The February 9, 2016 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Nyers
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Brad Harris, , Janice Brooks, Jeremy Wildbur, John Weidner, John Bayler, Dave Johnson, Mike Rinehart, Mary McCollough, Barb McGrew
Absent: Bryan Knapp, Chris Rineahrt, Joe Goodman
Chairman Whitehead acknowledged guests and there were no agenda changes.
Motion by Brad Harris, seconded by Mary McCollough, to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by Dave Johnson, seconded by Barb McGrew, to approve the County Board minutes of January 12, 2016. Motion Carried, Voice Action.
Motion by Mike Spitzner, seconded by John Weidner, to approve the action of the Claims Committee. Motion Carried. 10 YES 1 NO (Mike Rinehart)
Jennifer Brown, 911 Coordinator, presented the 911 Report in written form. Brown additionally reported that recent legislation will not allow 911 to address/ fix signage.
Chairman Whitehead referred funding options for this to the Executive Finance Committee.
Jennifer Moore, CEFS, presented reports on CEFS. Moore provided information on drivers, routes, and scheduling for CEFS even some same day service.
Ryan Hawkins, Kemper CPA, presented the FY2015 Audits/Financial Statements. Regarding the Circuit Clerk Audit, there were no findings, no issues.
Hawkins reported that the County operates on a modified cash basis. There were no issues and Hawkins is able to offer an unmodified opinion.
Motion by John Bayler, seconded by Jeremy Wildbur, to approve the FY 2015 Audit. Motion Carried. Voice Action.
Alen Snedeker and Kevin Kern, HOPE Trust has approx… ½ million in net reserves and have never haS over a single digit increase on premiums.
Snedeker presented a dividend check in the amount of $5,545.33 to Clay County ( To be deposited back in the County Corp health insurance line items.)
Additionally, Snedeker reported no increase in the Standard life insurance premium, actually receiving a rate freeze until May 2018.
Jeff Workman, Clay County Health Department, presented the Board of Health Bulletin in written form. Workman reported that the Clay County Board of Health voted to enter into an agreement with ECHD. (Workman noted each department will need to add each other as additional insured.) Workman noted that the agreement between the two health departments will be effective March 1, 2016 and is initially set as a one year agreement. Workman will spend 40% of his time in administrative duties in Effingham, with both departments involved in staff sharing arrangements. Workman was questioned regarding whether board approval was needed. Workman informed that Board of Health have separate statutory power and allows them to act on their own. States Attorney Tungate has reviewed the agreement.
Sheriff Andy Myers presented the Sheriff’s Activity Report in written form. Myers reported he is working with IPMG for a grant for up to $4000.00 for in car cameras (50% of costs). Myers also reported he is working on a press release regarding an attempted jail escape, noting the prisoner was taken back into custody.
On a side note, Chairman Whitehead ask Sheriff Myers and Finance Committee Chairman Chris Rinehart to look into a sound system for use during Board Meetings.
Treasurer Jana Tolliver presented her financial reports in written form; all accounts in good standing. Additionally, Tolliver reported she had received State Reimbursements for the States Attorney, Public Defender, Supervisor of Assessment, and Probation.
Motion by Jeremy Wildbur, seconded by Brad Harris, to accept the low bids of $43,348.00 from Charles H. Carter & Sons, Inc. from Fairfield, IL; and $4,785.00 from Smith Custom Services, Xenia, IL for furnishing aggregates needed by the County for the 2016 Motor Fuel Tax Maintenance Program. Motion Carried. Voice Action.
Motion by Brad Harris, seconded by Mike Spitzner, to approve the low bidder, Depew & Owen Builders, Inc. from Centralia, IL for the bid amount of $383,188.00, for replacement of the Rice Bridge on Selenium Road, Pixley Township, Sec. 14-09123-00-BR. Motion Carried. Voice Action.
Motion by John Bayler, seconded by Dave Johnson, to approve the Resolution Requesting Consent of the Department of Transportation to the reappointment of the Incumbent, Michael R. Quandt, as County Engineer. Motion Carried. Voice Action.
Illinois Department Resolution Requesting Consent of the
Of Transportation Department of Transportation to the
Reappointment of the Incumbent as County
WHEREAS, a Vacancy exists (will exist) on 6/1/2016, in the office of County Engineer in Clay County,
Illinois due to the expiration of the six-year term of the incumbent County Engineer
Michael R. Quandt, and
WHEREAS, in accordance with 605 ILCS 5/5-201, the County Board must request and receive the consent of the Department of Transportation before the reappointment of the incumbent can be made:
THEREFORE, BE IT RESOLVED, that the County Board of Clay County does hereby request the consent of the Department of Transportation to the reappointment of Michael R. Quandt as County Engineer, and
BE IT FURTHER RESOLVED that the clerk hereby directed to transmit two (2) certified originals of this resolution to the Department of Transportation, through its Regional Engineer’s office at Effingham, Illinois.
STATE OF ILLINOIS
COUNTY OF CLAY
I, Brenda Britton, County Clerk in and for said County, in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be true, perfect and complete copy of a resolution adopted by the Clay County Board at its regular meeting held at Louisville on 2/9/2016.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of the County at my office in Louisville in said County this 9th day of February 2016.
S/ Brenda Britton
County Engineer Mike Quandt presented the Highway Department Report in written form.
Mike Hobbs, Clay County Hospital, CFO, presented information regarding Huron Strategy Consulting. Huron Consulting is available to present information to help the Board think about what options and direction they wish for Clay County Hospital. The cost would be $5000 for an initial presentation, plus expenses with SSM splitting the cost.
Motion by Jeremy Wildbur, seconded by Brad Harris, to contract with Huron Strategy Consulting to provide a step one presentation to help give direction to the Clay County Board. ($5000 plus expenses to be split with SSM.) Motion Carried.
Motion by John Bayler, seconded by Dave Johnson, to approve issuing a letter of Financial Attestation for the Clay City Clinic. Motion Carried. Voice Action
February 11, 2016
Center of Medicare and Medicaid Services
In re: Clay County Hospital Clay City Clinic
Dear Sir or Madam:
At the direction of the Clay County Hospital administrative staff, and per a grant application made by Clay County Hospital for qualifying its Clay City Clinic, please fins enclosed the following statement for financial liability of the County as to Clay County Hospital.
Clay County Hospital is an organization under the auspices of the County of Clay, State of Illinois, and a governmental entity. The County of Clay is the financially responsible entity.
This letter has been authorized to be sent at a duly convened and carried out meeting of the Clay County Board on the 9th day of February, 2016.
S/ Ted Whitehead
Ted Whitehead, Chairman
Board of Clay County, Illinois
S/ Brenda Britton
Brenda Britton, Clay County Clerk
Motion by John Bayler, seconded by Dave Johnson, to approve the FY2017 Operating Budget for Clay County Hospital. The Hospital is anticipating a breakeven year. Motion Carried. 7 Yes, 2 No (J.Weidner, M. Rinehart), 2 Abstain (J.Wildbur, B.Harris)
Motion by Brad Harris, seconded by Mike Spitzner, to approve the Medical Staff Credentialing. Motion Carried. Voice Action.
Witold Szyfer, MD Hospitalist
Angela Casolari, NP Provisional Specified Professional Affiliate
Valerie Lybarger, NP Provisional Specified Professional Affiliate
Muralidhar Kondapaneni, MD Provisional Courtesy Pulmonology
Willett Pang, MD Provisional Courtesy Radiology
Stephen Stone, MD Provisional Courtesy Dermatology
Michael Schifano, MD Courtesy OB/GYN
Elisabeth Beyer- Nolen, MD Courtesy OB/GYN
Douglas Combs, MD Courtesy OB/GYN
Michael Covlin, MD Courtesy OB/GYN
Robin Bierman, MD Courtesy Radiology
Catherine Barteau, MD Courtesy Radiology
Motion by Dave Johnson, seconded by Jeremy Wildbur, to go into closed session for the following purposes: (1) The appointment, employment, compensation, discipline, performance or dismissal of specific employee of the public body (5ILCS 120/2 (c) (1);
(8) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, with the basis for such finding being (5ILCS 120/2 (c ) (11); Time 7:20p.m. Motion Carried. Voice Action.
Motion by Jeremy Wildbur, seconded by Mary McCollogh to return to open session. Time 7:30 p.m. Motion Carried. Voice Action.
No action was taken upon return to open session informational purposes only.
In the absence of Clay County Hospital President Amanda Basso, Mike Hobbs, CFO, presented the Hospital Report in g written form.
Chairman Whitehead ask for interest in electronic tablets or devises for board members/meetings. Whitehead ask the Executive Finance Committee to look into tablets/ notebooks, as well as, a speaker system for board meetings.
Motion by Brad Harris, seconded by Jeremy Wildbur, to adjourn. Time: 7:35 p.m. Motion Carried. Voice Action
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
1 ACE HARDWARE SHERIFF- AUTO MAINT 15.00
2 ADP MISC & CONTINGENCIES 696.00
3 AMEREN CIPS JAIL, HWY, PROB, CH-UTILITIES 384.35
4 ATLANTIC WALL BLANKS SHERIFF- TRAINING 296.78
5 AYERS, JAMIE JAIL- PHONE, SHERIFF-OVERTIME 571.00
6 BALLARD, CRYSTAL CIRCUIT CLK- MISC, OPERATION OF JUDGES OFFICE 734.86
7 BARBEE, DARREN JAIL- OVERTIME, TRAINING 505.65
8 BARBER, STEPHEN D.M.D JAIL- MEDICAL SERVICES 532.00
9 BIBBERO SYSTEMS PROBATION- INCIDENTAL EXPENS 72.28
10 BLAIRS SLAUGHTERING SHERIFF- INCIDENTAL EXPENS 347.60
11 BRITTON, BRENDA COUNTY BOARD SEC FEE, CO CLK- OFFICE EQUIP 555.64
12 BYERS. SAM SHERIFF- INCIDENTAL EXPENS 3650.00
13 BYRD, ASHTON JAIL –PHONE, SHERIFF- OVERTIME 234.70
14 CARTRIGHT, ADAM JAIL- PHONE, SHERIFF- OVERTIME, TRANSPORTING PRISONERS 493.78
15 CELLULARONE ESDA- PHONE 41.35
16 CIC MICRO- SUPPLIES 40.00
17 CIT CH- RECORDS 87.88
18 CITY OF FLORA ESDA- RENT 275.00
19 CLAY CO ADVOCATE PRESS ELECTION- PUBLICATION 55.00
20 CLAY CO CONSERVATION PROG CLAY CO SOIL CONSERVATION 4500.00
21 CLAY COUNTY HEALTH DEPART JAIL- MEDICAL SERVICES, MISC & CONTIGENCIES 133.04
22 CLAY COU HOSPITAL MISC & CONTIGENCIES 76.00
23 CLAY TITLE SERVICES SHERIFF- INCIDENTAL EXPENSE 75.00
24 CLERKS OF THE CIRCUIT CLERK COURTS- DUES 25.00
25 CLAY COUNTY REPUBLICAN ELECTION- PUBLICATION, CO CLK- SUPPLIES 202.10
26 COMPASS WEB TREASURER- MISC 50.00
27 COUNTY BOARD MEMBERS COUNTY BOARD-EXPENSE 1914.01
28 DUNIGAN, DAVETTA BAILIFFS 615.15
29 DUNIGAN, LOREN BAILIFFS 584.00
30 EFFINGHAM TELCOM JAIL- PHONE 333.66
31 FANCHER, PHILLIP COURTHOUSE SECURITY-BAILIFF 817.60
32 FELDHAKE, MARK JAIL- PHONE, SHERIFF- OVERTIME 1269.45
33 FLORA PRINTING COMPANY SHERIFF- AUTO MAINT 110.00
34 FRANK & BRIGHT FUN HOME CORONER- OFFICE EQUIP EXPENS 100.00
35 FRANKLIN CO JUVENILE JAIL- HOUSING JUVENILES 2238.68
36 FRITSCHLE, LOGAN JAIL- OVERTIME 682.83
37 GFI DIGITAL CH- RECORDS 37.13
38 GOODIN ASSOCIATES CIRCUIT CLK- SUPPLIES 213.38
39 GREENWOOD, PAT JAIL- PHONE, OVERTIME 311.96
40 GROSS, WILLIAM COURTHOUSE- BAILIFF, JAIL- OVERTIME 957.84
41 GROVES, TONY JAIL- OVERTIME 52.02
42 HARGIS GLASS PLUS SHERIFF- AUTO MAINT 50.00
43 HEUERMAN, CORY JAIL-PHONE, SHERIFF- OVERTIME 194.56
44 HOMEFIELD ENERGY JAIL, CH, HWY- UTILITIES 784.52
45 IL CORONER’S ASSOCIATION CORONER-EDUCATION 200.00
46 IL SHERIFF’S ASSOCIATION SHERIFF- INCIDENTAL EXPENS 587.00
47 LEIB, CURTIS PROBATION- TRAVEL 25.35
48 LEWIS, ELAM JAIL- PHONE, SHERIFF- OVERTIME 356.48
49 LEXIS NEXIS STATES ATTY- DUES 250.00
50 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
51 LOUISVILLE POSTMASTER JURY & TRASURER POSTAGE 1225.00
52 MICROTEK DOCUMENT SYSTEMS MICRO- LEASE OF EQUIPMENT 304.20
53 MILLER, WES CORONER- TRAVEL & SUPPLIES 112.95
54 MILNER, CHAD JAIL-PHONE 40.00
55 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 1997.16
56 MURBARGER, DALE VIOLENT CRIME VICTIM ASSISTANCE ACT 4475.00
57 MYERS, ANDY JAIL- PHONE, TRANSPORTING PRISONERS 96.75
58 OWEN’S AUTOMOTIVE SERVICES SHERIFF- SUTO MAINT 131.19
59 PHILLIPS, RAY JAIL-PHONE, SHERIFF-OVERTIME, BAILIFFS 749.55
60 PRYOR, JADE CSR, RPR STATES ATTORNEY- TRANSCRIPT FEES 8.00
61 QUILL ELECTION, COUNTY CLERK AND COURTHOUSE- SUPPLIES 431.03
62 RICHLAND COUNTY SHERIFF JAIL- HOUSING ADULTS 588.00
63 RICOH SHERIFF- SUPPLIES 125.00
64 RKDIXON CH RECORDS- DEBT RETIREMENT 131.28
65 ROANOKE STAMP& SEAL CO. TREASURER- SUPPLIES 38.00
66 SACHAU, VICKIE PROBATION- INCIDENTAL EXPENS 7.47
67 SAVMOR PHARMACY JAIL- MEDICAL SERVICES 599.69
68 SIMS, LORI C.S.R. STATES ATTORNEY- TRANSCRIPT FEES 108.00
69 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 1515.43
70 SPITZNER, STEVEN JAIL PHONE, SHERIFF- TRANSPORTING PRISONERS 90.98
71 ST CLAIR CO CORRECTIONS SHERIFF- INCIDENTAL EXPENS 10.00
72 ST CLAIR CO SHERIFF OFFICE JAIL-TRAINING 25.00
73 STATE TREASURER- IL COURTS PRORATION OF JUDGES SALARY 532.54
74 STURM, ROBERT JAIL- OVERTIME 230.86
75 TUNGATE, MARK COURTS- INDIGENTS ATTORNEY FEES 637.50
76 TUNGATE, SHERRI STATES ATTORNEY- TRAINING AND DUES 1097.60
77 VERIZON JAIL- TELEPHONE 342.15
78 WALMART PROB- INCIDENTAL EXPENS, JAIL DIET & CARE FOR PRISONERS 1229.60
SUPPLIES, MEDICAL SERVICES, SHERIFF- AUTO MAINT
79 WOOD, STEVE COURTHOUSE SECURITY-BAILIFF 350.40
80 WTCI CH, JAIL, HWY-PHONES 2277.04
81 YOUNG, RONALD COURTS- INDIGENTS ATTORNEY FEES 831.25
82 ZINKS BUILDING CENTER JAIL- SUPPLIES 9.28
TOTAL PAID CLAIMS $47,748.53
1 BYERS PRINTING COMPANY COURTHOUSE RECORDS 170.86
2 COMMUNICATION REVOLVING FUND JAIL- PHONE 498.55
3 CREATIVE PRODUCT SOURCING- DARE SHERIFF- INCIDENTAL EXPENS 206.01
4 DAWKINS AUTO SALES SHERIFF- AUTO MAINT 40.00
5 DBS DISPOSAL JAIL, HWY & CH- UTILITIES 120.00
6 DEVNET S OF A- COMPUTER TAX SERVICES 265.00
7 DUSTY’S TIRE SHERIFF- AUTO MAINT 656.00
8 EFFINGHAM TELEOM SOLUTIONS JAIL- PHONE 103.00
9 FLORA PRINTING COMPANY PROBATION- INCIDENTAL EXPENS 137.12
10 HEAVEN’S MIST BOTTLED WATER CH – SUPPLIES 65.00
11 INDOFF JAIL, TREASURER, S OF A 669.99
12 KEMPER CPS GROUP AUDIT 9450.00
13 KIEFER LANDSCAPING REPAIRS TO COUNTY BUILDINGS 231.34
14 LORENZ SUPPLY CO CH- SUPPLIES 65.65
15 LOUISVILLE AUTO PARTS SHERIFF- AUTO MAINT 23.56
16 PROFESSIONAL ID CARDS SHERIFF- SUPPLIES 25.85
17 YOUNG’S PIT STOP PLUS SHERIFF- AUTO MAINT 114.00
18 ZINK BUILDING CENTER PROB- INCIDENTAL EXPENS 12.78
TOTAL $ 12,854.71