December 2017 Board Meeting

The December 12, 2017 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.

The Pledge to the flag was led by Sheriff Myers.

The blessing was led by Brad Harris.

The roll was called:

Present: Ted Whitehead, Shannon French, Brad Harris, Jeremy Wildbur, John Weidner, Chris Rinehart, John Bayler, David Johnson, Joe Gilliland, Mary McCollough and Barb McGrew. Absent: Joe Goodman, Janice Brooks and Bryan Knapp

Chairman Whitehead acknowledged guests, Orry Cummings with Smartwatt and Larry Kramer. There were two agenda changes: move the Public Discussion line item prior to Claim Committee and add an action item under Chairman’s Report to approve 2018 County Board Meeting dates and times.

Motion by Brad Harris, seconded by Jeremy Wildbur, to approve the agenda as it stands. Motion Carried, Voice Action.

Motion by Barb McGrew, seconded by Mary McCollough, to approve the County Board minutes of November 14, 2017. Motion Carried, Voice Action.

Harter Township resident Larry Kramer addressed the board during Public Discussion. Kramer detailed a situation with an abandoned property in Fox Creek Subdivision, an unincorporated area of the county. Kramer provided a copy of a request he had given Harter Township asking they look into the matter with that property and see what remedies may apply.

Kramer thanked St. Attorney Powless and Board Chairman Whitehead for their efforts to address the situation but is asking the County Board to get involved to clean up the property.

There was some discussion regarding a pending sale of the property, possibly by the end of the month.

Chairman Whitehead noted that he and two employees from the Health Department had recently inspected the property. The realtor will take care of two issues uncovered by the inspection.

Motion by Jeremy Wildbur, seconded by Brad Harris, to approve the action of the Claims Committee. Motion Carried.

Motion by Shannon French, seconded by Barb McGrew, to approve the County Clerk’s Semi-Annual Report of Collections. Motion Carried, Voice Action.

Motion by John Bayler, seconded by Dave Johnson, to approve the Coroner’s Annual FY 2017 Report. Motion Carried, Voice Action.

Jennifer Brown, 911 Coordinator, presented her report in written form.

Motion by Brad Harris, seconded by Jeremy Wildbur, to approve a Resolution against Discrimination    Harassment and Sexual Misconduct. County Policy to distribute to Employees.  Motion Carried, Voice Action

Jeff Workman, Clay County Health Department gave a brief report, noting the Board of Health Bulletin will be mailed/emailed in the next few days.

Sheriff Andy Myers presented his November Activity Report in written form. Myers noted Shop with a Cop will be next week. Additionally, Deputy Milner will be taking over Dare duties.

Motion by Jeremy Wildbur, seconded by Mary McCollough, to go to closed session for the following purpose: The setting of a price for sale or lease of property owned by the public body. (5 ILCS 120/2 (c) (6). Time: 6:42 p.m. Motion Carried, Voice Action.

Motion by Shannon French, seconded by Brad Harris, to return to open session. Time: 7:05 p.m. Motion Carried, Voice Action.

Chairman Whitehead noted the closed session was for Informational Purposes Only.

Treasurer Jana Tolliver, presented her various financial reports in written form.

Motion by Jerermy Wildbur, which was seconded by John Bayler, that the Chairperson of the County Board be authorized to revise the Resolution Appointing the County Engineer (BLR 02123) by changing the beginning and ending dates to the beginning and ending of the respective calendar years. Motion Carried, Voice Action.

Motion by John Bayler, which was seconded by Jeremy Wildbur, that the County Clerk be authorized to certify the Resolution (BLR 09221), for the Section 17-0000-00-CS appropriating the salary for the County Engineer to be 99% of the IDOT recommended salary for calendar year 2018. Partial salary payment of forty-five thousand three hundred forty-two and 00/100 dollars ($45342.00) will be made from Road and Bridge Fund and authorizes the same amount to be transferred from Federal Surface Transportation Program through IDOT into the County Motor Fuel Fund. Motion Carried.

Motion by Mary McCollough, which was seconded by Shannon French, to approve the Local Agency Agreement (BLR 05310) for construction engineering between the State and County for the federal reimbursement of 80% of the FY 2017 bridge inspections cost not to exceed the amount twenty five thousand and 00/100 dollars ($25,000.00) and that the Chairman of the County Board be authorized to execute the agreement. Motion Carried.

County Engineer Darin Koelm presented the Highway Department Report in written form.

Motion by John Bayler, seconded by Dave Johnson, to approve the following Medical Credentials:

Provisional Appointment:

-Christopher Murphy, MD, Provisional Pathology

-Allison Howard, MD, Provisional Pathology

-Stephen Olson, MD, Provisional Pathology

-Dolph Haege, MD, Provisional Pathology



-Denis Kuzelj, MD, Courtesy Hospitalist/Emergency

-Johathon White, DO, Courtesy Hospitalist/Emergency

-Jeffrey Cullen, MD, Courtesy Radiology

-William Moore, MD, Courtesy Radiology

-Stephen Stone, MD, Courtesy Dermatology

-Angela Casolari, APN, Specified Professional Affiliate

-Valerie Lybarger, APN, Specified Professional Affiliate

Motion Carried, Voice Action.


Motion by Jeremy Wildbur, seconded by Barb McGrew, to approve the After Action Plan for Power Outages. Motion Carried, Voice Action.

CCH President Chris Hunt presented an update on the Flora and Louisville Weather Plan.

CCH President Chris Hunt presented the Hospital Report in written form.

Chairman Whitehead informed the Board that Clay County has been notified by the Illinois Department of Agriculture of a “Notice of Intent to Construct a Livestock Management Facility” Submitted by Fatheree Producers, Xenia, IL. Whitehead informed that County residents may petition the County Board to request IL Department of Agriculture to conduct and informational meeting

Motion by Mary McCollough, seconded by Barb McGrew, to approve 2018 meeting dates and times. Motion Carried, Voice Action.

Motion by Brad Harris, seconded by Joe Gilliland, to adjourn. Time: 7:20 p.m. Motion Carried, Voice Action.

Mr. Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:


  1. ACT TIRE SHERIFF-AUTO MAINT.                                                                 32.00
  2. ADP PAYROLL FEES                                                                                    823.82
  3. ADVOCATE S OF A-PUBLICATION & STATE’S ATTY-DUES                         1666.13
  4. ALLEN STACEY CLERK-PHONE                                                                                   25.00
  5. AMEREN PROBATION-UTILITIES                                                                   165.58
  6. APSAN JAIL-TELEPHONE                                                                               1884.00
  7. ARDC PUBLIC DEFENDER-EXPENSES                                                     385.00
  8. AXIS CORONER-TOXICOLGY                                                                   250.00
  9. AYERS JAMIE SHERIFF-OVERTIME                                                                        208.07
  10. BARBEE DARREN JAIL-OVERTIME                                                                                 277.20
  11. BOYD JERRY CIRCUIT CLERK-MISC.                                                                     600.00
  12. BRIGHT BARB CORONER-RENT                                                                               100.00
  13. BRITTON BRENDA CLERK-PHONE                                                                                   40.00
  14. BRIGHT BARRY ATTY FEES FOR INDIGENTS                                                           5226.24
  15. BYERS PRINTING CIRCUIT CLERK-SUPPLIES                                                              566.47
  16. BYRD ASHTON SHERIFF-OVERTIME                                                                        170.24
  17. CARTRIGHT ADAM SHERIFF-OVERTIME & TRAINING                                              538.10
  18. COUNTY BOARD MEMBERS BOARD MEMBERS-MEETINGS/MILEAGES                             1734.69
  19. CLAY COUNTY COALITION COUNTY MENTAL HEALTH FUND                                               2000.00
  21. CLAY COUNTY HEALTH DEPT MISC. & CONT                                                                                   3020.06
  22. CLAY COUNTY PROBATION COUNTY MENTAL HEALTH PROGRAM                                     2500.00
  23. CLAY COUNTY REHABILITAION MENTALLY DEFICIENT PERSON’S BOARD                                                37,600.00
  24. CLAY COUNTY REPUBLICAN S OF A-PUBLICATION                                                                     975.20
  25. COMPASS WEB S OF A-COMPUTER TAX SERVICE,                                              682.96


  1. DAN’S GLASS INC. REPAIRS TO COUNTY BUILDING                                                 13,330.00
  2. DEPUTIES PHONE DEPUTIES PHONES                                                                          440.00
  4. EATON CORPORATION CIRCUIT CLERK-SUPPLIES                                                              361.00
  5. ELLIOTT CHRIS PUBLIC DEFENDER-EXPENSES                                                     160.50
  6. EFFINGHAM TELCON JAIL-PHONE                                                                                        103.00
  7. FELDHAKE MARK JAIL-OVERTIME & SHERIFF-OVERTIME                                    1471.83
  8. FRITSCHLE LOGAN JAIL-OVERTIME                                                                                 540.54
  10. GROSS WILLIAM SECURITY-BAILIFF                                                                            687.73
  11. GROVES TONY JAIL-HOUSING OF ADULTS                                                           122.75
  12. HAMILTON DEANNA STATE’S ATTY-CLERICAL & PHONE                                             149.00
  13. HASTINGS JACK REVIEWING ASSESSMENT ROLLS-SALARIES                          3,000.00
  14. HEALY MITCHELL JAIL-PART TIME CORRECTIONAL                                                676.00
  15. HEUERMAN CORY SHERIFF-TRAINING & UNIFORMS                                             947.00
  16. HICKOX JOHN COURT-ATTY FEES FOR INDIGENTS                                           731.25
  17. IDOA TREASURER SHERIFF-INCIDENTAL EXPENSES                                                                30.00


  1. INDOFF TREASURER, STATE’S ATTY, CIRCUIT CLERK,                          963.79


  1. JACOBI JAMES CORONER-AUTOSPY                                                                       3,455.00
  2. KOESTER ANDREW STATE’S ATTY-SUPPLIES                                                                 70.82
  3. LEE’S PC DEPOT CORONER-SUPPLIES                                                                       45.00
  4. LEWIS ELAM SHERIFF-OVERTIME & UNIFORMS                                            495.90
  5. LINDA’S CLEANING HWY-CLEANING                                                                                               65.00
  6. LOGAN KEVIN REVIEWING ASSESSMENT ROLLS-SALARIES                          3000.00
  8. MAIL SERVICES S OF A-POSTAGE & COMPUTER                                                 1218.64
  9. MEYER JOSEPH CLERK-RECORDS BOOKS                                                                                125.00
  10. MILLER OFFICE EQUIPMENT STATE’S ATTY-EQUIPMENT                                                          722.85
  11. MILNER CHAD                                   SHERIFF-TRANSPORTING PRISONERS & OVERTIME          762.94
  12. MUNICIPAL UTILITIES PROBATION, JAIL, CH & HWY-UTILITIES                                  1145.08
  13. PERRY’S SMALL ENGINE CH-EQUIPMENT MAINT.                                                                               62.11
  14. PHILLIPS KAREN CLERICAL-OVERTIME & PHONE                                                  785.35
  15. PHILLIPS RAYMOND SHERIFF-OVERTIME & ILEAS                                                        1084.25
  16. POWLESS JOEL STATE’S ATTY-PHONE                                                                     50.00
  17. QUILL EDSA-SUPPLIES                                                                                 144.99
  18. RAY O’HERRON JAIL-HOUSING OF ADULTS                                                           455.31
  19. ROBBINS SCHWARTZ MISC. & CONT                                                                                   1440.95
  20. SEARS JAIL-PURCHASE OF EQUIPMENT                                                               217.84
  21. SOUTHEASTERN IL COUNTY MENTAL HEALTH PROGRAM                                     21,500.00
  22. TECHNOLOGY MANAGEMENT JAIL-TELEPHONE                                                                               483.60
  23. THOMSON REUTERS STATE’S ATTY-BOOKS                                                                     329.60
  24. UNITED STATES POSTAL S OF A-POSTAGE                                                                              1480.75
  25. VERIZON JAIL-PHONE                                                                                        342.11
  26. WABASH JAIL, HWY &COURTHOUSE-PHONE                                           2366.74
  28. WELLS FARGO SHERIFF-SUPPLIES                                                                           124.53
  29. WEX PROBATION-TRAVEL                                                                      111.20
  31. WOOD STEPHAN SECURITY-BAILIFF                                                                            481.80
  32. WRIGHT AUTOMOTIVE SHERIFF-AUTO MAINT                                                                   25,609.00
  33. ZIMDARS COUNTY BUILDING REPAIRS                                                       782.20
  34. ZINKS PROBATION INCIDENTAL EXPENSE                                           6.28

TOTAL                                           213,610.83  



  1. ADP PAYROLL FEES                                                                    222.05
  2. AMERENCIPS HWY, COURTHOUSE & JAIL-UTITLIES                       1796.04
  3. BRENDA BRITTON CLERK-MISC.                                                                      130.72
  4. BROWN’S DRUG STORE JAIL-MEDICAL SUPPLIES                                                                54.83
  5. CIT COURTHOUSE-DEBT RETIREMENT                            175.76
  6. CITY OF FLORA EDSA-RENT                                                                         275.00
  7. COMPASS WEB MISC. & CONTINGENCIES                                             1122.99
  8. CRYSTAL BALLARD CIRCUIT CLERK-MISC                                                      107.00
  9. DBS DISPOSAL JAIL & COURTHOUSE-UTILITIES                                  120.00
  10. DEVENT S OF A- COMPUTER TAX SERVICES                            19076.13
  11. EFFINGHAM TELCOM SOLUTIONS JAIL-TELEPHONE                                                               103.00
  12. ELECTION SYSTEMS & SOFTWARE ELECTION-COMPUTER SERVICES                               10,087.50
  13. FLORA BATTERY & ALTERNATOR SHERIFF-AUTO MAINT                                                   123.00
  14. FRANKLIN COUNTY DETENTION HOUSING OF JUVENILES                                                               6664.83
  15. GOODIN ASSOCIATES CIRCUIT CLERK-MISC.                                                     329.15
  17. HEYL ROYSTER MISC. & CONT.                                                                  1622.50
  18. IACO CLERK-MISC.                                                                      210.00
  19. INDOFF JAIL & COURTHOUSE-SUPPLIES                                 262.95
  21. KNAPP OIL SHERIFF-AUTO MAINT                                                   1511.03
  22. LEXIS NEXIS STATE’S ATTY-DUES                                                         139.00
  23. MIDWEST OFFICE PROBATION-INCIDENTAL EXPENSES                        114.54
  24. MILLER OFFICE PROVATION-INCIDENTAL EXPENSES                       294.86
  25. SALT & STRINGS JAIL-DIET AND CARE OF PRISONERS                         1484.65
  26. STACEY ALLEN CLERK-MISC.                                                                      37.23
  27. TAR EXCAVATING SHERIFF-INCIDENTAL EXPENSES                                                5214.10
  28. UNITED COUNTIES COUNCIL ADMIN-DUES                                                                    150.00
  29. WELLS FARGO SHERIFF-STATIONERY OF SUPPLIES                          124.00
  30. WES MILLER CORONER-MILEAGES                                                     73.83
  31. WM. ROBIN TODD CIRCUIT CLERK-SUPPLIES                                              177.47
  32. YOUNG’S PIT STOP SHERIFF-AUTO MAINT                                                   47.00

TOTAL                                   $56,181.66











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