October 13,2015 board mins

The October 13, 2015 meeting of the Honorable Clay County Board was called to order at 6:10 p.m. by Sheriff Andy Myers.

The Pledge to the flag was led by Sheriff Myers.

The blessing was led by Brad Harris.

The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart, Bryan Knapp, John Bayler, Davis Johnson, Mike Rinehart, Mary McCollough.

Absent: None

Chairman Whitehead acknowledged guests and there was one agenda change: Crystal Ballard will go before Claims Committee line item.

Motion by Brad Harris, seconded by Mike Spitzner, to approve the agenda as it stands. Motion Carried. Voice Action.

Motion by John Weidner, seconded by Janice Brooks, to approve the County Board minutes of September 8, 2015.  Motion Carried, Voice Action.

Circuit Clerk Crystal Ballard presented her monthly report in written form.

Additionally, Ballard reported that the Circuit Clerk’s Office and the State’s Attorney Office had entered into a contract with a debt collection company to collect $747,000 in outstanding debt.  At this time they have collected $2000.00

Motion by Brad Harris, seconded by Joe Goodman, to approve the action of the Claims Committee. Motion Carried. 10 YES 1 NO (Mike Rinehart) 2 Abstain (J.Bayler, C. Rinehart)

The 911 Report was presented in written form.

The Board of Health Bulletin was presented in written form.

Sheriff Andy Myers presented the Sheriff’s Activity Report in written form.

Motion by Mike Rinehart, seconded by Chris Rinehart, to ratify the chairman’s appointment of Cecil Cochran to the Sheriff’s Merit Commission. Motion Carried. Voice Action.

Motion by Joe Goodman, seconded by Jeremy Wildbur, to go to closed session for the following purpose: (4) The purchase or lease of real property for the use of the public body (5ILCS 120/2 (c ) (5); Time: 6:25 Motion Carried, Voice Action

Motion by Brad Harris, seconded by Bryan Knapp, to return to open session. Time: 6:35 p.m. Motion Carried. Voice Action.

There was no action taken following return to open session.

Treasurer Jana Tolliver presented her Financial Reports in written form.    Additionally, Tolliver reported that the 2nd Tax Distribution is complete.  There has been no further news/ updates on State Reimbursements.

Motion by Mary McCollough, seconded by Joe Goodman, to approve the Local Agency Agreement (BLR 05310) with construction engineering between the State and County for the federal reimbursement of 80% of the FY 2016 bridge inspections costs, Section 14-00091-00-BI, and that the Chairman of the County Board be authorized to execute the agreement. Motion Carried. Voice Action.

Motion by Brad Harris, seconded by Jeremy Wildbur, that the Chairman of the County Board be authorized to execute the Local Agency Agreement (BLR 05323) with the State of Illinois, acting by and through its Department of Transportation, for the preliminary engineering costs for the Major Bridge project on the Sailor Springs Road (C.H.3), Str #013-3008, Sec. 14-00090-00-BR. Motion Carried. Voice Action.

Motion by Janice Brooks, seconded by Bryan Knapp, that the Chairman of the County Board be authorized to execute all documents necessary to enter into an agreement with Rhutasel and Associaties, Inc.  from Centralia, IL. for the performance of preliminary engineering services for the replacement of Major Bridge project on the Sailor Springs Road (C.H.3), Str #013-3008, Sec. 14-00090-00-BR, on an hourly basis for the Not- To- Exceed Fee of $473,500.00.  Motion Carried. Voice Action.

County Engineer Mike Quandt presented the Engineer’s Report in written form.

Motion by Dave Johnson, seconded by Bryan Knapp, to approve the following health professionals.  Motion Carried. Voice Action

Initial Appointment:

Michael Walden, MD,DO                              Provisional Courtesy Radiology

Stephen Israel, MD                                         Provisional Courtesy Emergency

Bruce Sobko, MD                                             Provisional Courtesy Emergency

Provisional Appointment:

Steven Roodman, MD                                   Courtesy Anesthesiology

Vincent Hsu, CRNA                                          Courtesy Anesthesiology

David Blue, CRNA                                             Courtesy Anesthesiology



Jeffrey Jenson, MD                                         Courtesy Family Medicine

David Kowalski, MD                                        Courtesy Family Medicine



Motion by Jeremy Wildbur, seconded by Mary McCollough, to approve the purchase of a Gastroscope for CCH from Olympus in the amount of $36730.75.  Motion Carried.

CCH President Amanda Basso reported that Savmor Pharmacy is on target for building.

Basso also reported a change in the way medical bills are coded causing minimal issues.

Hospitalist Dr. Nygum is seeing patients at the clinic in his off time.

Chris Rinehart, Executive Finance Committee Chairman presented the FY 2016 Budget.  Rinehart thanked Department Heads and noted a deficit budget.

Motion by John Bayler, seconded by Bryan Knapp to approve Compass Web Studio using the County’s Website for advertisement on Wabash Telephone Company Website.  Motion Carried. Voice Action.

Motion by John Bayler, seconded by Joe Goodman, to approve the Resolution for Clay County Trustee regarding parcel 10-26-04-036.  Motion Carried, Voice Action.




WHEREAS, pursuant to the authority of 35 ILCS 516/35 the County of Clay, as Trustee for the Taxing Districts, has undertaken a program to collect delinquent mobile home taxes;


WHEREAS, Pursuant to this program, the County of Clay, as Trustee for the Taxing Districts, has acquired an interest in the following described mobile home:



VIN: D2-38-0358-NAB

YR/SQ FT: 2001/2176




As described in certificates(s): NONE sold October 29, 2012


Commonly known as: 626 W 4TH ST


And it appearing to the Finance Committee that it would be to the best interest of the County to accept full payment of the delinquent taxes, penalties, interest, and cost from the owner of an interest in said property.


WHEREAS, Norma Dean Hawkins,  has paid $2025.92 for the full amount of taxes involved and a request for surrender of the tax sale certificate has been  presented to the Finance Committee at the same time it having been determined that the County shall receive $1,197.06 as a  return for its certificate(s) of purchase. The County Clerk shall receive $60.00 for cancellation of Certificate(s) and to reimburse the revolving account the charges advanced from this account. The remainder is the amount due the Agent for his services.


THEREFORE, your Finance Committee recommends the adoption of the following resolution:


BE IT RESOLVED BY THE COUNTY BOARD OF CLAY COUNTY, ILLINOIS, that the Chairman of the Board of Clay County, Illinois, be authorized to execute the cancellation of the appropriate Certificate(s) of Purchase on the above described mobile home for the sum of $1,197.06 be paid to the Treasurer of Clay County Illinois, to be disbursed according to law. This resolution to be effective for sixty (60) days from this date and any transaction between the above parties not occurring within this period shall be null and void.


ADOPTED by roll call vote this 13th day of October, 2015.




S/Brenda Britton                                                                                                                       S/ Ted Whitehead

CLERK                                                                                                                                                COUNTY BOARD CHAIRMAN






The ICRMT Property Casualty/ Work Comp Insurance Renewal was presented.  This was referred to the Finance Committee for review and recommendation.

Motion by Brad Harris, seconded by Jeremy Wildbur, to ratify the Chairman’s appointment of Barb McGrew to County Board Member, District M.  Motion Carried. Voice Action.

Motion by Mary McCollough, seconded by Mike Spitzner, to ratify the Chairman’s appointment of Janice Brooks as Chairman of the Claims Committee.  Motion Carried. Voice Action.

Motion by Mike Spitzner, seconded by John Weidner, to ratify the Chairman’s appointment of Mary McCollough to the Claims Committee.  Motion Carried. Voice Action

Motion by Brad Harris, seconded by John Weidner, to ratify the Chairman‘s appointment of Jeremy Wildbur as alternate to the Claims Committee.  Motion Carried. Voice Action.

Motion by Brad Harris, seconded by Mary McCollough to ratify the Chairman’s appointment of Chris Rinehart to the Economic Development Committee. Motion Carried. Voice Action.

Motion by Brad Harris, seconded by Mike Spitzner to appointment Ted Whitehead to the Water Survey Committee.  Motion Carried. Voice Action.

The ROE # 12 Report of Official Acts was presented and available for review in the County Clerk’s Office.

Motion by Joe Goodman, seconded by Dave Johnson to ratify the Chairman’s appointment of Bryan Knapp to the Road and Bridge Committee as Chairman.  Motion Carried. Voice Action.

Motion by Mike Spitzner, seconded by Brad Harris to ratify the Chairman’s appointment of John Bayler to the Road and Bridge committee.  Motion Carried. Voice Action.

Mayor Trevor Bissey, Clay City, and Dale Murbarger, Louisville, presented information on changes to the proposed Clay County Enterprise Zone.  The City of Flora has agreed to accept the Villages of Louisville, Clay City and Xenia to the Enterprise Zone, with Keith Moran and Script working to tie everything together on one application.

Bissey reported that the fee for Moran to complete the work is $18,000.  The Villages are working on the formula to apportion the payment, and not asking the County for funds at this time.

An “Enterprise Zone FAQ and Letter of Support Request” was distributed to board members.

Mayor Murbarger noted that Enterprise Zones open an avenue for investment and job opportunity.  The group is working on a map to identify the area they want to include in the Enterprise Zone.

Board Member Mike Rinehart stressed the impact of getting letters of support to enhance Enterprise Zone State approval.

The Economic Development Committee will be meeting with representatives to discuss concerns for the proposed Enterprise Zone.

Mayor Bissey said they will be asking for a commitment from the County Board on what they can contribute.

Motion by Mike Spitzner, seconded by Bryan Knapp. To move forward with support of the Enterprise Zone process.  Motion Carried. Voice Action.

County Clerk Brenda Britton presented a survey on Recording Fees for counties in Illinois.  It was referred to the Finance Committee.

Motion by Bryan Knapp, seconded by John Weidner, to adjourn.  Time:  7:30 p.m.  Motion Carried, Voice Action.

Mr. Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:


ACT TIRE & AUTO                             SHERIFF- AUTO MAINT                                                                                  10.00

ADVOCATE PRESS                            CO. CLK- SUPPLIES                                                                                           43.93

ALLEN, STACEY                                  ELECTION- OVERTIME                                                                                    143.85

AMEREN CIPS                                    JAIL, HWY, PROB, CH-UTILITIES                                                                  1165.09

AIT LABS                                              CORONER- TOXICOLOGY                                                                              250.00

AMERICAN STAMP & MARKING                TREASURER- SUPPLIES                                                                      189.17

AYERS, JAMIE                                    JAIL- PHONE                                                                                                       40.00

BALLARD, CRYSTAL                          CIR CLK- MISC                                                                                                    329.6

BARBEE, DARREN                             JAIL- OVERTIME                                                                                                 24.48

BARBER, STEPHEN D.M.D             JAIL- MEDICAL SERVICES                                                                               188.00

BG DISTRIBUTORS                           ELECTION- MISC                                                                                               66

BISSEY, ASHLEY                                 TREASURER- OVERTIME                                                                                20.00

BRIGHT, BARRY                                 PUBLIC DEFENDER- ATTY FEES FOR INDIGENTS                                  614.06

BRITTON, BRENDA                           CO CLK- MISC, COUNTY BOARD SEC FEED                                              137.00

BUHRMANN, JULIE                         TREASURER- SUPPLIES, OERTIME                                                              46.73

BYERS PRINTING COMPANY        CO CLK- SUPPLIES                                                                                            352.78

BYRD, ASHTON                                  JAIL –PHONE                                                                                                      40.00

CARTRIGHT, ADAM                         SHERIFF OVERTIME, INCIDENTAL EXPENS, JAIL- PHONE                  263.08

CELLULARONE                                   ESDA- PHONE                                                                                                    41.21

CENTRAL CIGAR                               SHERIFF- INCIDENTAL EXPENS                                                                    57.00

CIC                                                         RECORDERS- MICRO, LEASE OF EQUIP                                                    7580.00

CIT                                                          CH- RECORDS                                                                                                     87.88

CITY OF FLORA                                  ESDA- RENT                                                                                                        275.00

CLAY COUNTY HEALTH DEPART  JAIL- MEDICAL SERVICES                                                                               100.50

CLAY COUNTY HOSPITAL               PROB- INCIDENTAL EXPENS                                                                         17.50

CLAY COUNTY REPUBLICAN         COURTS- MISC EXPENS FOR INDIGENTS                                                41.40

COMMUNICATION REVOLVING                JAIL- PHONE                                                                                          498.55

COMPASS WEB                                 S OF A- COMPUTER TAX SERVICE                                                              650.00

COUNTY BOARD MEMBERS         COUNTY BOARD-EXPENSE                                                                           2836.41

DAWKINS AUTO SALES                  SHERIFF- AUTO MAINT                                                                                  435.00

DBS DISPOSAL                                   JAIL & CH- UTILITIES                                                                                        120.00

DUSTY’S TIRE                                     SHERIFF- AUTO MAINT                                                                                  69.70

EFFINGHAM TELCOM                     JAIL-PHONE                                                                                                        103.00

FANCHER, PHILLIP                           BAILIFFS                                                                                                               846.80

FELDHAKE, MARK                            JAIL- PHONE, SHERIFF- OVERTIME                                                            1659.75

FE MORAN                                          PUBLIC BUILDING & GROUNDS- PURCHASE OF EQUIP                    324.00

FLORA BATTERY & ALTERNATOR                JAIL- SUPPLIES                                                                                                 20.00

FOURTH JUDICIAL CIRCUIT JUVENILE PUBLIIC DEF- OTHER EXPENS                                                           75.00

FRANK & BRIGHT FUN HOME     CORONER- OFFICE EQUIP EXPENS                                                            100.00

FRED PRYOR SEMINARS                CO CLK- MISC                                                                                                    99.00

GFI DIGITAL                                        CH RECORD- DEBT RETIRMENT                                                                   38.98

GREENWOOD, PAT                          JAIL- PHONE, JAIL- OVERTIME                                                                    97.74

GREENWOOD, TOM                        COURTHOUSE SECURITY-BAILIFF                                                              467.20

GROSS, WILLIAM                             COURTHOUSE- BAILIFF, JAIL- OVERTIME                                                               1433.88

GROVES, TONY                                 JAIL- OVERTIME                                                                                                                64.13

HEUERMAN, CORY                          JAIL-PHONE, SHERIFF- OT, INCIDENTAL EXPENS                                 834.31

HICKOX, JOHN J                                                ATTORNEY FEES FOR INDIGENTS                                                               205.00

HOLIDAY INN EXPRESS                   JAIL- TRAINING                                                                                                 1604.25

HOLKY’S PLUMBING                       PUBLIC GROUNDS- PURCHASE OF EQUIPMENT                                 879.00

HOMEFIELD ENERGY                       JAIL, CH, PROB, HWY- UTILITIES                                                                 1259.50

HWY 50 REPAIR                                 ESDA- AUTO MAINT                                                                                       450.00

IACCR                                                    CO CLK- MISC                                                                                                    120.00

IL SHERIFFS ASSOCIATION            SHERIFF- INCIDENTAL EXPENS, JAIL TRAINING                                    1010.00

IL STATE BAR ASSOCIATION         PUBLIC DEFENDER- OTHER EXPENS                                                          29.95

JAMES, JACOBI M.D.                      CORONER- AUTOSPY                                                                                      1615.00


LAMB, EDDIE                                      ESDA- TRAINING                                                                                              139.21

LEIB, CURTIS                                       PROB- TRAVEL                                                                                                   32.06

LEWIS, ELAM                                      JAIL- PHONE, SHERIFF- OVERTIME                                                            471.94

LEXIS NEXIS                                        STATES ATTY- DUES                                                                                         250.00

LINDA’S CLEANING SERVICE        HWY- UTILITIES                                                                                                 65.00

LOUISVILLE AUTO PARTS              JAIL- SUPPLIES                                                                                                  34.80


MARSHALL & SWIFT                        S OF A- COMPUTER TAX SERVICES                                                            614.20

MIKE’S FOOD MARKET                  JAIL- DIET & CARE FOR PRISONERS                                                           2649.92

MILLER OFFICE EQUIPMENT        TREASURER- SUPPLIES                                                                                   564.00

MILLER, WES                                      CORONER- TRAVEL                                                                                          72.09

MILNER, CHAD                                  JAIL-PHONE                                                                                                        40.00

MUNICIPLE UTILITIES                     JAIL, CH, HWY, PROB-UTILITIES                                                                  1377.29

MURPHY, DARLA                              ELECTION- OVERTIME                                                                                    132.11

MYERS, ANDY                                    JAIL- PHONE, SHERIFF-INCIDENTAL EXPENS                                         70.76

OWEN’S AUTOMOTIVE                 SHERIFF- AUTO MAINT                                                                                  45.00

RAY PHILLIPS                                      JAIL-PHONESHERIFF- OVERTIME, INCIDENTAL EXPENS, BAILIFFS                524.64

PRYOR, JADE L                                   ST. ATTY- TRANSCRIPT FEES                                                                         312.00

QUANDT, TAMI                                CO CLK- MISC                                                                                                    39.14

QUILL                                                    ELECTION, CH, CO CLK – SUPPLIES                                                            1611.47

RAY O’HERRON                                 CORONER- SUPPLIES, JAIL- UNIFORMS                                                  1405.45

RICOH                                                   SHERIFF- SUPPLIES                                                                                          125.00

RKDIXON                                             CH RECORDS- DEBT RETIREMENT                                                              131.28

SAV MOR PHARMACY                    JAIL- MEDICAL SERVICES                                                                               227.95

SOUTH CENTRAL FS                         SHERIFF- AUTO MAINT                                                                                 2466.50

SPITZNER, STEVEN                           JAIL PHONE, SHERIFF- TRANSPORTING PRISONERS                          67.45

ST CLAIR CO SHERIFFS OFFICE     JAIL- TRAINING                                                                                                 951.00

SUPERIOR                                           REPAIRS TO CO BUILDING                                                                            400.00

STURM, ROBERT                               JAIL- OVERTIME                                                                                                                202.32

THOMPSON, LYNDI                         TREASURER- CLERICAL HIRE                                                                         580.00

TOLLIVER, JANA                                                TREASURER- MISC                                                                                           12.02

VERIZON                                              JAIL- TELEPHONE                                                                                              342.09

WALMART                                          CO BOARD- SUPPLIES, PROB- INCIDENTAL EXPENS                           2479.57


WEX                                                       PROB- INCIDENTAL EXPENS                                                                         171.13

WOOD, STEVE                                   SHERIFF- TRANSPORTING PRISONERS                                                    87.60

WTCI                                                     CH, JAIL, HWY-PHONES                                                                                 2342.32

YOUNG’S PIT STOP                          SHERIFF- AUTO MAINT                                                                                  60.00

YOUNG, RONALD                             COURTS- ATTY FEES FOR INDIGENTS                                                       644.80

ZIMDARS A/C                                    CH- PURCHASE OF EQUIPMENT                                                                 78.00

ZINK BUILDING CENTER                CH & JAIL- SUPPLIES                                                                                       132.02





1.       CLAY COUNTY REPUBLICAN                               TREASURER- SUPPLIES, S OF A- PUBLICATION                     65.40

2.       COMMUNICATION REVOLVING FUND         JAIL- PHONE                                                                                       498.55

3.       COMPASS WEB                                                       COUNTY CLERK- MISC                                                                    50.00

4.       DBS                                                                              JAIL & CH- UTITLITIES                                                                     120.00

5.       DUSTY’S TIRE                                                           SHERIFF- AUTO MAINT                                                                  581.68


7.       ILLINOIS OFFICE SUPPLY                                     ELECTION- SUPPLIES                                                                       214.65

8.       INDOFF                                                                      STATES ATTY, S OF A, TREASURER, JAIL, COURTS                      2357.18



9.   KEMPER CPA GROUP                                            BUDGET PREPARATION                                                                 5750.00

10. KIEFER LANDSCAPING                                         REPAIRS TO COUNTY BUILDING                                                 550.00

11. LOUISVILLE AUTO PARTS                                    JAIL- SUPPLIES                                                                                  4.27

12. MEAGHER SIGN & GRAPHIC                              SHERIFF- INCIDENTAL EXPENS                                                    267.03

13. MIKE’S FOOD MARKET                                        JAIL- DIET AND CARE FOR PRISONERS                                     2503.37

14. MILLER OFFICE EQUIPMENT                              PROB- INCIDENTAL EXPENS                                                         124.94

15. PERRY’S SMALL ENGINE                                      EQUIP MAINT                                                                                    55.52

16. YOUNG’S PIT STOP                                                                SHERIFF- AUTO MAINT                                                                  30.00

17. ZIMDARS A/C AND APPLIANCES                      CH- REPAIRS                                                                                       321.50

TOTAL UNPAIDS- $19,117.27

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