Board Min August 9, 2016



The August 9, 2016 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.

The Pledge to the flag was led by Sheriff Myers.

The blessing was led by Brad Harris.

The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, Janice Brooks,   John Weidner, Chris Rinehart, John Bayler, Mike Rinehart, Mary McCollough

Absent: Bryan Knapp, Dave Johnson, Barb McGrew, and Jeremy Wildbur


Chairman Whitehead acknowledged guests and there were no agenda changes.


Motion by Mary McCollough, seconded by Mike Spitzner, to approve the agenda as it stands.  Motion Carried. Voice Action.


Motion by Brad Harris, seconded by Joe Goodman, to approve the County Board minutes of July 12, 2016.  Motion Carried, Voice Action.


Motion by Joe Goodman, seconded by Mary McCollough, to approve the action of the Claims Committee.  Motion Carried. 9 Yes, 1 No


Jennifer Brown, 911 Coordinator, presented the 911 report in written form.


Jeff Workman, Clay County Health Department presented the Board of Health Bulletin in written form.


Sheriff Andy Myers presented the Sherriff’s Activity Report in written form.  Additionally, Myers noted fuel bids are being accepted.


Treasurer Jana Tolliver presented the Financial Reports in written form.  Additionally, Tolliver reported tax collection is currently in progress.


Motion by Brad Harris, seconded by Janice Brooks, to approve Bridge Aid Petition 16(12-1) in the Township of Xenia, Clay County, Illinois.  Motion Carried.  Voice Action.


Motion by Mike Spitzner, seconded by Joe Goodman, to approve Bridge Aid Petition 16(06-2) in the Township of Larkinsburg, Clay County, Illinois.  Motion Carried.  Voice Action.


Motion by Mary McCollough, seconded by Mike Rinehart, to approve Bridge Aid Petition 16(09-2) in the Township of Pixley, Clay County, Illinois.  Motion Carried.  Voice Action.


Engineer Quandt briefly discussed the status of the Energy Transfer Crude Oil Project.  ETCO may be completing their work in the next few weeks and the time frame for our road restoration is short in order for the work to be completed this fall, especially the oil and chip work.  If this work can be completed this fall as noted, Quandt will then request approval to proceed as per the Road Use Agreement approved by the Board at the March 8, 2016 Board Meeting.  The agreement stipulates the County can expend up to $107,000, which ETCO will then reimburse the County.


County Engineer Mike Quandt presented the Highway Department Report in written form.  Additionally, Quandt noted Steve Mink Backhoe and Ditching was the low responsive bidder for bridge repairs to the Xenia and Pixley Township Bridges for the bid amounts of $6,700.00 and $3,600.00 respectively.


Motion by Janice Brooks, seconded by John Bayler, to approve CCH receiving daily email transactions from Flora Bank and Trust ( Sarah Richardson and Rebecca Johnson’s names will be removed, while Janelle Monroe and Alexis Urfer’s names will be added.)


CCH Interim President Michael Zilm presented the Hospital Report in written form. In particular, Zilm noted: (1)  the Cisne Clinic celebrated its 1 year anniversary.  Both Cisne and Clay City Clinics are doing well.  (2)  CCH Employee Engagement Committee launched a project to collect money/ back packs for local students; 150 Book bags were collected/distributed. (3) Cisne and Clay City Clinics have both received Rural Health Certification.  (4) CCH has been awarded the HRSA grant of $200,000/year (3 year renewable grant) for Chronic Care Management.

Additionally, Zilm noted the upcoming Health and Wellness Expo to be held Saturday, August 13.


Motion by Brad Harris, seconded by John Bayler, to approve the 2017 Major Medical Plan Selections for Courthouse Employees:  HOPE 500 and HOPE 2000. Motion Carried.


Motion by Brad Harris, seconded by Joe Goodman, to approve the definition of Full Time Employee and New Hire / Full Time eligibility for Hope Trust Health Insurance for2017. Motion Carried. Voice Action.


Motion by John Bayler, seconded by Mike Spitzner, to approve the appointment of County Clerk Brenda Britton as the Designated Membership/ Billing Contact and Hope Trust Board Member for 2017.  Motion Carried. Voice Action.


Motion by John Bayler, seconded by Brad Harris to approve the Coroner’s request for the purchase of a Three Body mortuary cooler for $5879.00.  (1/2 paid by Coroner’s budget and the other 1/2 paid by CCH.)  Motion Carried.


Chairman Ted Whitehead thanked Strategic Planning Committee Chairman Chris Rinehart for organizing a productive meeting.


Motion by Mike Rinehart, seconded by Mike Spitzner, to ratify the Chairman’s appointment of Andrew Bangert to Clay City FPD.  Term ending May 2017.  Motion Carried. Voice Action


Motion by Mary McCollough, seconded by Janice Brooks, to adopt a Resolution Relating to termination of participation by Elected Officials in IMRF, County Board Members, Motion Carried. Voice Action.

Board Member Mike Rinehart asked about organizing past Resolutions, getting those all into order.


Chairman Whitehead thanked ESDA for their work at the Clay County Fair and noted their upcoming fundraiser this weekend.


Mary McCollough questioned whether a request from the City of Flora for sirens had been addressed.  Finance Chairman Chris Rinehart responded that it has be addressed.


Motion by Janice Brooks, seconded by John Weidner, to adjourn. Time: 6:35p.m.  Motion Carried. Voice Action

Mr. Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:

No.         Names of Claimants                        for What                                                                                    Amount of Claim

1              ADP                                                       MISC & CONTINGENCIES                                                                              0.00

2              AMEREN CIPS                                    JAIL, HWY, PROB, CH-UTILITIES                                                                  1389.81

3              AYERS, JAMIE                                    JAIL- PHONE.SHERIFF-TRAINING, OVERTIME                                       624.10

4              BRIGHT, BARB                                   CORONER- OFFICE EXPENS                                                                          100.00

5              BRITTON, BRENDA                           COUNTY BOARD SEC FEE, CO CLK- MISC                                                 581.68

6              BYRD, ASHTON                                  JAIL –PHONE                                                                                                      40.00

7              CAMPBELL FIRE & SAFETY             PUBLIC GROUNDS EQUIP MAINT                                                              48.00

8              CARTRIGHT, ADAM                         JAIL- PHONE                                                                                                       40.00

9             CELLULARONE                                   ESDA- TELEPHONE                                                                                           41.37

10           CHET’S ELECTRIC                               REPAIRS TO COUNTY BUILDING                                                                 90.00

11           CIC                                                         RECORDERS MISCO- SUPPLIES                                                                   105.00

12           CLAY COUNTY ADVOCATE            REVIEW OF ASSESSMENTS-ROLLS EXPENSES                                        68.00

13           CLAY COUNTY COLLECTOR           SHERIF—INCIDENTAL EXPENS                                                                    92.68

14           CLAY CO CONSERVATION             CLAYCOSOILCONSERVATION                                                                      4500.00

15           CLAY COUNTY HEALTH DEPART  JAIL- MEDICAL SERVICES                                                                               132.24

16           CLAY COUNTY REPUBLICAN         PROB-INCIDENTAL EXPENS                                                                          42.35

17           CLAY COUNTY TREASURER- IMRF MISC AND CONTIGENCIES                                                                        292.50

18           COUNTY BOARD MEMBERS         COUNTY BOARD-EXPENSE                                                                           2049.35

19           DALE’S AUTO SALVAGE                 SHERIFF-INCIDENTAL EXPENS                                                                     345.00

20           DBS DISPOSAL                                   CH & JAIL- UTILITIES                                                                                        120.00

21           DELANEY, DONALD                          REVIEW ASSESSMENT- ROLLS /EXPENSES                                              59.79

22           EASTIN, KINDAL                                                S OFA-TRAVEL                                                                                                   145.64

23           EFFINGHAM TELCOM                     JAIL- PHONE                                                                                                       103.00

24           ELLIOTT, CHRISTOPHER                  PUBLIC DEF- OTHER EXPENS                                                                        159.36

25           FANCHER, PHILLIP                           COURTHOUSE SECURITY-BAILIFF                                                              1168.00

26           FCJDC                                                    HOUSING JUVENILES                                                                                     3945.48

27           FELDHAKE, MARK                            JAIL- PHONE, SHERIFF-OVERTIME                                                             241.23

28           FORE, KELLIE                                      CO CLK- MISC                                                                                                    89.00

29           GFI DIGITAL                                        CH- RECORDS                                                                                                     41.73

30           GREENWOOD, PAT                          JAIL- PHONE, SHERIFF- TRANSPORTING PRISONERS                         71.89

31           GROSS, WILLIAM                             COURTHOUSE- BAILIFF                                                                                  1701.52

32           HAGEN, DENA                                   S OF A- CLERICAL OVERTIME                                                                       408.98

33           HASTINGS, JACK                               REVIEW ASSESSMENT- ROLLS /EXPENSES                                              58.90

34           HEAVEN’S MIST WATER                PROB- INCIDENTAL EXPENS                                                                         38.00

35           HEUERMAN, CORY                          JAIL-PHONE, SHERIFF-TRANSPORT PRISONERS & OVERTIME        597.98

36           HOMEFIELD ENERGY                       JAIL, CH, HWY- UTILITIES                                                                               1437.22

37           IL OIL & GAS ASSOC                        S OF A- COMPUTER TAX SERVICES                                                            152.76

38           IL SHERIFF ASSOCIATION              SHERIFF- INCIDENTAL EXPENS                                                                    410.00

39           ISBA                                                       PUBLIC DEFENDER-OTHER EXPENS                                                           30.00

40           KIEFER LANDSCAPING                   REPAIRS TO COUNTY BUILDING                                                                 550.00

41           LAMB, EDDIE                                      REVIEW ASSESSMENT- ROLLS /EXPENSES                                              60.68

42           LEE’S PC DEPOT                                 COURTS- OPERATION OF JUDGES OFFICE                                             60.00

43           LEWIS, ELAM                                      JAIL- PHONE, SHERIFF- OVERTIME                                                            116.83

44           LINDA’S CLEANING SERVICE        HWY- UTILITIES                                                                                                 65.00

45           LOUISVILLE POSTMASTER            SHERIFF-SUPPLIES                                                                                           6.80

46           MILLER OFFICE EQUIP                    STATES ATTY-EQUIP MAINT                                                                        197.90

47           MILLER, WES                                      CORONER- TRAVEL & SUPPLIES                                                                 211.33

48           MILNER, CHAD                                  JAIL-PHONE, SHERIFF- OVERTIME                                                             261.35

49           MUNICIPLE UTILITIES                     JAIL, CH, HWY, PROB-UTILITIES                                                                  1131.37

50           MURBARGER, DALE                        VIOLENT CRIME VICTIMS ASSISTANCE ACT                                           4475.00

51           MYERS, ANDY                                    JAIL- PHONE, TRANSPORTING PRISONERS                                            100.93

52           NASRO                                                 SHERIFF- TRAINING                                                                                        40.00

53           PEARCE, MELANIE                           STATES ATTORNEY- TRAINING/ SEMINARS                                           119.00

54           PERRY’S SMALL ENGINE                                PUBLIC GROUNDS- EQUIP MAINT                                                            21.63

55           PHILLIPS, RAY                                    JAIL-PHONE, SHERIFF-OVERTIME, TRAINING                                       1390.95

56           RICOH                                                   SHERIFF- SUPPLIES                                                                                          125.00

57           RKDIXON                                             CH RECORDS- DEBT RETIREMENT                                                              147.03

58           SAVMOR PHARMACY                     JAIL- MEDICAL SERVICES                                                                               20.00

59           SIMS, LORI C.S.R.                             STATES ATTORNEY- TRANSCRIPT FEES,                                                   42.00

60           SOUTH CENTRAL FS                         SHERIFF- AUTO MAINT                                                                                  2112.15

61           SPITZNER, STEVEN                           JAIL PHONE, SHERIFF- TRANSPORTING PRISONERS                          63.83

62           STURM, ROBERT                               JAIL- OVERTIME                                                                                                                53.01

63           THE WEB CAFÉ                                   CURCUIT CLK- JAIL- SUPPLIES& MAINT                                                  1969.75

64           THOMPSON, LYNDI                         TREASURER- CLERICAL HIRE                                                                         350.00

65           THOMSON REUTERS- WEST         TREASURER & STATES AATY- DUES, MISC                                              523.06

66           TOLLIVER, JANA                                                TREASURER- MISC                                                                                           12.02

67           VERIZON                                              JAIL- TELEPHONE                                                                                              342.09

68           WALMART                                          PROB- INCIDENTAL EXPENS, JAIL DIET & CARE FOR PRISONERS   1944.36


69           WEX                                                       PROB- TRAVEL                                                                                                   145.47

70           WOOD, STEVE                                   COURTHOUSE SECURITY-BAILIFF                                                              350.40

71           WTCI                                                     CH, JAIL, HWY-PHONES                                                                                 2265.85

72           ZINKS BUILDING CENTER              CH-SUPPLIES                                                                                                      159.86











  1. ACT AUTOMOTIVE                 SHERIFF- AUTO MAINT                                                  32.00
  3. COMMUNITY REVOLVING FUND JAIL- PHONE                                                                       498.55
  4. COMPASS WEB CO CLK & S OF A- COMPUTER SERVICES                 117.50
  5. DUSTY’S TIRE                                 SHERIFF-AUTOMAINT                                                    24.70
  6. HEAVEN’S MIST BOTTLED WATER CH- SUPPLIES                                                                     72.22


  1. LORENZ SUPPLY                                 CH- SUPPLIES                                                                     785.33
  2. MEAGHER SIGN & GRAPHICS REPAIRS TO CO BUILDING                                            210.00
  3. PERRY’S SMALL ENGINE CH- EQUIPMENT MAINT                                                               65.77
  4. RAY O’ HERRON SHERIFF & JAIL- UNIFORMS                                         607.69
  5. ROBBINS SCHWARTZ NICHOLAS LIFTON MISC & CONTINGENCIES                                              150.00

13           TERA CONKLIN                                                  PROB- TRAVEL                                                                   299.74

14           ZINK BUILDING CENTER                                PROB- INCIDENTAL EXPENS                                         3.56


TOTAL $4092.48




































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