The April 16, 2015 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.


The Pledge to the flag was led by Sheriff Myers.


The blessing was led by Chairman Brad Harris.


The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart, Bryan Knapp, John Bayler, David Johnson, Mike Rinehart, Mary McCollough, Sue Pettit.


Absent: None


Chairman Whitehead acknowledged guest and there were several agenda changes: there will not be an executive session for the Hospital Report, Health Department will have 2 guests speaking, and Hospital President Amanda Goostree will have one guest to introduce.


Motion by Brad Harris, seconded by Jeremy Wildbur to approve the agenda as it stands. Motion Carried. Voice Action.


Motion by Sue  Pettit, seconded by Dave Johnson, to approve the County Board minutes of March 10, 2015.  Motion carried, voice action.


Motion by Sue Pettit, seconded by Brad Harris  to approve the action of the Claims Committee. Motion Carried. 13 YES 1 NO (Mike Rinehart voting no)


Board Member Mike Rinehart reiterated that he will not vote to approve claims until there is a full accounting of all claims.


Board Member Sue Pettit reminded members that State Attorney Marilyn Brant is checking into this, as well as, the Cash Management Plan Resolution previously approved by the board.


Jennifer Brown, 911 Coordinator, presented the 911 Report in written form.


Tim King, Kings Financial Consulting, presented a written report regarding information on refinancing Hospital Bonds.  King reported that the bonds have reached their call date and can be refinanced for lower rates.  The bonds can be refinanced as Alternate Revenue Bonds by approval of a Resolution at next month’s board meeting.  Kings approximate fee would be $70,000 or 2%.


Mike Hobbs, Clay County Hospital CFO, also presented information on the current hospital bond schedule, Medicare reimbursements, and interest earned on SSM pooled investments.


Board Member Sue Pettit questioned and stressed that many board members wanted to keep reserve funds earmarked for bond payment.  Hobbs noted that at this time funds have been internally designated as earmarked for bonds payoff.  This can be subject to change according to full board decision.  Hobbs did not feel it is the best choice to pay off bonds now.  Discussion between Board Members and CFO Hobbs continued regarding bonds and cash flow.  Hobbs noted that Clay County Hospital’s only interest cost at this time is on the Hospital Bonds.  Board Member Mike Rinehart stated he wanted to look further into paying off some of the bonds ahead of schedule.


Motion by Sue Pettit, seconded by Chris Rinehart, to table any action on the bond issue until further review.  The Hospital Committee recommendation is to not refinance the bonds.  The Executive Finance Committee will meet to review and bring back recommendations, as well. Motion Carried. Voice Action


Xenia Mayor Mitch Payne appeared before the board to request money from Public Safety Funds for the Xenia area nonprofit Xenia Community Safety Corporation.  Xenia area residents raise money to go directly to police/ safety fund to purchase a police car, education, and a fund part-time officer.  Clay County does patrol the Xenia area as well.  Payne was instructed to submit an itemized request to the Executive Finance Committee for next year’s budget.


Additionally, Mayor Payne noted that Animal Control is his next concern.  He is very frustrated with CCARS and cannot clearly determine what service they provide.  Payne was told that the County contracts with CCARS for Animal Control in unincorporated areas, not municipalities.


The issue was referred to the Animal Control Committee.


The Probation Department Report was available in written form.


Jeff Workman, Clay County Health Department, presented the Board of Health Report in written form.


Workman introduced Brandi Young, Home Care Director, and Audra Wiley, Teen Reach Coordinator.  Young provided a brief overview of Home Care for Clay County.  Additionally, Wiley spoke regarding Teen Reach and immediate funding cuts for the rest of 2015 and 2016.  Wiley noted that Teen Reach will remain open until May 28.  At that time Teen Reach assets will be sold to recoup costs that the Health Department is now covering.


Sheriff Andy Myers presented the Sheriff’s Department report in written form.


Motion by Jeremy Wildbur, seconded by Bryan Knapp to ratify the Chairman’s appointment of Kevin Logan to the Board of Review for a 2 year term, replacing Anna Mae Coulter. Motion Carried. Voice Action (with Janice Brooks voting No)


Motion by Sue Petitt, seconded by Brad Harris to ratify the Chairman’s reappointment of Hugh Kessler to the Farmland Assessment Review Committee for a 3 year term. Motion Carried. Voice Action.


Supervisor of Assessments Kindal Eastin thanked Anna Mae Coulter for her years of service to the Supervisor of Assessments Office.


Board Member Brad Harris ask that Eastin check on getting a plague of appreciation for Coulter.


Motion by Chris Rinehart, seconded by Janice Brooks to approve moving $20,000 from the General Fund to Worker’s Comp.  Motion Carried.


Treasurer Jana Tolliver presented the Treasurer’s Department Report in written form.


Motion by Mary McCollough, seconded by Jeremy Wildbur, to accept the low bid of Mt. Carmel Stabilization, Inc. of Mt Carmel, IL for providing HFE-150 Emulsified Asphalt, and haul & spread aggregates for the County’s 2015 Motor Fuel Tax maintenance program in the total amount of One Hundred Thirty-Four Thousand Seven Hundred Six and 25/100 ($134,706.25).  Motion Carried. Voice Action


Motion by Bryan Knapp, seconded by Dave Johnson to approve Bridge Aid Petition 15(06-1) in the Township of Larkinsburg, Clay County, Illinois. Motion Carried. Voice Action


County Engineer Mike Quandt presented the Highway Department Report in written form.  Additionally, Quandt noted that the Special Tax Question on the April Ballot passed.


The Board thanked Mike for his efforts to inform voters regarding the Special Highway Tax question.


Clay County Hospital President Amanda Goostree introduced Dr. Doolittle, the owner of Integritas Emergency Physician Services. Integritas has begun staffing the Clay County Emergency Room.  Dr. Doolittle recognizes the need Southern Illinois has in recruiting physicians and offered assistance through his Physician contacts.  Emergency Room Physicians have stepped up to help with patient load since the death of Dr. Jenkins.
Additionally, Goostree provided the Hospital Report in written form.   Goostree noted that Deb Harris, Nurse Practitioner, has joined the CCH staff and will begin seeing patients at the Louisville Medical Clinic.


Additionally, Dr. Bunnell has agreed to care for CCH patients in the local nursing homes.


Board members briefly discussed the needed purchase of a Digital Radio System. Approximate cost is $23,382.95, an unbudgeted item.  Chairman Whitehead referred this to the Executive Finance Committee for a recommendation.


Motion by John Bayler, seconded by Dave Johnson to approve the Architectural and Engineering Study for the renovation of the Kumar Building, cost $10,000, as well as, approving going out for bids for the remodel project. (Unbudgeted item) Motion Carried.  12 Yes, 2 No (Mike Rinehart and John Weidner voting no.)


Motion by Sue Pettit, seconded by Jeremy Wildbur, to adopt the following Resolution.  Motion Carried. Voice Action.




 WHEREAS,  hospitals throughout the State of Illinois are major economic engines, with hospitals statewide providing nearly 450,000 direct and indirect jobs and generating more than $83 billion in economic impact annually; and

WHEREAS, hospitals across Illinois are the cornerstones of a strong and prosperous local and state health care delivery system, working to provide the essential high quality, accessible health care critical to ensuring the health and well-being of Illinois citizens; and,

WHEREAS,  Clay County Hospital is one of the largest employers in this sparsely populated, rural Clay County area, employing two hundred fifty (250) people, and contributing 20 Million Dollars to the local economy, creating an enormous positive economic impact on Clay County, while providing the convenient, high-quality, accessible health care critical to a healthy community; and,

WHEREAS, Illinois hospitals, in good faith and in partnership with the Illinois General Assembly, have acted in collaboration with the State to help finance the Medicaid program, including absorbing 380 Million Dollars in Medicaid cuts since 2011, and bringing the State of Illinois more than $1 Billion Dollars in Federal funding annually, including $400 Million to non-hospital providers, through the Hospital Assessment Program; and,

WHEREAS, the proposed 2016 budget proposed by Governor Bruce Rauner radically cuts State Medicaid funding to hospitals across Illinois by nearly $800 Million, forcing cuts in jobs and the loss of $1.7 Billion in economic activity statewide; and,

WHEREAS, on a local level, Medicaid provides coverage for twenty-six percent (26%) of the outpatients and twelve percent (12%) of the inpatients treated at Clay County Hospital, in Flora, Clay County, Illinois, so cutting Medicare funding would significantly jeopardize access to health care services for a significant portion of the population; and, it would also place medical jobs and professional health care workers’ positions in jeopardy of being cut; and,

WHEREAS, Clay County Hospital cannot absorb such Medicare cuts, nor is there any other adequate source of funding to compensate for the proposed cut to the Medicaid funding cuts.

THEREFORE, BE IT HEREBY RESOLVED by the Board of Clay County, Illinois, to urge the Illinois General Assembly to oppose and reject the Governor’s proposed reductions to Medicaid funding/reimbursements for hospitals.

IT IS HEREBY FURTHER RESOLVED by the Board of Clay County, Illinois, to urge the Illinois General Assembly to consider and enact workable and reasonable alternatives to Medicaid cuts to hospitals, and to work with the hospital community and with the Illinois Hospital Association, to find potential alternatives that permit a reduction of the State budget while still permitting Medicaid funding to hospitals.

DATED this __________ day of April, 2015.









Motion by Janice Brooks, seconded by John Bayler to approve the Medical Staff Credentialing for the following health professionals.  Motion Carried. Voice Action



Syed Shah, MD                                 Courtesy Neurology


Provisional to Full Courtesy:

Stephanie Van Ulft, MD                                Courtesy Psychiatry


Rapid Credentialing:

Initial Appointment:


Dr. Donald Bunel, MD                    Provisional Active Family Practice

Dr. Sean McCain, MD                     Provisional Active Emergency Medicine

Debra Harris, APN                            Provisional Specified Professional Affiliate


Clay County Hospital CFO Mike Hobbs presented information regarding Audit Reconciliations for Cash Accounts and Fixed Assets.  Auditor’s comments, stemming from 2008, noted that Fixed Assets had not been inventoried for the last 7 years.


Administration and Department Managers reviewed inventory lists, discovering approximately $990,000 worth of equipment still on the books that had been disposed/discarded, some dating back to 1973.  After reconciliation, approximately $990,000 had to be written off of the Hospital’s Asset Listing, resulting in $90,000 loss on disposal.


Hobbs assured board members that inventory procedures will be implemented in future.


Hobbs next addressed Auditor’s comments regarding reconciliation of Cash Accounts, Since 2010, Auditors have noted in their management comments, the books did not agree to the cash statements received from the banks.  The General Ledger did not agree to the bank statements that were received from financial institutions.  To remedy this, bank statements were compared to the General Ledger, showing net $209,000 discrepancy.  Reconciliations with the various types of accounts is not always easy and had not been done for quite some time, thus entailing an entry to the books to get them back in line.


Board members questioned Hobbs mentioning accountability and the possibility of a forensic audit.  Board Members were perplexed that these matters had not been brought up before and thanked Hobbs for disclosing the Audit findings and working to adjust the accounts.


Board members questioned where the money went to, with Hobbs responding that it’s not to say the money went anywhere.  It’s a number under a dual entry accounting system that got put there with no substantiation behind it.


It could be a typo, debit/credit transposition error, undiscovered since reconciliations weren’t being done.


At this point, Goostree interjected that she is hoping to invite the entire board to the audit presentation meeting.


Board Members discussed a forensic audit, with Hobbs noting that you would need to go back to where it balanced and move forward to find errors.  One possibility was for the Executive Finance Committee to check on estimated costs.


Hobbs then addressed the Dated Medicaid and Medicare Accounts. In examining the books, several accounts receivables dating back to 2010, show approx. $500,000 uncollected and past the Medicare/Medicaid filing deadline.   Hobbs noted that more oversight and review of accounts receivables will be implemented.


The Receivables accounts will be written off and more are expected to be found, with information being shared with board members.


CFO Hobbs then shared a Revenue and Volume 4 year Trending Report in written form, showing substantial growth in Inpatient Revenue, as well as Outpatient Revenue.


Additionally, Hobbs provided the Fiscal Year 2015 year end Financial Summary, ending the year with a total gain of $300,460.00


Chairman Ted Whitehead presented the Regional Office of Education #12  Quarterly Report of Official Acts.


Motion by Jeremy Wildbur, seconded by Janice Brooks, to ratify the Chairman’s appointment of Mary McCullough to SCIRP Economic Development Committee.  Motion Carried. Voice Action.

Chairman Whitehead opened the floor to public comment with several individuals from the audience addressing concerns with the Board.


First to speak was Danette Craig who provided a letter to all board members.  Craig provided contact information in the letter and is eager to speak with them regarding issues at the Clay County Hospital.


Chairman Whitehead respectfully corrected, that to his knowledge, she had never been denied the opportunity to speak at the Hospital Committee and urged her to follow protocol and go through the Hospital Committee with issues/concerns.


Next to speak was Barbara Burton.  Burton made mention of employees in the audience that are no longer employed at the Hospital


Assistant St. Attorney Melanie Pearce interjected that with any discussion specific to employees, there are options to discuss those issues in closed session.


Burton continued by asking board members to be held accountable for the things that go on at the hospital in regards to money, employee retention, fraud.  She urged them to ask questions and not just believe what they are told, to be more informed.


Board Member Mike Rinehart stated that the board owes it to themselves to find out what’s happening at the Hospital, acknowledge that the County does own this Hospital and take accountability.  Rinehart urged the board to have a meeting where the general public can come and go into closed session to discuss employee/ hospital issues.


Chairman Whitehead reiterated that he would encourage hospital issues to go through the Hospital Committee.  Brief discussion continued regarding special meetings and open meetings act requirements.


Board Member Brad Harris interjected that he would like to see more light shed on issues at the hospital, whether forensic investigations are called for, and stating we all just want what is best for the hospital, patients and the county.


Next to speak was Mike McLane, Director of the CCH Clinic.  McLane had praise for CCH administration, citing many in the audience are supportive of the current administration.


Mike Anderson, former CCH employee, was next to address board members.  Anderson stated he had sent letters to Ted and Sue, and again to all board members.  Anderson felt he was forced out of his employment at the hospital.


Assistant States Attorney Pearce again interjected that the Open Meetings Act is designed for transparency in our government.  She feels that a lot of people desire to see that, but there are reasons for exceptions too.  Executive Sessions are designed to protect from slander and liability from comments made in public.  There are other safer avenues to discuss issues, such as through committee, for both parties to find progress towards transparency.


Chairman Whitehead thanked all for their attendance.


Motion by John Bayler, seconded by Bryan Knapp, to adjourn.  Time:  8:50 p.m.  Motion carried, voice action.






















Mr. Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:


No.         Names of Claimants                        For What                                                                                   Amount of Claim

ACT TIRE & AUTO                             SHERIFF- AUTO MAINT                                                                                  5.00

AMEREN CIPS                                    JAIL, HWY, PROB, CH-UTILITIES                                                                  472.14

AIT                                                         CORONER- TOXICOLOGY                                                                              360.00

AYERS, JAMIE                                    JAIL- PHONE, SHERIFF- OVERTIME                                                            162.64

BARBECK COMMUNICATION      JAIL- MAINT TO EQUIP                                                                                  153.00

BARBER, STEPHEN D.M.D.            JAIL- MEDICAL SERVICES                                                                               219.00

BOYD, JERRY                                       COURTS- MISC EXPENS FOR INDIGENTS                                                400.00

BRITTON, BRENDA                           CO BOARD SEC FEES, CO CLK- MISC                                                          230.97

BYRD, ASHTON                                  JAIL –PHONE, SHERIFF- OVERTIME & TRAINING                                 548.08

CARTRIGHT, ADAM                         SHERIFF UNIFORMS, JAIL- PHONE                                                            208.98

CELLULAR ONE                                  ESDA- PHONE                                                                                                    41.19

CLAY COUNTY ADVOCATE PRESS ELECTION- PUBLICATION                                                                           62.70

CLAY COUNTY HEALTH DEP          JAIL- MEDICAL SUPPLIES                                                                               116.21

COBLE, JIM                                         IMPROVEMENTS TO CO BUILDING                                                           1000.00

COLCLASURE, DERRICK                  JAIL- SALARIES OF CORRECTIONAL OFFICER                                         3854.24

COMPASS WEB                                 ST ATTY- EQUIPMENT MAINT                                                                     525.00

CONCRETE EVOLUTIONS               JAIL- IMPROVEMENTS TO CO BUILDING                                                                3500.00

COUNTY BOARD MEMBERS         COUNTY BOARD-EXPENSE                                                                           2015.63

EFFINGHAM TELCOM                     JAIL- PHONE                                                                                                       103.00

ELECTION SYSTEM                           ELECTION- COMPUTER SERVICES                                                              6701.63

FANCHER, PHILLIP                           BAILIFFS                                                                                                               1051.20

MARK FELDHAKE                              JAIL- PHONE                                                                                                       40.00

FLEET ONE LLC                                   PROBATION- TRAVEL                                                                                     87.62

FLORA POSTMASTER                      ESDA- MISC                                                                                                        98.00

FLORA PRINTING COMPANY       PROBATION- INCIDENTAL EXPENS                                                           71.80

FRANKLIN COUNTY DETENTION JAIL- HOUSING ADULTS                                                                                300.00

FRANK & BRIGHT FUN HOME     CORONER- OFFICE EQUIP EXPENS                                                            100.00

GFI DIGITAL                                        CH RECORD- DEBT RETIRMENT                                                                   22.90

GOODIN ASSOCIATES                    CIRCUIT CLERK- SUPPLIES                                                                             346.50

GREENWOOD, PAT                          JAIL- OVERTIME, SHERIFF- AUTO MAINT, TRANSPORTING            778.04


GREENWOOD, TOM                        COURTHOUSE SECURITY-BAILIFF                                                              467.20

GROSS, WILLIAM                             COURTHOUSE- BAILIFF, JAIL- OVERTIME, TRAINING                        1687.81

GROVES, TONY                                 JAIL- OVERTIME                                                                                                                205.20

HARRS ACE HARDWARE                CH- PURCHASE EQUIP, JAIL- SUPPLIES                                                    236.92

HEUERMAN, CORY                          JAIL-PHONE                                                                                                        40.00

HOMEFIELD ENERGY                       JAIL, CH, PROB- UTILITIES                                                                             995.06

IACO                                                      S OF A- TRAINING                                                                                            90.00

ILLINOIS SEC OF STATE                   SHERIFF INCIDENTAL EXPENS                                                                     120.00

IPAI                                                        S OF A- TRAINING                                                                                            1020.00

JACONI, JAMES M.D.                      CORONER- AUTOPSY                                                                                      1670.00

LEWIS, ELAM                                      JAIL- PHONE                                                                                                       40.00

LEXIS NEXIS                                        ST ATTY- SUPPLIES                                                                                           250.00

LINDA’S CLEANING SERVICE        HWY- UTILITIES                                                                                                 65.00


MENARDS                                           JAIL- SUPPLIES                                                                                                  94.98

MILLER OFFICE EQUIPMENT        PROB- INCIDENTAL EXPENS                                                                         98.12

MILLER, WES                                      CORONER- SUPPLIES                                                                                      84.60

MILNER, CHAD                                  JAIL-PHONE                                                                                                        40.00

MILONE, GARY E                              COURTS- ATTY FEES FOR INDIGENTS                                                       856.54

MULTI- HEATH SYSTEMS               PROB- INCIDENTAL EXPENS                                                                         84.00

MUNICIPLE UTILITIES                     JAIL, CH, HWY, PROB-UTILITIES                                                                  2997.53

MURPHY CONSTRUCTION            JAIL- PUBLIC GROUNDS IMPROVEMENT                                                               72915.91

MYERS, ANDY                                    JAIL- PHONE & IMPROVEMENTS                                                                               228.48


NOTARY PUBLIC ASSOCIATION  ST ATTY- SUPPLIES                                                                                           49.00

RAY PHILLIPS                                      JAIL-PHONE, BAILIFFS                                                                                    390.40

PRYOR, JADE CSR, RPR                   ST ATTY- TRANSCRIPT FEES                                                                          18.00

QUILL                                                    ELECTION- SUPPLIES                                                                                       11.99

RICOH                                                   SHERIFF- SUPPLIES                                                                                          125.00

RKDIXON                                             CH RECORDS- DEBT RETIREMENT                                                              131.28

SAV MOR PHARMACY                    JAIL- MEDICAL SERVICES                                                                                     54.33

SOUTH CENTRAL FS                         SHERIFF- AUTO MAINT                                                                                 2115.07

SPITZNER, STEVEN                           JAIL PHONE                                                                                                        40.00

STURM, ROBERT                               JAIL- OVERTIME                                                                                                151.74

TASER                                                   JAIL- SUPPLEIS                                                                                                  182.64

THE WEB CAFÉ INC                          JAIL- PURCHASEOF EQUIPMENT                                                             224.50

VERIZON                                              JAIL- TELEPHONE                                                                                              342.39

VOTEC                                                  ELECTION- COMPUTER SERVICES                                                              6818.15

WALMART                                          PROB- INCIDENTAL EXPENS, PUBLIC DEFENDER- OTHER EXPENS                                                                                                                                                                                                                                                53.69

WEIDNER, KRISTA                            PROB- TRAVEL                                                                                                   341.20

WOOD, STEPHEN                             JAIL- TRAINING                                                                                                 132.62

WTCI                                                     CH, JAIL, HWY-PHONES                                                                                 531.79

YOUNG’S PIT STOP                          SHERIFF- AUTO MAINT                                                                                  30.00

YOUNG, RONALD                             COURTS- ATTY FEES FOR INDIGENTS                                                       475.95

ZINKS BUILDING CENTER              JAIL- SUPPLIES                                                                                                  13.07












APEX COMMUNICATION                              CORONER- SUPPLIES                                                                      35.00

BYERS PRINTING COMPANY                        COUNTY CLERK- SUPPLIES                                                            505.56


COMMUNICATION REVOLVING FUND   JAIL- PHONE                                                                                       498.55

COMPASS WEB                                                 S OF A- & ELECTION- COMPUTER SERVICES                          75.00

CREATIVE PRODUCT SOURCING, INC      SHERIFF- INCIDENTAL EXPENS                                                    69.00

DBS                                                                        UTILITIES                                                                                             120.00

EFFINGHAM TELECOM SOLUTIONS          JAIL- PHONE                                                                                       103.00

FE MORAN, INC                                                                COURTHOUSE                                                                                   232.00

HARRS ACE HARDWARE                                JANITOR & JAIL- SUPPLIES                                                           355.54

HEAVENS MIST WATER                                  CH- SUPPLIES                                                                                     91.00

INDOFF                                                                TREASURER, STATES ATTY, S OF A, ELECTION, JAIL             3565.47



KIEFER LANDSCAPING                                   REPAIRS TO COUNTY BUILDING                                                 275.00

LOUISVILLE AUTO PARTS                              JAIL- SUPPLIES                                                                                  767.50

MIKES FOOD MARKET                                    DIET & CARE FOR PRISONERS- JAIL                                           2864.44

MILLER OFFICE EQUIPMENT                        S OF A – COMPUTER TAX SERVICES                                          215.00

PERRY’S SMALL ENGINE                                                MAINT TO EQUIP AT COURTHOUSE                                         220.58

RAY O’HERRON CO                                          SHERIFF- UNIFORMS                                                                      57.72

ROBBINS SCHWARTZ                                      MISC & CONTINGENCIES                                                              650.00

THE WEB CAFÉ INC                                          JAIL- SUPPLIES, MAINT ON EQUIP                                            229.90

THOMSON- REUTERS- WEST                       JAIL- SUPPLIES                                                                                  300.00

YOUNG’S PIT STOP                                          SHERIFF- AUTO MAINT                                                                  30.00

ZIMDARS A/C                                                    REPAIRS TO COUNTY BUILDINIGS                                             2215.39

ZINK BUILDING CENTER                                REPAIRS TO COUNTY BUILDINGS                                              227.18

TOTAL UNPAIDS- $ 13,943.33








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