The March 8, 2016 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Ted Whitehead, Chairman, Brad Harris, Joe Goodman, Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart, John Bayler, Dave Johnson, Mike Rinehart, Mary McCollough, Barb McGrew
Absent: Bryan Knapp, Mike Spitzner
Chairman Whitehead acknowledged guests and there were no agenda changes.
Motion by Brad Harris, seconded by Jeremy WIldbur, to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by Janice Brooks, seconded by John Weidner, to approve the County Board minutes of February 9, 2016. Motion Carried, Voice Action.
Claims Committee Chairman Janice Brooks noted questions still remain regarding how the Claims Committee reviews/votes on paid and unpaid claims for the several different county entities. Discussion ensued between board members, particularly regarding Hospital Paid and Unpaid claims. The issue will be listed as a line item for the April agenda.
Motion by Dave Johnson, seconded by John Weidner, to approve the action of the Claims Committee. Motion Carried. 10 YES 1 NO 1 ABSTAIN
Jeff Workman, Clay County Health Department, presented the Board of Health Bulletin in written form.
Sheriff Andy Myers introduced two of his Correction Officer: Logan Fritschle and Darren Barbee. Both officers have recently graduated from St. Clair Correction Academy, both garnering several awards and honors.
Sheriff Myers presented the Sheriff’s Activity Report in written form.
Board Members briefly discussed issues with the main interior support beam and several floor joists as the Probation Building.
Motion by Chris Rinehart, seconded by Brad Harris, to approve repairs to the Probation Department main support beams/ floor joists, estimated cost $6,000.00. (To be paid from E7, Repairs to County Buildings.) Motion Carried.
County Treasurer Jana Tolliver presented the Financial Reports in written form. Tolliver noted that the Work Comp Fund is not in good standing and will request a funds transfer at the April Meeting.
Motion by Brad Harris, seconded by Barb McGrew to approve Bridge Aid Petition 16(11-1) in Stanford Township. Motion Carried. Voice Action.
Motion by John Bayler, seconded by Janice Brooks to approve the Road Use Agreement between the County and Energy Transfer Crude Oil Company, LLC. Motion Carried. Voice Action
Motion by Jeremy Wildbur, seconded by Mary McCollough, to approve the Resolution Reappointing County Engineer Michael R. Quandt, P.E., for another 6 year term. Motion Carried. Voice Action.
County Engineer Mike Quandt presented the Highway Report in written form. Additionally, Quandt noted his department will be advertising for a Maintenance Employee position.
Motion by Joe Goodman, seconded by Janice Brooks, to go to closed session for the following purpose: (5) the setting of a price for sale or lease of property owned by the public body (5 ILCS 120/2 (c) (6); Time 6:35 P.M. Motion Carried. Voice Action.
Motion by Janice Brooks, seconded by Mary McCollough to return to open session. Time 7:00 P.M. Motion Carried. Voice Action.
Chairman Whitehead noted that the Executive Session was for informational purposes, no action will be taken.
Motion by Janice Brooks, seconded by Mary McCollough, to approve adding Tyler Trinkle to safety Deposit Box Access for CCH. Motion Carried. Voice Action.
Motion by Barb McGrew, seconded by Jeremy Wildbur to approve to authorize Marissa Barker to obtain ACH Login for payroll accounts for CCH. Motion Carried. Voice Action.
Motion by John Bayler, seconded by Dave Johnson to approve the Clay County Hospital Capital Budget FY 2017. Motion Carried. 9 YES, 2 NO, 1 ABSTAIN
Motion by John Bayler, seconded by Brad Harris, to go to closed session for the following purpose: (8) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, with the basis for such finding being (5ILCS 120/2 (c) (11); Time 7:05p.m. Motion Carried. Voice Action.
Motion by Janice Brooks, seconded by Brad Harris, to return to open session. Time 7:15 p.m. Motion Carried. Voice Action.
No action taken upon return to open session.
Motion by Barb McGrew, seconded by Jeremy Wildbur, to authorize Amanda Basso , CCH President, sign document for insurance issue. Motion Carried.
CCH President Amanda Basso presented the Hospital Report in written form.
Board Member Mike Rinehart questioned Basso regarding issues with 2015 W2’s. Basso reported ADP conversion errors led to incorrect W2’s and they will seek retribution from ADP for additional filing expenses for employees.
Motion by Mike Rinehart, seconded by Joe Goodman, to approve the FY 2016, 2017, 2018 Audit Proposal from Kemper CPA. Motion Carried.
Motion by Chris Rinehart, seconded by Mike Rinehart, to ratify the Chairman’s appointment of Laren Erwin to the North Clay FPD. Term ending May 2019. Motion Carried. Voice Action
Motion by Dave Johnson, seconded by Joe Goodman, to ratify the Chairman’s appointment of Robert Briscoe to the Harter- Stanford FPD. Term ending May 2019. Motion Carried. Voice Action.
Motion by Brad Harris, seconded by Jeremy Wildbur, to ratify the Chairman’s appointment of Robert Simpson to the Clay City FPD. Term ending May 2019. Motion Carried. Voice Action.
Motion by Mike Rinehart, seconded by Barb McGrew, to ratify the Chairman’s appointment of Kevin Henry to the Clay City FPD. Term ending May 2019. Motion Carried. Voice Action.
Finance Committee Chairman Chris Rinehart reported the committee was not recommending the purchase of electronic devices for board members- cost prohibitive.
Motion by Jeremy Wildbur, seconded by John Weidner, to adjourn. Time: 7:25 p.m. Motion Carried. Voice Action
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
1 ACT TIRE & AUTO SHERIFF- AUTO MAINT 42.00
2 ADP MISC & CONTINGENCIES 463.60
3 AIT LABOR CORONER- TOXICOLOGY 500.00
4 AMEREN CIPS JAIL, HWY, PROB, CH-UTILITIES 527.53
5 AMERICAN STAMP & MARKING TREASURER- SUPPLIES 125.13
6 AYERS, JAMIE JAIL- PHONE, SHERIFF- UNIFORMS, INCIDENTAL EXPENS 212.23
7 BARBEE, DARREN JAIL- OVERTIME, TRAINING 927.94
8 BRITTON, BRENDA COUNTY BOARD SEC FEE 65.00
9 BYRD, ASHTON JAIL –PHONE 40.00
10 CARTRIGHT, ADAM JAIL- PHONE, SHERIFF- OVERTIME 250.24
11 CASEY’S GENERAL STORE PROB- INCIDENTAL EXPENS 38.22
12 CHET’S ELECTRIC REPAIRS TO CO. BUILDING 250.00
13 CIT CH- RECORDS 87.88
14 CITY OF FLORA ESDA- RENT 275.00
15 CLAY CO ADVOCATE PRESS ELECTION- PUBLICATION 208.00
16 CLAY COUNTY HEALTH DEPART JAIL- MEDICAL SERVICES 109.37
17 CLAY COUNTY REPUBLICAN COURTS- JURY SUPPLIES, MISC EXPENS FOR INDIGENTS 176.80
18 COLLINS, MARY BETH WELCH COURTS- FEES FOR INDIGENTS 1617.36
19 COMPASS WEB S OF A- COMPUTER TAX SERVICES, CH- EQUIP MAINT 100.00
20 CONKLIN, TERA PROB- TRAVEL 133.50
21 COUNTY BOARD MEMBERS COUNTY BOARD-EXPENSE 1368.90
22 DIVISION OF MOTORIST SERVICES STATES ATTORNEY- TRANSCRIPT FEES 10.00
23 ELECTION SYSTERMS & SOFTWARE ELECTION- COMPUTER SERVICES 6879.50
24 ELLIOTT, CHRIS PUBLIC DEFENDER- OTHER EXPENS 119.00
25 FANCHER, PHILLIP COURTHOUSE SECURITY-BAILIFF 817.60
26 FASTENAL JAIL- SUPPLIES 56.88
27 FELDHAKE, MARK JAIL- PHONE 40.00
28 FRANK & BRIGHT FUN HOME CORONER- OFFICE EQUIP EXPENS 100.00
29 FRANKLIN CO JUVENILE JAIL- HOUSING JUVENILES 1925.04
30 FRITSCHLE, LOGAN JAIL- OVERTIME 1213.92
31 GFI DIGITAL CH- RECORDS 49.37
32 GOODIN ASSOCIATES CIRCUIT CLK- SUPPLIES 2000.00
33 GREENWOOD, PAT JAIL- PHONE, OVERTIME 350.80
34 GROSS, WILLIAM COURTHOUSE- BAILIFF, JAIL- OVERTIME 1845.76
35 HARR’S ACE HARDWARE REPAIRS TO CO BUILDING 471.14
36 HEAVEN’S MIST WATER PROB- INCIDENTAL EXPENS 56.70
37 HEUERMAN, CORY JAIL-PHONE 40.00
38 HOLKY’S PLUMBING REPAIRS TO CO BUILDING 512.41
39 HOMEFIELD ENERGY JAIL, CH, HWY- UTILITIES 907.58
40 INDOFF STATES ATTORNEY- SUPPLIES 78.18
41 IPAI S OF A- TRAINING 380.00
42 JACOBI, JAMES, M.D. CORONER- AUTOPSY 1810.00
43 LEWIS, ELAM JAIL- PHONE, SHERIFF- OVERTIME, CH- SPPLIES 593.83
44 LEXIS NEXIS STATES ATTY- DUES 250.00
45 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
46 LOUISVILLE POSTMASTER JURY, CIRCUIT CLK, SHERIFF, PROB, CO. CLK- POSTAGE 1982.35
47 MCLEAN IMPLEMENT CH- EQUIPMENT MAINT 1318.50
48 MEAGER SIGN & GRAPHICS SHERIFF- AUTO MAINT 390.00
49 MIKE’S FOOD MARKET JAIL- DIET & CARE FOR PRISONERS 1693.99
50 MILLER, WES CORONER- TRAVEL & EDUCATION 178.13
51 MILNER, CHAD JAIL-PHONE 40.00
52 MPH INDUSTRIES, INC SHERIFF- PURCHASE EQUIP 350.00
53 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 2472.63
54 MYERS, ANDY JAIL- PHONE 40.00
55 PHILLIPS, RAY JAIL-PHONE, SHERIFF-OVERTIME, BAILIFFS 491.60
56 PHILLIPS, JOEL J.C. COURTS- ATTORNEY FEES FOR INDIGENTS 50.00
57 QUILL ELECTION, COUNTY CLERK AND COURTHOUSE- SUPPLIES 180.48
58 RICOH SHERIFF- SUPPLIES 125.00
59 RKDIXON CH RECORDS- DEBT RETIREMENT 131.28
60 ROE# 12 ROE#12 SHARE 7986.82
61 SALEM POLICE DEPARTMENT SHERIFF- INCIDENTAL EXPENS 100.00
62 SAVMOR PHARMACY JAIL- MEDICAL SERVICES 145.74
63 SECRETARY OF STATE SHERIFF- AUTO MAINT 95.00
64 SIMS, LORI C.S.R. STATES ATTORNEY- TRANSCRIPT FEES, EXPENS FOR INDIGENTS 312.50
65 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 1926.50
66 SPITZNER, STEVEN JAIL PHONE 40.00
67 ST CLAIR CO CORRECTIONS SHERIFF- INCIDENTAL EXPENS 10.00
68 TASER INTERNATIONAL COURT SECURITY& JAIL- PURCHASE EQUIP 2509.78
69 THOMSON REUTERS STATES ATTORNEY- DUES 144.50
70 TOLLIVER, JANA TREASURER- MISC 42.70
71 TUNGATE, SHERRI STATES ATTORNEY- SUPPLIES 82.87
72 VERIZON JAIL- TELEPHONE 342.15
73 WALMART PROB- INCIDENTAL EXPENS, JAIL DIET & CARE FOR PRISONERS 1254.37
SUPPLIES, MEDICAL SERVICES, SHERIFF- AUTO MAINT
74 WEIDNER, KRISTA PROB- TRAVEL 57.23
75 WEX PROB- TRAVEL 70.09
76 WOOD, STEVE COURTHOUSE SECURITY-BAILIFF 350.40
77 WRIGHT AUTOMOTIVE SHERIFF- PURCHASE VEHICLE 65700.00
78 WTCI CH, JAIL, HWY-PHONES 2579.18
79 ZINKS BUILDING CENTER JAIL- SUPPLIES 198.98
TOTAL PAID CLAIMS $121,484.18
1 CLAY COUNTY HOSPITAL PROB- INCIDENTAL EXPE 14.66
2 COMMUNICATION REVOLVING FUND JAIL- PHONE 498.55
3 COMPASS WEB COMPUTER SERVICES 50.00
4 DBS DISPOSAL JAIL, HWY & CH- UTILITIES 120.00
5 DUSTY’S TIRE SHERIFF- AUTO MAINT 1086.19
6 FLORA PRINTING COMPANY PROBATION- INCIDENTAL EXPENS 173.50
7 HEAVEN’S MIST BOTTLED WATER CH – SUPPLIES 97.50
8 HILLIARDS AUTO REPAIR SHERIFF- AUTO MAINT 569.86
9 INDOFF JAIL, TREASURER, S OF A 1131.55
10 LORENZ SUPPLY CO CH- SUPPLIES 70.90
11 MIDWEST OFFICE SUPPLY PROB- INCIDENTAL EXPENS 417.43
12 MILLER OFFICE EQUIPMENT STATES ATTORNEY- SUPPLIES 197.90
13 QUILL ELECTION- PRINTING& SUPPLIES 35.72
14 RAY O’ HERRON CO SHERIFF- PURCHASE EQUIP, OFFICE 2802.73
EQUIP, JAIL, BAILIFFS- PURCHASE EQUIP
15 ROBBINS SCHWARTZ NICHOLAS & LIFTON MISC & CONTIGENCIES 2463.85
16 YOUNG’S PIT STOP PLUS SHERIFF- AUTO MAINT 114.00
17 ZIMDARS A/C AND APPLIANCES REPAIRS TO COUNTY BUILDINGS 338.95