMENT PROBATION-INCIDENTAL EXPENSES 109.41
16. QUILL RECORDERS MICRO 158.39
17. REGIONAL OFFICE OF EDUCATION CLAY CO SHARE ROE #12 7154.66
18. RICOH USA SHERIFF-OVERTIME 2.06
19. ROBBINS SCHWARTZ NICHOLAS MISC. & CONT. 5813.98
20. SPRINT COMMUNICATIONS JAIL – TELEPHONE 449.91
21. THE WEB CAFE INC ELECTION EXP.-COMPUTER SERVICES 269.95
22. WIN MISC. & CONT. 92.00
23. ZINK BUILDING CENTER CH-SUPPLIES 2.49
TOTAL : $20,177.32
Carlos Sanches, MD Provisional Courtesty ER
Syed Shah, MD Courtesy Neurology