The April 14, 2016 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart, John Bayler, Dave Johnson, Mike Rinehart, Mary McCollough, Barb McGrew
Absent: Bryan Knapp
Chairman Whitehead acknowledged guests and there were two agenda changes. Amanda Goostree will not be present and there will be no executive session for County Engineer.
Motion by Brad Harris, seconded by Mike Spitzner, to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by Barb McGrew, seconded by Mary McCollough, to approve the County Board minutes of March 8, 2016. Motion Carried, Voice Action.
Claims Committee Members opened the floor to discuss current claims committee procedures. Discussion ensued on whether to call for separate votes by department for Paid/ Unpaid Claims. It was noted that the Hospital does not bring actual vouchers for review, but just a report. Some think it is working well, while others think the vouchers should be available.
Motion by Joe Goodman, seconded by John Bayler, to leave the claims committee procedures as is currently being done. Motion Carried. 9 Yes 4 No
Motion by John Weidner, seconded by Joe Goodman, to approve the action of the Claims Committee. Motion Carried. 11 Yes 1 No 1 Abstain
Claims Committee Chairman Janice Brooks noted that the committee met to review employee time sheets and closed session minutes. All time sheets were filed as should be.
Chairman Ted Whitehead presented the 911 Report in written form.
CEFS Director Kim Adair presented information on CEFS Public Transportation.
Motion by Brad Harris, seconded by Mike Rinehart, to approve the Intergovernmental Agreement for Public Transportation. Motion Carried. Voice Action.
Intergovernmental Agreement
This Agreement is entered into by and between the County of Shelby and the counties of Fayette, Clay, Moultrie, Montgomery, and Douglas, (hereinafter referred to as the “Participants”) for the provision of public transportation in said counties.
WHEREAS, Participants have applied for a grant pursuant to Section 5311 of the Federal Transit Act of 1991 and the Down state Public Transportation Act (30ILCS 740/2-1 et seq.) In order for financial assistance to be made available for public transpiration programs in rural and small urban area within Shelby, Fayette, Clay, Moultrie, Montgomery, and Douglas Counties; and
WHEREAS, it is mutual desire of the Participants that the County of Shelby be designated as the “Primary Participant” pursuant to Section 601.105(b) of the Illinois Department of Transportation Regulations for Public Transportation Assistance to Programs in Non- Urbanized Areas for the administration and distribution of Federal Section 5311 and Downtown Public Transportation funds.
And WHEREAS, Illinois Compiled Statutes 740/2-1 et seq. authorized a county to provide for public transportation within the county limits;
WITNESSETH:
- The County of Shelby shall be designated as the “Primary Participant” pursuant to Section 601.105(b) of the Illinois Department of Transportation Regulations for Public Transportation Assistance to Programs in Non- Urbanized Areas providing for the administration and distribution of Federal Section 5311 and down state Public Transportation Act Funds.
- It shall be the responsibility to the Primary Participant to receive all Section 5311 Funds from the Illinois Department of Transportation pursuant to said Department’s agreements with the Participants.
- The Primary Participant shall disburse said funds to C.E.F.S. Economic Opportunity Corporation a not-for-profit corporation, the service provider under the terms and conditions of said agreements.
- Delivery of service by service provider shall be made in accordance with agreements entered into by service provider with the Primary Participants.
- Participants are not responsible to the service provider for any local matching funds, but may provide match as desired.
- That the terms of this Agreement will be effective for the twelve-month grant period.
- Any revision of this Agreement must be agreed to by the Participants as evidenced by and addendum signed by the authorized representative of each.
- This Agreement or any part thereof may be renegotiated where changes are required by State or Federal law, rules, regulations, or court action, or when Participants agree that a new intergovernmental agreement would meet their particular needs.
- This intergovernmental agreement is binding upon the Participants, their successors and assigns.
- If any section, sentence, clause, phase or portion of this Intergovernmental Agreement is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision
Shall not affect the validity of the remaining portion of the Agreement. It is hereby declared the intent of the Participants that this Agreement shall remain valid and enforceable, notwithstanding the invalidity of any part hereof.
- That only one original copy of this Intergovernmental Agreement shall be signed and executed by Participants and that any photocopies of the executed Intergovernmental Agreement shall be deemed to be duplicated originals.
- The term of this agreement shall be for the Grant Fiscal year of July 1, 2016 to June 30, 2017 and will be submitted for approval annually.
COUNTY OF SHELBY, a body politic and corporate
By: _______________________________
Chairperson, Shelby County Board
ATTEST:
______________________
Shelby County Clerk
COUNTY OF CLAY, a body politic and corporate
By: s/ Ted Whitehead
Chairperson, Clay County Board
ATTEST:
s/ Brenda Britton
Clay County Clerk
Seal
Motion by Barb McGrew, seconded by Dave Johnson, to approve an Ordinance to provide Public Transportation. Motion Carried. Voice Action.
Ordinance
ORDINANCE NUMBER 2016-001
AN ORDINANCE TO PROVIDE FOR PUBLIC TRANSPORTATION
IN CLAY COUNT, ILLINOIS for Fiscal year 2017, beginning July 1, 2016 and ending on June 30, 2017.
Whereby, public transportation is an essential public purpose for which public funds may be expended under Article 13, Section 7 of the Illinois Constitution; and
WHEREAS, Clay County wishes to provide public transportation for its citizens and become eligible for grants from the State of Illinois or any department or agency thereof, from any unit of local government, from the Federal government or any department or agency thereof; and
WHEREAS, Illinois Compiled Statutes 740/2-1 et seq. authorizes a county to provide for public transportation within the Clay County limits:
NOW, THEREFORE, BE IT ORDAINED by the Chairman and the County Board of Clay County that:
Section 1. Shelby County shall hereby provide public transportation within the county limits.
Section 2. The County Clerk of the County of Clay shall file a certified copy of this Ordinance, within sixty days after passage of the ordinance.
Section 3. This Ordinance shall be in full force and effect from and after its passage and approval, as required by law.
Section 4. That County Board Chairman of Shelby County is hereby authorized and directed to execute and file on behalf of Clay County a Grant Application to the Illinois Department of Transportation.
Section 5. That County Board Chairman of Shelby County is hereby authorized and directed to execute and file on behalf of Clay County all required Grant Agreements with the Illinois Department of Transportation.
APPROVED by the Chairman and the Board of Clay County on the 14th day of April 2016, and deposited and filed in the office of the Clay County Clerk of said County on that date.
Elected Board Members 14
PRESENT 13
AYE 13
NAY 0
SEAL
S/ BRENDA BRITTON
Clerk of Clay County, Illinois
APPROVED by the Chairman of the Clay County Board, this 10th day of April, 2014.
S/TED WHITEHEAD
Chairman of Clay County, Illinois
Motion by Jeremy Wildbur, seconded by Mary Mccollough, to ratify the Chairman’s appointment of Brandon Cycholl to the Clay County Board of Health, term ending December 1, 2017. Motion Carried. Voice Action.
Jeff Workman, Clay County Health Department, presented the Board of Health Bulletin in written form.
Sheriff Myers presented the Sheriff’s Activity Report in written form.
Motion by Jeremy Wildbur, seconded by Mary McCollough, approve to transfer funds from County Corp to Workers Comp of $40,000.00. Motion Carried.
County Treasurer Jana Tolliver presented the Financial Reports in written form. Tolliver noted that the IMRF fund may run short before the 1st distribution of taxes.
Motion by Joe Goodman, seconded by Dave Johnson, to accept the low bid of Mt. Carmel Stabilization Group, Inc. of Mt. Carmel, IL for providing PG 46-28 Bituminois Material, and haul & spread aggregates for the County’s 2016 Motor Fuel Tax maintenance program in the total amount of $121,417.50. Motion Carried. Voice Action.
Motion by Brad Harris, seconded by Mike Spitzner, that the Chairman of the County Board be authorized to execute all documents necessary to enter into an agreement with Rhutasel & Associated, Inc. of Centralia, Illinois for the performance of preliminary engineering services for the construction of Briscoe Bridge over Elm Creek on Stanford TR212B. Stanford Road), Section 16-11133-00-BR, at a fee of $27,500.00. Motion Carried.
County Engineer Mike Quandt presented the Highway Report in written form. Additionally, Quandt reported that he has hired Brent Erwin as a maintenance employee.
Motion by John Bayler, seconded by Dave Johnson, to approve adding employees to Electronic Check Clearing Access (Janelle Monroe, Andrea Buhrmann, Jonathan Smith and Tonya Zuber). Motion Carried. Voice Action.
Motion by John Bayler, seconded by Mike Spitzner to approve the appointment for the following health professionals: Motion Carried. Voice Action.
Initial Appointment: Andrew Rudin, MD Hospitalist
Jenna Kintner, APN Courtesy Orthopedics
Provisional Appointment: Debra Harris, APN Specified Professional Affiliate
Donald Bunnell, MD Honorary Staff
Sean McCain, MD Courtesy Emergency
Heath Laughlin, MD Courtesy Radiology
Reappointments: Richard Katholi, MD Courtesy Cardiology
Robert Woodruff, MD Courtesy Cardiology
Chairman Ted Whitehead presented the ROE Report in written form.
Motion by Barb McGrew, seconded by John Bayler, to ratify the Chairman’s Appointment of Bruce Dickey to the 911 Board. Motion Carried. Voice Action.
Motion by Joe Goodman, seconded by Mary McCollough, to ratify the Chairman’s Appointment of Larry Kuhns to the Edgewood Bi- County FPD. Motion Carried. Voice Action.
Chairman Whitehead noted he had received a request from the City of Flora for Public Safety Funds, the request will be referred to the Executive Finance Committee.
Board Member Mike Rinehart asked for an update regarding a letter from the IL Comptroller requesting corrective action. Ryan Hawkins, Kemper CPS, is working on a response. The Executive Finance Committee will check on the status.
Board Member Mike Rinehart also noted board members had received a couple letters regarding issues with CCH. The issues are being addressed by the Hospital Committee/ SSM. Rinehart thinks the full board need to discuss/address these issues, in executive session if needed.
John Bayler thinks the Hospital Committee should address the issue first, and if not resolved then the full board.
Chairman Whitehead cautions that there may be a fine line with HIPPA violations and individual board members need to be careful addressing.
Mike Rinehart stressed that the committee needs to report back to the County Board on these issues.
Motion by Jeremy Wildbur, seconded by Janice Brooks, to adjourn. Time: 6:50p.m. Motion Carried. Voice Action
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
1 ADP MISC & CONTINGENCIES 1522.10
2 ALLEN, STACEY ELECTION- MISC 44.50
3 AMEREN CIPS JAIL, HWY, PROB, CH-UTILITIES 565.57
4 ARNOLD, ASHLEY S OF A- TRAVEL 288.42
5 AYERS, JAMIE JAIL- PHONE,SHERIFF- TRAINING 70.23
6 BARBEE, DARREN JAIL- OVERTIME 202.32
7 BRIGHT, BARB CORONER- OFFICE EXPENS 100.00
8 BRITTON, BRENDA COUNTY BOARD SEC FEE, CO CLK- MISC, ELECTION-MISC 642.50
9 BUTCHER AUTOMOTIVE SHERIFF- AUTO MAINT 404.42
10 BYRD, ASHTON JAIL –PHONE 323.20
11 CARTRIGHT, ADAM JAIL- PHONE, SHERIFF- OVERTIME, TRAINING 582.46
12 CELLULAR ONE ESDA- PHONE 82.70
13 CHET’S ELECTRIC REPAIRS TO CO. BUILDING 945.94
14 CIT CH- RECORDS 175.76
15 CITY OF FLORA ESDA- RENT 550.00
16 CLAY CO ADVOCATE PRESS ELECTION- PUBLICATION 1675.00
17 CLAY COUNTY HEALTH DEPART JAIL- MEDICAL SERVICES 19.44
18 CLAY COUNTY REPUBLICAN ELECTION- PUBLICATION, PROB- INCIDENTAL EXPENS, 1403.84
JAIL- SUPPLIES
19 COMPASS WEB ELECTION- COMPUTER EQUIP 120.00
20 COUNTY BOARD MEMBERS COUNTY BOARD-EXPENSE 2553.96
21 DBS DISPOSAL JAIL AND COURTHOUSE- UTILITIES 120.00
22 DELUXE TREASURER- SUPPLIES 1111.38
23 EFFINGHAM TELCOM JAIL- PHONE 103.00
24 ELECTION SYSTERMS & SOFTWARE ELECTION- COMPUTER SERVICES 11726.35
25 ELLIOTT, CHRIS PUBLIC DEFENDER- OTHER EXPENS 1.06
26 FANCHER, PHILLIP COURTHOUSE SECURITY-BAILIFF 700.80
27 FELDHAKE, MARK JAIL- PHONE, SHERIFF- TRAINING 406.27
28 FLORA SCHOOL DISTRICT SHERIFF- TRAINING 100.00
29 FORE, KELLIE ELECTION- MISC 17.80
30 FRITSCHLE, LOGAN JAIL- OVERTIME 37.94
31 GALLS PROB- INCIDENTAL EXPENS 116.89
32 GFI DIGITAL CH- RECORDS 35.40
33 GREENWOOD, PAT JAIL- PHONE 40.00
34 GROSS, WILLIAM COURTHOUSE- BAILIFF, JAIL- OVERTIME 1051.20
35 HARGIS GLASS PLUS SHERIFF- AUTO MAINT 636.38
36 HEUERMAN, CORY JAIL-PHONE, SHERIFF- OT, AUTO MAINT, TRAINING 674.08
37 HOMEFIELD ENERGY JAIL, CH, HWY- UTILITIES 915.13
38 HWY 50 REPAIR ESDA- AUTO MAINT 516.47
39 IACCR CO CLK- SUPPLIES 20.00
40 IACC CIRCUIT CLK- MISC 200.00
41 IACO S OF A- TRAINING 90.00
42 ILLINOIS OFFICE SUPPLY ELECTION- PRINTING & SUPPLIES 53.75
43 IL SEC OF STATE SHERIFF- AUTO MAINT 190.00
44 IMAGING SOLUTIONS RECORDERS MICRO 15073.50
45 LEE’S PC DEPOT COURTS- CIRCUIT CLK- SUPPLIES 60.00
46 LEIB, CURTIS PROB- TRAVEL 39.76
47 LEONARD, AARON PUBLIC DEF- ATTY FEE’S FOR INDIGENTS 1510.00
48 LEWIS, ELAM JAIL- PHONE, SHERIFF- OVERTIME 378.04
49 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
50 LOUISVILLE AUTO PARTS JAIL- SUPPLIES 4.69
51 LOUISVILLE CASEYS PROB-INCIDENTAL EXPENS 31.98
52 LOUISVILLE POSTMASTER ELECTION & SHERIFF- POSTAGE 266.00
53 MEAGER SIGN & GRAPHICS SHERIFF- AUTO MAINT 85.56
54 MIKE’S FOOD MARKET JAIL- DIET & CARE FOR PRISONERS 4553.86
55 MILLER OFFICE EQUIP PROB- INCIDENTAL EXPENS, CO CLK- OFFICE EQUIP MAINT 249.38
56 MILLER, WES CORONER- TRAVEL & SUPPLIES 131.28
57 MILNER, CHAD JAIL-PHONE 40.00
58 MILONE, GARY E ATTORNEY FEES FOR INDIGENTS 227.48
59 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 2290.48
60 MURBARGER, DALE VICTIM WITNESS ACT 4475.00
61 MURPHY, DARLA ELECTION- MISC 23.14
62 MYERS, ANDY JAIL- PHONE, SHERIFF- TRAINING, AUTO MAINT 489.39
63 PACHESA, MICHELLE ST ATTY- TRANSCRIPT FEES 27.00
64 PHILLIPS, RAY JAIL-PHONE, SHERIFF-OVERTIME, BAILIFFS 420.40
65 PHILLIPS, JOEL J.C. COURTS- ATTORNEY FEES FOR INDIGENTS 338.75
66 PTS OF AMERICA, LLC SHERIFF- TRANSPORTING PRISONERS 504.90
67 QUANDT, TAMI ELECTION- MISC 31.15
68 QUILL CO CLERK- SUPPLIES 38.47
69 RICOH SHERIFF- SUPPLIES 125.00
70 RKDIXON CH RECORDS- DEBT RETIREMENT 147.03
71 SAVMOR PHARMACY JAIL- MEDICAL SERVICES 138.22
72 SIMS, LORI C.S.R. STATES ATTORNEY- TRANSCRIPT FEES, 858.00
73 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 1837.79
74 SPITZNER, STEVEN JAIL PHONE, SHERIFF- TRANSPORTING PRISONERS 54.32
75 VERIZON JAIL- TELEPHONE 342.11
76 WALMART PROB- INCIDENTAL EXPENS, JAIL DIET & CARE FOR PRISONERS 1069.09
SUPPLIES, MEDICAL SERVICES
77 WEX PROB- TRAVEL 189.17
78 WOOD, STEVE COURTHOUSE SECURITY-BAILIFF 467.20
79 WTCI CH, JAIL, HWY-PHONES 2209.16
80 YOUNG’S PIT STOP SHERIFF- AUTO MAINT 48.00
81 YOUNG, RONALD ATTORNEY FEES FOR INDIGENTS 579.75
82 ZINKS BUILDING CENTER COURTHOUSE- SUPPLIES 36.43
TOTAL PAID CLAIMS $70,592.74
UNPAIDS
1 ACT AUTOMOTIVE SHERIFF- AUTO MAINT 18.00
2 COMMUNICATION REVOLVING FUND JAIL- PHONE 498.55
3 DBS DISPOSAL JAIL, HWY & CH- UTILITIES 120.00
4 DUSTY’S TIRE SHERIFF- AUTO MAINT 1252.71
5 EFFINGHAM TELECOM SOLUTIONS JAIL- PHONE 103.00
6 HEAVEN’S MIST BOTTLED WATER PROB- INCIDENTAL EXPENS 19.50
7 INDOFF JAIL, TREASURER, S OF A 1301.17
PROBATION, SUPPLIES
8 KIEFER LANDSCAPING REPAIRS TO CO BUILDING 275.00
9 MEAGHER SIGN & GRAPHICS SHERIFF- AUTO MAINT 950.00
10 PERRY’S AMALL ENGINES PUBLIC GROUNDS- MAINT 183.86
10 LORENZ SUPPLY CO CH- SUPPLIES 70.90
11 RAY O’ HERRON CO SHERIFF & JAIL- UNIFORMS 712.72
12 ROBBINS SCHWARTZ NICHOLAS & LIFTON MISC & CONTIGENCIES 3063.85
13 THE WEB CAFÉ JAIL- SUPPLIES 29.95
TOTAL $8,528.31