The May 13, 2014 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Sue Pettit, Chairman, Mike Spitzner, Brad Harris, Jerry Britton, John Weidner, Chris Rinehart, Ted Whitehead, Ron King, David Johnson, Mike Rinehart and Mary McCollough
Absent: Janice Brooks, Thomas Butcher, Bryan Knapp
Chairman Petitt acknowledged guests and there were no agenda changes.
Motion by Ron King, Seconded by Brad Harris, to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by Mary McCollough, seconded by David Johnson to approve the County Board minutes of April 10,
2014. Motion carried Voice Action.
Motion by Mike Rinehart, seconded by Ted Whitehead to approve the action of the Claims Committee. Motion Carried.
Chairman Pettit presented the 911 Report in written form.
Jeff Workman, Health Department, reported that the Board of Health Bulletin should be available Thursday.
Sheriff Andy Myers presented his department report in written form.
Motion by Jerry Britton, seconded by Chris Rinehart to approve ILEAS Mutual Aid Agreement. Motion Carried.
Law Enforcement Mutual Aid Agreement is on File in County Clerk’s Office.
Municipality/County of ______Clay____________
State of Illinois
Resolution No. ______________
A Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the
Existence and Formation of the Illinois Law Enforcement Alarm System by Intergovernmental
Whereas the Municipality/County of ______Clay____________, of the State of Illinois (hereinafter
“Municipality” ”County”) is a _____________________ of the State of Illinois and duly constituted
public agency of the State of Illinois, and;
Whereas the Municipality/County, as a public agency of the State of Illinois, is authorized and
empowered by the Constitution of the State of Illinois (Ill. Const. Art. VII, § 10) and the Illinois
Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) to enter into intergovernmental agreements
with other public agencies on matters of mutual concern and interest such as the provision of
adequate law enforcement personnel and resources for the protection of residents and property
falling within the jurisdiction of the Municipality/County, and;
Whereas the Municipality/County recognizes that certain natural or man-made occurrences
may result in emergencies or disasters that exceed the resources, equipment and/or law enforcement
personnel of a single given public agency, and;
Whereas, a given public agency can, by entering into a mutual aid agreement for law
enforcement services and resources, effectively provide a broader range and more plentiful amount
of law enforcement capability for the citizenry which it serves, and;
Whereas, in order to have an effective mutual aid agreement for law enforcement resources
and services, this Municipality/County recognizes it must be prepared to come to the aid of other
public agencies in their respective times of need due to emergencies or disasters, and;
Whereas, this Municipality/County recognizes the need for our specific Municipality/County to
develop an effective mutual aid agreement for law enforcement services and resources upon which it
may call upon in its time of need and is prepared to enter into a mutual aid agreement for law
enforcement services and resources with other like-minded public agencies, and;
Whereas, this Municipality/County also recognizes the need for the existence of a public
agency, formed by an intergovernmental agreement between two or more public agencies, which can
serve to coordinate and facilitate the provision of law enforcement mutual aid between signatory
public agencies to a mutual aid agreement for law enforcement services and resources, and;
Whereas, this Municipality/County has been provided with a certain “Law Enforcement Mutual
Aid Agreement” which has been reviewed by the elected officials of this Municipality/County and
which other public agencies in the State of Illinois are prepared to execute, in conjunction with this
Municipality/County, in order to provide and receive law enforcement mutual aid services as set forth
in the “Law Enforcement Mutual Aid Agreement,” and;
Whereas, it is the anticipation and intention of this Municipality/County that this “Law
Enforcement Mutual Aid Agreement” will be executed in counterparts as other public agencies
choose to enter into the “Law Enforcement Mutual Aid Agreement” and strengthen the number of
signatory public agencies and resources available from those public agencies, and;
Whereas, it is the anticipation and intent of this Municipality/County that the “Law Enforcement Mutual Aid Agreement” will continue to garner support and acceptance from other currently unidentified public agencies who will enter into the “Law Enforcement Mutual Aid Agreement” over time and be considered as if all signatory public agencies to the “Law Enforcement Mutual Aid Agreement” had executed the “Law Enforcement Mutual Aid Agreement” at the same time,
Now, therefore, be it resolved by this Municipality/County as follows:
1. This Resolution shall be known as, and may hereafter be referred to as, the Resolution
Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the Existence and
Formation of the Illinois Law Enforcement Alarm System by Intergovernmental Cooperation.
2. The Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement
and the Existence and Formation of the Illinois Law Enforcement Alarm System by Intergovernmental
Cooperation shall be, and hereby is, enacted as follows:
a. Authorization to enter into a Certain Agreement. The ______________________ of this
Municipality/County is hereby authorized to sign, execute and deliver the agreement
known as the “Law Enforcement Mutual Aid Agreement” and thereby enter into an
intergovernmental agreement with such other public agencies of the State of Illinois as
are likewise willing to enter into said “Law Enforcement Mutual Aid Agreement” and recognize the existence and formation of the Illinois Law Enforcement Alarm System as
set forth in the said “Law Enforcement Mutual Aid Agreement.”
b. Savings Clause. If any section, paragraph, clause or provision of this Resolution shall
be held invalid, the invalidity thereof shall not affect any of the provisions of this
c. Effective Date. This Resolution shall be in full force and effect from and after its
passage, approval and publication as provided by law.
Passed this __13th_____ day of ______May______, _2014______.
Approved this _13th_____ day of ____May_______, 2014___
S/Sue Pettit .
President/ Mayor/ County Board Chairman, etc
s/ Brenda Britton .
Municipality/County Clerk etc
Sheriff Myers reported he had received two proposals. One from Wohltman Construction and one from Murphy’s Construction for the building project at the Sheriff’s office. Myers informed the board that he would also like to fix the roof at the jail. It would add an additional $90,000 to the project. The project should start around the end of July and take about 3 ½ months to finish.
Motion by Jerry Britton, seconded by Brad Harris to accept the bid proposal to add on to the jail and also the roof project from Murphy Construction. Funding will come from $288,000 already budgeted and the remainder from Public Safety Tax, not to exceed a total of $524,000. Motion Carried. 10 Aye 1 Abstain
There was no Probation Report to present. If you have any questions you can contact Chief Probation Officer Curtis Leib.
Motion by Chris Rinehart, seconded by Mike Rinehart to approve transferring $ 11,228.00 to General Fund to Workers Comp. Motion Carried.
County Treasurer, Jana Tolliver presented her report in written form. Additionally Tolliver noted Mobile Home tax bills have been sent out, with a due date of July 18, 2014.
Circuit Clerk Crystal Ballard presented her report in written form. Additionally, Ballard noted that she was going to replace 5 computers in her office. The money to replace the computers is available since it was a budgeted item.
County Engineer Mike Quandt presented the Highway Department report in written form. The board thanked Mike for helping Andy with the building project for the Sheriff’s office.
Motion by Ron King, seconded by David Johnson to approve provisions to the Medical Staff Bylaws. Motion Carried. Voice Action
Motion by Mike Spitzner, seconded by Ted Whitehead to approve the capital request to purchases and EKG Machine from Cardiology Shop as a cost of $15,350.00. Motion Carried. Voice Action
Motion by Mary McCollough, seconded by David Johnson to approve the capital request to purchase a Zoll Monitor from Zoll at the cost of $20,665.85. Motion Carried. Voice Action
Motion by Jerry Britton, seconded by Ron King to approve the capital request to purchase a C-MAC Video Laryngoscope from Karl Storz at a cost of $18,617.52. Motion Carried. Voice Action.
Motion by Ted Whitehead, Seconded by Brad Harris to approve the appointment for the following health professionals: Motion Carried. Voice Action
Mark Wittry, MD Courtesy Radiology- PET scan Interpretation
Christopher Swingle, D.O. Courtesy Radiology- PET scan Interpretation
Aaron Settler, D.O. Courtesy Teleradiology
Michael Jennewein, MD Courtesy Teleradiology
Diane Cole, RN Specified Professional Affiliate
Chairman Pettit reported on UCCI informational meeting she and Mary McCollough attended in Mt. Vernon.
At this time the board took a 5 minute recess before proceeding with setting salaries for elected officials.
Motion by Chris Rinehart, seconded by Mike Rinehart to approve setting salaries for the County Clerk, Treasurer, and Sheriff for the next four years for 3% 2015 thru 2018. Also approve setting salary for the Circuit Clerk for the next two years for 3%, 2015-2016. Motion Carried.
The March CEFS Report was provided to the County Board Members.
Motion by John Weidner, Seconded by Ted Whitehead to adjourn. Time: 7:05 PM. Motion Carried. Voice
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
1 ACT TIRE & AUTO SHERIFF- AUTO MAINT 10.00
2 ADVOCATE PRESS SHERIFF- INCIDENT EXPEN, ELECTION-PUBLICATION 632.19
3 AMEREN CIPS PROB, JAIL, CH, HWY-UTILITIES 369.74
4 AIT CORONER- TOXICOLOGY 901.83
5 ARNOLD, ASHLEY S OF A- TRAINING PROPERTY RECORDS 15.92
6 AYERS, JAMIE JAIL- PHONE, SHERIFF-TRAINING 307.09
7 BALLARD, CRYSTAL COURTS- MISC 19.99
8 BAREBR, STEPHEN JAIL- MEDICAL SERVICES 219.00
9 BG DISTRIBUTORS ELECTION- POSTAGE 73.93
10 BOB BARKER COMPANY, INC SHERIFF- UNIFORMS 104.62
11 BRITTON, BRENDA CO BOARD SEC FEES, CO CLK- MISC 156.70
12 BYRD, ASHTON SHERIFF-OVERTIME, JAIL -PHONE 744.95
13 CAMBELL FIRE & SAFETY JAIL- MAINT TO EQUIP 42.00
14 CARTRIGHT, ADAM JAIL-OVERTIME , TRAINING 809.45
15 CELLULARONE ESDA- PHONE 41.10
16 CHILDERS, JEREMY SHERIFF- OT, ILEAS, AUTO MAINT, INCIDENT EXPEN JAIL- PHONE 689.64
17 CLAY COUNTY HEALTH DEPT JAIL- MEDICAL SERVICES 128.88
18 CLAY COUNTY REPUBLICAN COURTS- JURY SUPPLIES 510.00
19 CITY OF FLORA ESDA- RENT 275.00
20 COLCLASURE, DERRICK JAIL- OVERTIME& TRAINING 488.06
21 COMPASS WEB ST. ATTY- EQUIP MAINT & TRAINING/SEMINARS 1512.00
22 CONKLIN, TERA PROBATION- TRAVEL 240.30
23 COUNTY BOARD MEMBERS COUNTY BOARD MEETING 2811.00
24 CREATIVE PRODUCT SOURCING SHERIFF- INCIDENTAL EXPENSES 555.47
25 DELUXE FOR BUSINESS TRESURER- SUPPLIES 611.15
26 EASTIN, KINDAL S OF A- TRAINING PROPERTY RECORDS 123.43
27 EFFINGHAM TELCOM JAIL- PHONE 69.00
28 ES&S ELECTION- SUPPLIES 647.95
29 FANCHER, PHILLIP BAILIFFS 1401.60
30 FELDHAKE, MARK SHERIFF-OVERTIME, JAIL PHONE, BAILIFFS 766.76
31 FLEETONE PROBATION- TRAVEL 251.64
32 FRANK & BRIGHT FUNERAL HOMECORONER- OFFICE EQUIP EXPENS 100.00
33 GREENWOOD, PAT JAIL- OT 621.48
34 GREENWOOD, TOM BAILIFFS 350.40
35 GROSS, WILLIAM BAILIFF, JAIL- OVERTIME, TRAINING 3009.84
36 GROVES, TONY JAIL- OVERTIME 293.76
37 HARR’S ACE HARDWARE REPAIRS TO CO BUILDING, ELECTION –SUPPLIES 515.81
38 HEAVEN’S MIST WATER PROB- INCIDENT EXPENS, CH- SUPPLIES 98.50
39 HESS, LORI COURTS- OPERATIN OF JUDGES OFFICE 84.00
40 HEUERMAN, CORY SHERIFF-TRAINING, AUTO MAINT JAIL-PHONE 595.68
41 HICKOX, JOHN J ATTY FEE FOR INDIGENTS 137.50
42 HOLKY PLUMBING JAIL- PURCHASE OF EQUIP 58.29
43 HOMEFIELD ENERGY JAIL, CH, PROB- UTILITIES 583.44
44 IL OFFICE OF STATE FIRE MARSHALL – PUBLIC GROUNDS/ BUILDING EQUIP MAINT 150.00
45 IMRF FUND MISC & CONTI 446.87
46 KEMPER CPA GROUP CIRCUIT CLK- AUDIT 5850.00
47 KIEFER LANDSCAPING REPAIRS TO CO. BUILDING 275.00
48 LEIB, CURTIS PROB- TRAVEL 44.02
49 LEWIS, ELAM SHERIFF-TRAINING, OVERTIME JAIL- PHONE 739.54
50 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
51 LOGAN, KEVIN S OF A- TRAVEL, REVIEW ASSESS ROLLS 617.80
52 LORENZ SUPPLY CH- SUPPLIES 272.80
53 LOUISVILLE POSTMASTER CO CLK- POSTAGE 5.60
54 MICROTEK RECORDERS MICRO SUPPLIES 500.94
55 MILLER, WES CORONER- TRAVEL 40.05
56 MILNER, CHAD SHERIFF-OVERTIME, AUTO MAINT, JAIL-PHONE 428.80
57 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 2455.80
58 MYERS, ANDY JAIL- PHONE 40.00
59 OFFICE PRODUCTS CENTER RECORDERS MICRO SUPPLIES 349.64
60 PERRY’S SMALL ENGINE CH- EQUIP, JANITOR- EXPENS 770.07
61 PHILLIPS, RAYMOND SHERIFF- OVERTIME, ILEAS JAIL- PHONE 1163.65
62 QUILL CO CLERK- SUPPLIES 33.29
63 RAY OHERRON JAIL- UNIFORMS 200.06
64 RICHLAND COUNTY SHERIFF JAIL- HOUSING ADULTS 2156.00
65 RICOH SHERIFF-SUPPLIES 125.00
66 ROSS INFORMATICS TREASURER & S OF A- COMPUTER SERVICES 4515.80
67 SALEM TIRE CENTER SHERIFF- AUTO MAINT 914.56
68 SAVMOR PHARMACY JAIL- MEDICAL SERVICES 76.73
69 SECRETARY OF STATE PURCHASE OF AUTO 120.00
70 SIMS, LORI COURTS- OPERATION OF JUDGES OFFICE 120.00
71 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 3480.47
72 SPITZNER, STEVEN JAIL PHONE 40.00
73 TECHNICAL PARTNERS CO CLK & ELECTION- COMPUTER SERVICES 300.00
74 THE WEB CAFE JAIL- SUPPLIES 43.90
75 THOMSON REUTERS ST ATTY- DUES 483.00
76 TOLLIVER, JANA TREASURER- MISC 6.23
77 UNIVERSITY OF ILLINOIS SHERIFF- INCIDENTAL EXPENS. 441.00
78 WALMART SHERIFF- SUPPLIES EXPENS, JAIL- DIET & CARE PRISONERS, 456.02
79 WEIDNER, KRISTA PROB- TRAVEL 96.87
80 WRIGHT AUTOMOTIVE SHERIFF- PURCHASE AUTO 27728.00
81 WTCI CH, JAIL, HWY-PHONES 1697.99
82 ZIMDARS A/C AND APPLIANCES REPAIRS TO CO BUILDING 4539.00
TOTAL PAID CLAIMS $83,768.59
1. CLAY COUNTY HEALTH DEPARTMENT SOILD WASTE PLANNING 673.89
2. CLAY COUNTY REPUBLICAN CIRCUIT, COURTS, COUNTY CLK- SUPPLIES 228.00
3. COMMUNICATION REVOLVING FUND JAIL- PHONE 498.55
4. COMPUTYPE MISC & CONTINGENCIES 75.00
5 DBS DISPOSAL JAIL & HWY- UTILITIES 225.00
6. EFFINGHAM TELCOM SOLUTION JAIL- PHONE 34.00
7. FLORA BATTERY & ALTERNATOR REPAIRS TO CO. BUILDING 265.00
8 HARR’S ACE HARDWARE REPAIRS TO CO. BUILDING 310.49
9 HEAVEN’S MIST BOTTLED WATER PROB- INCIDENTAL EXPEN 38.00
10 INDOFF TREASURER, JAIL, S OF A, COURTS, 696.48 CO CLK, ST. ATTY- SUPPLIES
11 LORENZ SUPPLY CO JAIL- SUPPLIES 221.72
12 MEAGHER SIGN & GRAPHICS SHERIFF- PURCHASE & LEASE AUTO 390.00
13 MENARDS IMPROVEMENTS TO CO JAIL 209.77
14 MIKES FOOD MARKET JAIL- DIET & CARE FOR PRISONERS 1476.67
15 MPH INDUSTRIES SHERIFF- PURCHASE OF EQUIPMENT 1700.00
16 QUILL CH RECORDS- SUPPLIES 272.40
17 RAY O’HERRON CO INC JAIL & SHERIFF- UNIFORMS 1385.03
18 RKDIXON CH RECORDS- DEBT RETIREMENT 117.21
19 ROSS INFORMATICS SERVICES CO CLK & S OF A- COMPUTER SERVICES 2568.80
20 SPRINT COMMUNICATION JAIL- TELEPHONE 535.96
21 SUPERIOR ELEVATOR INSPECTIONS REPAIRS TO CO. BUILDING 400.00
22 WIN MISC & CONTINGENCIES 92.00
23 YOUNG’S PIT STOP PLUS SHERIFF- AUTO MAINT 90.00
24 ZINK BUILDING CENTER IMPROVMENTS TO CO JAIL 133.63