The September 8, 2015 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart, Bryan Knapp, John Bayler, Davis Johnson, Mike Rinehart, Mary McCollough.
Absent: Sue Pettit
Chairman Whitehead acknowledged guests and there were no agenda changes.
Motion by Brad Harris, seconded by Mary McCollough, to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by John Weidner, seconded by Mike Spitzner, to approve the County Board minutes of August 11, 2015. Motion Carried, Voice Action.
Motion by Janice Brooks, seconded by Mike Spitzner, to approve the action of the Claims Committee. Motion Carried. 12 YES 1 NO (Mike Rinehart)
Jennifer Brown, 911 Coordinator presented the 911 Report in written form.
Luke Eastin , SCIRP, presented information regarding the renewal of the Flora Enterprise Zone. Eastin, stated that the City of Flora will be asking the County to support the application that encompasses the corporate limits of Flora. The City of Flora will ask for approval of a Resolution at the October Board Meeting that Enterprise Zone through tax abatements, with application submission to the state by December 31, 2015.
Board Members questioned Eastin about why the communities of Clay City, Louisville, and Xenia were not included in the application/ proposal. Eastin noted that the City of Flora is trying to put forth the best designation and asking for the same tax abatements as currently given.
Several Board Members stated they would not support unless it included other areas of the county, noting a need for growth throughout Clay County.
Easting noted that the application process is a highly intensive undertaking, very data oriented, with 10 criteria that must be met.
Several Board Members felt chances would be enhanced with the inclusion of other municipalities.
Trevor Bissey, Mayor of the Village of Clay City, addressed the Board, seeking help in securing Enterprise Zone status for Clay City, Louisville and Xenia. Bissey said these 3 villages have been in conferences since being excluded from Flora’s Enterprise Zone application. Bissey stated that their consultant Keith Moran believes the 3 villages would score comparably with Flora’s application, but believes the strongest application would include all four communities.
Bissey stated at this point they have 3 options for the 3 villages:
- Apply on their own.
- Try again with the City of Flora in include all
- Intergovernmental agreement with Flora at a later time.
Also addressing the Board on this issue was Louisville Mayor Dale Murbarger and Attorney Barry Bright. Murbarger stated that any County growth begins with the County, suggesting the county set goals and set up a plan of action… He noted any success in any part of the County is a success for the entire county.
Board Chairman Ted Whitehead ask that these municipalities contact the City of Flora to sit down at the negotiation table to try to work out the best deal for the whole county.
There was no Board of Health Bulletin available.
Sheriff Andy Myers presented the Sheriff’s Activity Report in written form.
Motion by Chris Rinehart, seconded by Dave Johnson, to transfer $136,000 from Public Safety and $150,000 from Capital Expenditures to refund the E8 Code for the Jail Improvement Addittion. Motion Carried.
Treasurer Jana Tolliver presented her Financial Reports in written form.
Motion by Jeremy Wildbur seconded by Joe Goodman, that the Chairman of the County Board be authorized to execute the Local Agency Agreement (BLR 05310) with the State of Illinois, acting by and through its Department of Transportation, for the preliminary engineering costs for the Gill Bridge on TR 209 (Structure #013-3087) in Hoosier Township, Sec 15-05106-00-BR. Motion Carried. Voice Action.
Motion by John Bayler, seconded by Jeremy Wildbur, that the Chairman of the County Board be authorized to execute all documents necessary to enter into an agreement with Hampton, Lenzini and Renwick, Inc. from Springfield, IL. For the performance of preliminary engineering services for the replacement of Gill Bridge over Little Muddy Creek on TR 209 ( Jasper Road), Section 15-05106-00-BR in Hoosier Township at a fee of $24,628.02. Motion Carried. Voice Action.
County Engineer Mike Quandt presented the Engineer’s Report in written form.
Motion by John Bayler, seconded by Dave Johnson to approve the purchase of property for a Clay City Clinic. (No purchase price designated, but a remodel estimate of $40,000 to $60,000) Motion Carried. 7 Yes, 5 No (Goodman, Brooks, Weidner, C. Rinehart, and Knapp), 1 Abstain (B. Harris)
Motion by Joe Goodman, seconded by Brad Harris, to approve the addition of IT staff users for the Safety Deposit Box a Flora Banking Company. (IT Staff- Phil Bute, Rodd Engelmeier, Lee Melton. Bronson Shehorn, and Sam Koker). Motion Carried. Voice Action
Motion by Brad Harris, seconded by Jeremy Wildbur, to approve the following health professionals. Motion Carried. Voice Action
Initial Appointment:
Andrew Britt, DO Provisional Courtesy Emergency
Brent Rudisel, DO Provisional Courtesy Emergency
Minesh Patel, MD Provisional Courtesy Radiology
Provisional Appointment:
Carl Deetz, MD Courtesy Pathology
Reappointment:
Sajjan Nemani Courtesy Neurology
Hospital President Amanda Basso noted that the Hospital Report was not available in written form, but will be emailed. Additionally, Basso reported that Dr. Shultz will be leaving and they are working with SSM to provide a surgeon once or twice a month.
Chairman Whitehead complimented the Hospital on the recent Illinois Rural Health Association Award of Merit, thanking all the staff and noting what an asset CCH is to our community.
Additionally, Whitehead thanked Chris Rinehart for his leadership in taking the Chairmanship of the Executive Finance Committee.
Motion by Joe Goodman, seconded by Dave Johnson to approve the HOPE TRUST Major Medical Plan selections for 2016: HOPE 500 and HOPE 2000 QHDHP. Motion Carried. Voice Action.
Motion by Brad Harris, seconded by Jeremy Wildbur to approve the Definition of Full- Time Employee for HOPE Trust eligibility as 30 hours or more per week. Motion Carried. Voice Action
Motion by Mary McCollough, seconded by Mike Spitzner to approve Brenda Britton as Hope Trust Bd Member. Motion Carried. Voice Action.
Motion by Brad Harris, seconded by John Weidner, to ratify the Chairman’s appointment of Chris Bible to the Clay County Housing Authority. Term ends December 10, 2016. Motion Carried. Voice Action
Motion by Jeremy Wildbur, seconded by Brad Harris, to ratify the Chairman’s appointment of S. Calvin Booth to the Airport Authority. Term expires June 28, 2020. Motion Carried. Voice Action.
Chairman Whitehead read the following letter he received:
Mr. Chairman & Fellow Board Members,
I respectfully submit my resignation from District M of the Clay County Board, effectively immediately.
It has been a privilege to serve the citizens of Clay County for the past 18 years.
It was an honor to be elected the first woman Chairperson of Clay County. A position I held for 10 years.
My goals while serving on the board were to protect the taxpayers’’ dollars, provide a good work environment for our employee’s , maintain and improve our county buildings, and seek new opportunities for jobs and services.
Clay County is blessed to be served by our outstanding employee’s and elected officials.
Sincerely,
Sue Pettit
District M
Chairman Whitehead then Declared Vacancy in Office for District M and directed Clerk Britton to notify party Chairman.
Additionally, Whitehaed ask Mary McCollough to move up from the alternate position on the Claims. Committee.
Chairman Whitehead read a Thank You card from the Betty Brooks family.
Chairman Whitehead complimented office holders for their cooperation while working on the FY 2016 Budget, especially since budget request were sent back asking for 10% cuts.
Board Member Brad Harris again questioned the Board on further thoughts for villages/ board members/ individuals to encourage the City of Flora to include the other villages in the EZ application.
Chairman Whitehead stated he hopes and prays they all sit back down at the table and gets the situation ironed out, because we are all in this together… Hope when they apply they apply for everyone.
Motion by Bryan Knapp, seconded by John Weidner, to a recess the September meeting. Time: 7:35 p.m. Motion Carried, Voice Action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
1 AMEREN CIPS JAIL, HWY, PROB, CH-UTILITIES 1359.14
2 AYERS, JAMIE JAIL- PHONE 40.00
3 BALLARD, CRYSTAL COURTS- DUES, CIR CLK- MISC 157.85
4 BARBER, STEPHEN D.M.D JAIL- MEDICAL SERVICES 139.00
5 BORRIS, ART PUBLIC BUILDING- JANITOR EXPENS 900.00
6 BRIGHT, BARRY PUBLIC DEFENDER- ATTY FEES FOR INDIGENTS 602.35
7 BRITTON, BRENDA CO CLK- MISC, COUNTY BOARD SEC FEED 167.53
8 BYRD, ASHTON JAIL –PHONE, SHERIFF- OVERTIME 92.56
9 CARTRIGHT, ADAM SHERIFF OVERTIME, JAIL- PHONE 332.44
10 CELLULARONE ESDA- PHONE 41.21
11 CHET’S ELECTRIC JAIL- MAINT TO EQUIP 1659.70
12 CIC RECORDERS- SUPPLIES 105.00
13 CITY OF FLORA ESDA- RENT 275.00
14 CLAY COUNTY ADVOCATE PRESS ELECTION- PUBLICATION 45.00
15 CLAY COUNTY REPUBLICAN PUBLIC DEFENDER- OTHER EXPENS, PROB- INCIDENTAL EXPENS 153.50
16 COLLINS, MARY BETH WELCH COURTS- ATTY FEES FOR INDIGENTS 1499.90
17 CONKLIN, TERA PROB-TRAVEL 106.14
18 COUNTY BOARD MEMBERS COUNTY BOARD-EXPENSE 2162.78
19 DAWKINS AUTO SALES SHERIFF- AUTO MAINT 565.00
20 DMR/AIRCOMM INC CORONER- SUPPLIES 138.28
21 EFFINGHAM TELCOM JAIL-PHONE 41.50
22 FANCHER, PHILLIP BAILIFFS 817.60
23 FAULKNER’S BINDERY MICRO- SUPPLIES 1500.00
24 FELDHAKE, MARK JAIL- PHONE, SHERIFF- OVERTIME 586.42
25 FLORA PRINTING COMPANY PROBATION- INCIDENTAL EXPENS 159.06
26 FRANK & BRIGHT FUN HOME CORONER- OFFICE EQUIP EXPENS 100.00
27 GFI DIGITAL CH RECORD- DEBT RETIRMENT 36.63
28 GREENWOOD, PAT JAIL- PHONE 40.00
29 GREENWOOD, TOM COURTHOUSE SECURITY-BAILIFF 467.20
30 GROSS, WILLIAM COURTHOUSE- BAILIFF 569.40
31 HARGIS GLASS PLUS, INC SHERIFF- AUTO MAINT 264.96
32 HEAVEN’S MIST WATER PROB- INCIDENTAL EXPENS 20.50
33 HEUERMAN, CORY JAIL-PHONE, SHERIFF- OT, INCIDENTAL EXPENS 243.88
34 HICKOX, JOHN J ATTORNEY FEES FOR INDIGENTS 475.00
35 HILLIARDS AUTO REPAIR SHERIFF- AUTO MAINT 473.84
36 HOLKY’S PLUMBING PUBLIC GROUNDS- PURCHASE OF EQUIPMENT 342.28
37 HOMEFIELD ENERGY JAIL, CH, PROB, HWY- UTILITIES 1460.08
38 ILEAS SHERIFF- INCIDENTAL EXPENS 60.00
39 KITLEY, TROY SHERIFF- INCIDENTAL EXPENS 345.60
40 LEE’S PC DEPOT COURTS- OPERATION OF JUDGES OFFICE 75.00
41 LEIB, CURTIS PROB- TRAVEL 26.42
42 LEWIS, ELAM JAIL- PHONE, SHERIFF- OVERTIME 265.36
43 LEXIS NEXIS STATES ATTY- DUES 250.00
44 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
45 LOUISVILLE LAUNDRY SHERIFF- INCIDENTAL EXPENS 74.00
46 LOUISVILLE POSTMASTER PROB, TREASURER, SHERIFF- POSTAGE 637.00
47 MILLER OFFICE EQUIPMENT ESDA- MISC, S OF A – COMPUTER TAX SERVICES 110.00
48 MILLER, WES CORONER- TRAVEL AND EDUCATION 435.06
49 MILNER, CHAD JAIL-PHONE, SHERIFF- OVERTIME 834.73
50 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 1113.91
51 MYERS, ANDY JAIL- PHONE, SHERIFF- V AUTO MAINT, INCIDENTAL EXPENS 440.85
TRANSPORTING PRISONERS
52 NIEBRUGGE- REIMERS COURTS- ATTY FEES FOR INDIGENTS 356.25
53 RAY PHILLIPS JAIL-PHONE, SHERIFF- OVERTIME, INCIDENTAL EXPENS, BAILIFFS 613.26
54 POWLESS, JOEL J.C. COURTS- ATTY FEES FOR INDIGENTS 706.25
55 PRYOR, JADE L ST. ATTY- TRANSCRIPT FEES 296.50
56 QUILL ELECTION – SUPPLIES 39.28
57 REGIONAL OFFICE OF EDUCATION ROE#12 SHARE 7467.06
58 RICHLAND CO SHERIFF- JAIL- HOUSING ADULTS 616.00
59 RICOH SHERIFF- SUPPLIES 125.00
60 RKDIXON CH RECORDS- DEBT RETIREMENT 131.28
61 SAV MOR PHARMACY JAIL- MEDICAL SERVICES 144.90
62 SIMS, LORI COURTS- OPERATION OF JUDGES OFFICE, ST ATTY-TRANSCRIPT 88.00
63 SIRCHIE JAIL- SUPPLIES 120.12
64 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 2125.46
65 SPITZNER, STEVEN JAIL PHONE, SHERIFF- TRANSPORTING PRISONERS 79.60
66 STOVER, JESSICA, LCSW COURTS- MISC FEES FOR INDIGENTS 950.00
67 THOMPSON, LYNDI TREASURER- CLERICAL HIRE 630.00
68 THOMPSON, RICK PUBLIC BUILDING- JANITOR EXPENS 900.00
69 THOMSON REUTERS ST ATTY- DUES & OFFICE BOOKS 507.44
70 TODD, WM ROBIN COURTS- OPERATION OF JUDGES OFFICE 847.86
71 VERIZON JAIL- TELEPHONE 342.09
72 WALMART CO BOARD- SUPPLIES, PROB- INCIDENTAL EXPENS 120.45
73 WEIDNER, KRISTA PROB- TRAVEL 23.74
74 WEX PROB- INCIDENTAL EXPENS 188.23
75 WOOD, STEVE SHERIFF- TRANSPORTING PRISONERS 51.10
76 WTCI CH, JAIL, HWY-PHONES 2434.14
77 YOUNG, RONALD COURTS- ATTY FEES FOR INDIGENTS 2263.75
78 ZIMDARS A/C JAIL- SUPPLIES 200.92
TOTAL PAID CLAIMS $ 45,242.34
UNPAIDS
ACT AUTOMOTIVE SHERIFF- AUTO MAINT 25.00
CLAY COUTNY HEALTH DEPT JAIL- MEDICAL SERVICES, SOLID WASTE PLANNING 657.75
CLAY COUNTY REPUBLICAN JAIL- SUPPLIES 71.50
DUSTY’S TIRE SHERIFF- AUTO MAINT 581.68
FLORA AUTO PARTS SHERIFF- AUTO MAINT 39.98
HEAVEN’S MIST BOTTLED WATER COURTHOUSE- SUPPLIES 65.00
ICENTERPRISES REPAIRS TO COUNTY BUILDING 13062.50
INDOFF STATES ATTY, S OF A, TREASURER, JAIL, COURTS 2839.33
CIRCUIT CLK, CO CLK- SUPPLIES,
PROBATION- INCIDENTAL EXPENS
KIEFER LANDSCAPING REPAIRS TO COUNTY BUILDING 550.00
LORENZ SUPPLY CO COURTHOUSE- SUPPLIES 462.88
MEMORIAL LANE FLOWERS & GIFTS COUNTY BOARD MEMBERS- EXPENS 50.00
MILLER OFFICE EQUIPMENT STATES ATTORNEY- SUPPLIES EQUIPMENT MAINT 599.90
PERRY’S SMALL ENGINE EQUIP MAINT 33.75
YOUNG’S PIT STOP SHERIFF- AUTO MAINT 78.00
TOTAL UNPAIDS- $19,117.27
UNPAIDS
ACT AUTOMOTIVE SHERIFF- AUTO MAINT 25.00
CLAY COUTNY HEALTH DEPT JAIL- MEDICAL SERVICES, SOLID WASTE PLANNING 657.75
CLAY COUNTY REPUBLICAN JAIL- SUPPLIES 71.50
DUSTY’S TIRE SHERIFF- AUTO MAINT 581.68
FLORA AUTO PARTS SHERIFF- AUTO MAINT 39.98
HEAVEN’S MIST BOTTLED WATER COURTHOUSE- SUPPLIES 65.00
ICENTERPRISES REPAIRS TO COUNTY BUILDING 13062.50
INDOFF STATES ATTY, S OF A, TREASURER, JAIL, COURTS 2839.33
CIRCUIT CLK, CO CLK- SUPPLIES,
PROBATION- INCIDENTAL EXPENS
KIEFER LANDSCAPING REPAIRS TO COUNTY BUILDING 550.00
LORENZ SUPPLY CO COURTHOUSE- SUPPLIES 462.88
MEMORIAL LANE FLOWERS & GIFTS COUNTY BOARD MEMBERS- EXPENS 50.00
MILLER OFFICE EQUIPMENT STATES ATTORNEY- SUPPLIES EQUIPMENT MAINT 599.90
PERRY’S SMALL ENGINE EQUIP MAINT 33.75
YOUNG’S PIT STOP SHERIFF- AUTO MAINT 78.00
TOTAL UNPAIDS- $19,117.27