The October 13, 2015 meeting of the Honorable Clay County Board was called to order at 6:10 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart, Bryan Knapp, John Bayler, Davis Johnson, Mike Rinehart, Mary McCollough.
Chairman Whitehead acknowledged guests and there was one agenda change: Crystal Ballard will go before Claims Committee line item.
Motion by Brad Harris, seconded by Mike Spitzner, to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by John Weidner, seconded by Janice Brooks, to approve the County Board minutes of September 8, 2015. Motion Carried, Voice Action.
Circuit Clerk Crystal Ballard presented her monthly report in written form.
Additionally, Ballard reported that the Circuit Clerk’s Office and the State’s Attorney Office had entered into a contract with a debt collection company to collect $747,000 in outstanding debt. At this time they have collected $2000.00
Motion by Brad Harris, seconded by Joe Goodman, to approve the action of the Claims Committee. Motion Carried. 10 YES 1 NO (Mike Rinehart) 2 Abstain (J.Bayler, C. Rinehart)
The 911 Report was presented in written form.
The Board of Health Bulletin was presented in written form.
Sheriff Andy Myers presented the Sheriff’s Activity Report in written form.
Motion by Mike Rinehart, seconded by Chris Rinehart, to ratify the chairman’s appointment of Cecil Cochran to the Sheriff’s Merit Commission. Motion Carried. Voice Action.
Motion by Joe Goodman, seconded by Jeremy Wildbur, to go to closed session for the following purpose: (4) The purchase or lease of real property for the use of the public body (5ILCS 120/2 (c ) (5); Time: 6:25 Motion Carried, Voice Action
Motion by Brad Harris, seconded by Bryan Knapp, to return to open session. Time: 6:35 p.m. Motion Carried. Voice Action.
There was no action taken following return to open session.
Treasurer Jana Tolliver presented her Financial Reports in written form. Additionally, Tolliver reported that the 2nd Tax Distribution is complete. There has been no further news/ updates on State Reimbursements.
Motion by Mary McCollough, seconded by Joe Goodman, to approve the Local Agency Agreement (BLR 05310) with construction engineering between the State and County for the federal reimbursement of 80% of the FY 2016 bridge inspections costs, Section 14-00091-00-BI, and that the Chairman of the County Board be authorized to execute the agreement. Motion Carried. Voice Action.
Motion by Brad Harris, seconded by Jeremy Wildbur, that the Chairman of the County Board be authorized to execute the Local Agency Agreement (BLR 05323) with the State of Illinois, acting by and through its Department of Transportation, for the preliminary engineering costs for the Major Bridge project on the Sailor Springs Road (C.H.3), Str #013-3008, Sec. 14-00090-00-BR. Motion Carried. Voice Action.
Motion by Janice Brooks, seconded by Bryan Knapp, that the Chairman of the County Board be authorized to execute all documents necessary to enter into an agreement with Rhutasel and Associaties, Inc. from Centralia, IL. for the performance of preliminary engineering services for the replacement of Major Bridge project on the Sailor Springs Road (C.H.3), Str #013-3008, Sec. 14-00090-00-BR, on an hourly basis for the Not- To- Exceed Fee of $473,500.00. Motion Carried. Voice Action.
County Engineer Mike Quandt presented the Engineer’s Report in written form.
Motion by Dave Johnson, seconded by Bryan Knapp, to approve the following health professionals. Motion Carried. Voice Action
Michael Walden, MD,DO Provisional Courtesy Radiology
Stephen Israel, MD Provisional Courtesy Emergency
Bruce Sobko, MD Provisional Courtesy Emergency
Steven Roodman, MD Courtesy Anesthesiology
Vincent Hsu, CRNA Courtesy Anesthesiology
David Blue, CRNA Courtesy Anesthesiology
Jeffrey Jenson, MD Courtesy Family Medicine
David Kowalski, MD Courtesy Family Medicine
Motion by Jeremy Wildbur, seconded by Mary McCollough, to approve the purchase of a Gastroscope for CCH from Olympus in the amount of $36730.75. Motion Carried.
CCH President Amanda Basso reported that Savmor Pharmacy is on target for building.
Basso also reported a change in the way medical bills are coded causing minimal issues.
Hospitalist Dr. Nygum is seeing patients at the clinic in his off time.
Chris Rinehart, Executive Finance Committee Chairman presented the FY 2016 Budget. Rinehart thanked Department Heads and noted a deficit budget.
Motion by John Bayler, seconded by Bryan Knapp to approve Compass Web Studio using the County’s Website for advertisement on Wabash Telephone Company Website. Motion Carried. Voice Action.
Motion by John Bayler, seconded by Joe Goodman, to approve the Resolution for Clay County Trustee regarding parcel 10-26-04-036. Motion Carried, Voice Action.
WHEREAS, pursuant to the authority of 35 ILCS 516/35 the County of Clay, as Trustee for the Taxing Districts, has undertaken a program to collect delinquent mobile home taxes;
WHEREAS, Pursuant to this program, the County of Clay, as Trustee for the Taxing Districts, has acquired an interest in the following described mobile home:
YR/SQ FT: 2001/2176
PERMANENT PARCEL NUMBER: 10-26-04-036
As described in certificates(s): NONE sold October 29, 2012
Commonly known as: 626 W 4TH ST
And it appearing to the Finance Committee that it would be to the best interest of the County to accept full payment of the delinquent taxes, penalties, interest, and cost from the owner of an interest in said property.
WHEREAS, Norma Dean Hawkins, has paid $2025.92 for the full amount of taxes involved and a request for surrender of the tax sale certificate has been presented to the Finance Committee at the same time it having been determined that the County shall receive $1,197.06 as a return for its certificate(s) of purchase. The County Clerk shall receive $60.00 for cancellation of Certificate(s) and to reimburse the revolving account the charges advanced from this account. The remainder is the amount due the Agent for his services.
THEREFORE, your Finance Committee recommends the adoption of the following resolution:
BE IT RESOLVED BY THE COUNTY BOARD OF CLAY COUNTY, ILLINOIS, that the Chairman of the Board of Clay County, Illinois, be authorized to execute the cancellation of the appropriate Certificate(s) of Purchase on the above described mobile home for the sum of $1,197.06 be paid to the Treasurer of Clay County Illinois, to be disbursed according to law. This resolution to be effective for sixty (60) days from this date and any transaction between the above parties not occurring within this period shall be null and void.
ADOPTED by roll call vote this 13th day of October, 2015.
S/Brenda Britton S/ Ted Whitehead
CLERK COUNTY BOARD CHAIRMAN
The ICRMT Property Casualty/ Work Comp Insurance Renewal was presented. This was referred to the Finance Committee for review and recommendation.
Motion by Brad Harris, seconded by Jeremy Wildbur, to ratify the Chairman’s appointment of Barb McGrew to County Board Member, District M. Motion Carried. Voice Action.
Motion by Mary McCollough, seconded by Mike Spitzner, to ratify the Chairman’s appointment of Janice Brooks as Chairman of the Claims Committee. Motion Carried. Voice Action.
Motion by Mike Spitzner, seconded by John Weidner, to ratify the Chairman’s appointment of Mary McCollough to the Claims Committee. Motion Carried. Voice Action
Motion by Brad Harris, seconded by John Weidner, to ratify the Chairman‘s appointment of Jeremy Wildbur as alternate to the Claims Committee. Motion Carried. Voice Action.
Motion by Brad Harris, seconded by Mary McCollough to ratify the Chairman’s appointment of Chris Rinehart to the Economic Development Committee. Motion Carried. Voice Action.
Motion by Brad Harris, seconded by Mike Spitzner to appointment Ted Whitehead to the Water Survey Committee. Motion Carried. Voice Action.
The ROE # 12 Report of Official Acts was presented and available for review in the County Clerk’s Office.
Motion by Joe Goodman, seconded by Dave Johnson to ratify the Chairman’s appointment of Bryan Knapp to the Road and Bridge Committee as Chairman. Motion Carried. Voice Action.
Motion by Mike Spitzner, seconded by Brad Harris to ratify the Chairman’s appointment of John Bayler to the Road and Bridge committee. Motion Carried. Voice Action.
Mayor Trevor Bissey, Clay City, and Dale Murbarger, Louisville, presented information on changes to the proposed Clay County Enterprise Zone. The City of Flora has agreed to accept the Villages of Louisville, Clay City and Xenia to the Enterprise Zone, with Keith Moran and Script working to tie everything together on one application.
Bissey reported that the fee for Moran to complete the work is $18,000. The Villages are working on the formula to apportion the payment, and not asking the County for funds at this time.
An “Enterprise Zone FAQ and Letter of Support Request” was distributed to board members.
Mayor Murbarger noted that Enterprise Zones open an avenue for investment and job opportunity. The group is working on a map to identify the area they want to include in the Enterprise Zone.
Board Member Mike Rinehart stressed the impact of getting letters of support to enhance Enterprise Zone State approval.
The Economic Development Committee will be meeting with representatives to discuss concerns for the proposed Enterprise Zone.
Mayor Bissey said they will be asking for a commitment from the County Board on what they can contribute.
Motion by Mike Spitzner, seconded by Bryan Knapp. To move forward with support of the Enterprise Zone process. Motion Carried. Voice Action.
County Clerk Brenda Britton presented a survey on Recording Fees for counties in Illinois. It was referred to the Finance Committee.
Motion by Bryan Knapp, seconded by John Weidner, to adjourn. Time: 7:30 p.m. Motion Carried, Voice Action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
ACT TIRE & AUTO SHERIFF- AUTO MAINT 10.00
ADVOCATE PRESS CO. CLK- SUPPLIES 43.93
ALLEN, STACEY ELECTION- OVERTIME 143.85
AMEREN CIPS JAIL, HWY, PROB, CH-UTILITIES 1165.09
AIT LABS CORONER- TOXICOLOGY 250.00
AMERICAN STAMP & MARKING TREASURER- SUPPLIES 189.17
AYERS, JAMIE JAIL- PHONE 40.00
BALLARD, CRYSTAL CIR CLK- MISC 329.6
BARBEE, DARREN JAIL- OVERTIME 24.48
BARBER, STEPHEN D.M.D JAIL- MEDICAL SERVICES 188.00
BG DISTRIBUTORS ELECTION- MISC 66
BISSEY, ASHLEY TREASURER- OVERTIME 20.00
BRIGHT, BARRY PUBLIC DEFENDER- ATTY FEES FOR INDIGENTS 614.06
BRITTON, BRENDA CO CLK- MISC, COUNTY BOARD SEC FEED 137.00
BUHRMANN, JULIE TREASURER- SUPPLIES, OERTIME 46.73
BYERS PRINTING COMPANY CO CLK- SUPPLIES 352.78
BYRD, ASHTON JAIL –PHONE 40.00
CARTRIGHT, ADAM SHERIFF OVERTIME, INCIDENTAL EXPENS, JAIL- PHONE 263.08
CELLULARONE ESDA- PHONE 41.21
CENTRAL CIGAR SHERIFF- INCIDENTAL EXPENS 57.00
CIC RECORDERS- MICRO, LEASE OF EQUIP 7580.00
CIT CH- RECORDS 87.88
CITY OF FLORA ESDA- RENT 275.00
CLAY COUNTY HEALTH DEPART JAIL- MEDICAL SERVICES 100.50
CLAY COUNTY HOSPITAL PROB- INCIDENTAL EXPENS 17.50
CLAY COUNTY REPUBLICAN COURTS- MISC EXPENS FOR INDIGENTS 41.40
COMMUNICATION REVOLVING JAIL- PHONE 498.55
COMPASS WEB S OF A- COMPUTER TAX SERVICE 650.00
COUNTY BOARD MEMBERS COUNTY BOARD-EXPENSE 2836.41
DAWKINS AUTO SALES SHERIFF- AUTO MAINT 435.00
DBS DISPOSAL JAIL & CH- UTILITIES 120.00
DUSTY’S TIRE SHERIFF- AUTO MAINT 69.70
EFFINGHAM TELCOM JAIL-PHONE 103.00
FANCHER, PHILLIP BAILIFFS 846.80
FELDHAKE, MARK JAIL- PHONE, SHERIFF- OVERTIME 1659.75
FE MORAN PUBLIC BUILDING & GROUNDS- PURCHASE OF EQUIP 324.00
FLORA BATTERY & ALTERNATOR JAIL- SUPPLIES 20.00
FOURTH JUDICIAL CIRCUIT JUVENILE PUBLIIC DEF- OTHER EXPENS 75.00
FRANK & BRIGHT FUN HOME CORONER- OFFICE EQUIP EXPENS 100.00
FRED PRYOR SEMINARS CO CLK- MISC 99.00
GFI DIGITAL CH RECORD- DEBT RETIRMENT 38.98
GREENWOOD, PAT JAIL- PHONE, JAIL- OVERTIME 97.74
GREENWOOD, TOM COURTHOUSE SECURITY-BAILIFF 467.20
GROSS, WILLIAM COURTHOUSE- BAILIFF, JAIL- OVERTIME 1433.88
GROVES, TONY JAIL- OVERTIME 64.13
HEUERMAN, CORY JAIL-PHONE, SHERIFF- OT, INCIDENTAL EXPENS 834.31
HICKOX, JOHN J ATTORNEY FEES FOR INDIGENTS 205.00
HOLIDAY INN EXPRESS JAIL- TRAINING 1604.25
HOLKY’S PLUMBING PUBLIC GROUNDS- PURCHASE OF EQUIPMENT 879.00
HOMEFIELD ENERGY JAIL, CH, PROB, HWY- UTILITIES 1259.50
HWY 50 REPAIR ESDA- AUTO MAINT 450.00
IACCR CO CLK- MISC 120.00
IL SHERIFFS ASSOCIATION SHERIFF- INCIDENTAL EXPENS, JAIL TRAINING 1010.00
IL STATE BAR ASSOCIATION PUBLIC DEFENDER- OTHER EXPENS 29.95
JAMES, JACOBI M.D. CORONER- AUTOSPY 1615.00
KIDS, COURTS, & SCHOOLS ST. ATTY TRAINING/SEMINARS, PUBLIC DEF OTHER EXPENS 110.00
LAMB, EDDIE ESDA- TRAINING 139.21
LEIB, CURTIS PROB- TRAVEL 32.06
LEWIS, ELAM JAIL- PHONE, SHERIFF- OVERTIME 471.94
LEXIS NEXIS STATES ATTY- DUES 250.00
LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
LOUISVILLE AUTO PARTS JAIL- SUPPLIES 34.80
LOUISVILLE POSTMASTER PUBLIC DEF, TREASURER, SHERIFF, ST. ATTY, CO CLK- POSTAGE 4539.61
MARSHALL & SWIFT S OF A- COMPUTER TAX SERVICES 614.20
MIKE’S FOOD MARKET JAIL- DIET & CARE FOR PRISONERS 2649.92
MILLER OFFICE EQUIPMENT TREASURER- SUPPLIES 564.00
MILLER, WES CORONER- TRAVEL 72.09
MILNER, CHAD JAIL-PHONE 40.00
MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 1377.29
MURPHY, DARLA ELECTION- OVERTIME 132.11
MYERS, ANDY JAIL- PHONE, SHERIFF-INCIDENTAL EXPENS 70.76
OWEN’S AUTOMOTIVE SHERIFF- AUTO MAINT 45.00
RAY PHILLIPS JAIL-PHONESHERIFF- OVERTIME, INCIDENTAL EXPENS, BAILIFFS 524.64
PRYOR, JADE L ST. ATTY- TRANSCRIPT FEES 312.00
QUANDT, TAMI CO CLK- MISC 39.14
QUILL ELECTION, CH, CO CLK – SUPPLIES 1611.47
RAY O’HERRON CORONER- SUPPLIES, JAIL- UNIFORMS 1405.45
RICOH SHERIFF- SUPPLIES 125.00
RKDIXON CH RECORDS- DEBT RETIREMENT 131.28
SAV MOR PHARMACY JAIL- MEDICAL SERVICES 227.95
SOUTH CENTRAL FS SHERIFF- AUTO MAINT 2466.50
SPITZNER, STEVEN JAIL PHONE, SHERIFF- TRANSPORTING PRISONERS 67.45
ST CLAIR CO SHERIFFS OFFICE JAIL- TRAINING 951.00
SUPERIOR REPAIRS TO CO BUILDING 400.00
STURM, ROBERT JAIL- OVERTIME 202.32
THOMPSON, LYNDI TREASURER- CLERICAL HIRE 580.00
TOLLIVER, JANA TREASURER- MISC 12.02
VERIZON JAIL- TELEPHONE 342.09
WALMART CO BOARD- SUPPLIES, PROB- INCIDENTAL EXPENS 2479.57
JAIL- DIET & CARE FOR PRISONERS, MEDICAL SUPPLIES
WEX PROB- INCIDENTAL EXPENS 171.13
WOOD, STEVE SHERIFF- TRANSPORTING PRISONERS 87.60
WTCI CH, JAIL, HWY-PHONES 2342.32
YOUNG’S PIT STOP SHERIFF- AUTO MAINT 60.00
YOUNG, RONALD COURTS- ATTY FEES FOR INDIGENTS 644.80
ZIMDARS A/C CH- PURCHASE OF EQUIPMENT 78.00
ZINK BUILDING CENTER CH & JAIL- SUPPLIES 132.02
TOTAL PAID CLAIMS $ 56,673.03
1. CLAY COUNTY REPUBLICAN TREASURER- SUPPLIES, S OF A- PUBLICATION 65.40
2. COMMUNICATION REVOLVING FUND JAIL- PHONE 498.55
3. COMPASS WEB COUNTY CLERK- MISC 50.00
4. DBS JAIL & CH- UTITLITIES 120.00
5. DUSTY’S TIRE SHERIFF- AUTO MAINT 581.68
6. HEAVEN’S MIST BOTTLED WATER COURTHOUSE- SUPPLIES, PROB- INCIDENTAL EXPENS 105.00
7. ILLINOIS OFFICE SUPPLY ELECTION- SUPPLIES 214.65
8. INDOFF STATES ATTY, S OF A, TREASURER, JAIL, COURTS 2357.18
CIRCUIT CLK, CO CLK- SUPPLIES,
PROBATION- INCIDENTAL EXPENS
9. KEMPER CPA GROUP BUDGET PREPARATION 5750.00
10. KIEFER LANDSCAPING REPAIRS TO COUNTY BUILDING 550.00
11. LOUISVILLE AUTO PARTS JAIL- SUPPLIES 4.27
12. MEAGHER SIGN & GRAPHIC SHERIFF- INCIDENTAL EXPENS 267.03
13. MIKE’S FOOD MARKET JAIL- DIET AND CARE FOR PRISONERS 2503.37
14. MILLER OFFICE EQUIPMENT PROB- INCIDENTAL EXPENS 124.94
15. PERRY’S SMALL ENGINE EQUIP MAINT 55.52
16. YOUNG’S PIT STOP SHERIFF- AUTO MAINT 30.00
17. ZIMDARS A/C AND APPLIANCES CH- REPAIRS 321.50
TOTAL UNPAIDS- $19,117.27