The August 9, 2016 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, Janice Brooks, John Weidner, Chris Rinehart, John Bayler, Mike Rinehart, Mary McCollough
Absent: Bryan Knapp, Dave Johnson, Barb McGrew, and Jeremy Wildbur
Chairman Whitehead acknowledged guests and there were no agenda changes.
Motion by Mary McCollough, seconded by Mike Spitzner, to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by Brad Harris, seconded by Joe Goodman, to approve the County Board minutes of July 12, 2016. Motion Carried, Voice Action.
Motion by Joe Goodman, seconded by Mary McCollough, to approve the action of the Claims Committee. Motion Carried. 9 Yes, 1 No
Jennifer Brown, 911 Coordinator, presented the 911 report in written form.
Jeff Workman, Clay County Health Department presented the Board of Health Bulletin in written form.
Sheriff Andy Myers presented the Sherriff’s Activity Report in written form. Additionally, Myers noted fuel bids are being accepted.
Treasurer Jana Tolliver presented the Financial Reports in written form. Additionally, Tolliver reported tax collection is currently in progress.
Motion by Brad Harris, seconded by Janice Brooks, to approve Bridge Aid Petition 16(12-1) in the Township of Xenia, Clay County, Illinois. Motion Carried. Voice Action.
Motion by Mike Spitzner, seconded by Joe Goodman, to approve Bridge Aid Petition 16(06-2) in the Township of Larkinsburg, Clay County, Illinois. Motion Carried. Voice Action.
Motion by Mary McCollough, seconded by Mike Rinehart, to approve Bridge Aid Petition 16(09-2) in the Township of Pixley, Clay County, Illinois. Motion Carried. Voice Action.
Engineer Quandt briefly discussed the status of the Energy Transfer Crude Oil Project. ETCO may be completing their work in the next few weeks and the time frame for our road restoration is short in order for the work to be completed this fall, especially the oil and chip work. If this work can be completed this fall as noted, Quandt will then request approval to proceed as per the Road Use Agreement approved by the Board at the March 8, 2016 Board Meeting. The agreement stipulates the County can expend up to $107,000, which ETCO will then reimburse the County.
County Engineer Mike Quandt presented the Highway Department Report in written form. Additionally, Quandt noted Steve Mink Backhoe and Ditching was the low responsive bidder for bridge repairs to the Xenia and Pixley Township Bridges for the bid amounts of $6,700.00 and $3,600.00 respectively.
Motion by Janice Brooks, seconded by John Bayler, to approve CCH receiving daily email transactions from Flora Bank and Trust ( Sarah Richardson and Rebecca Johnson’s names will be removed, while Janelle Monroe and Alexis Urfer’s names will be added.)
CCH Interim President Michael Zilm presented the Hospital Report in written form. In particular, Zilm noted: (1) the Cisne Clinic celebrated its 1 year anniversary. Both Cisne and Clay City Clinics are doing well. (2) CCH Employee Engagement Committee launched a project to collect money/ back packs for local students; 150 Book bags were collected/distributed. (3) Cisne and Clay City Clinics have both received Rural Health Certification. (4) CCH has been awarded the HRSA grant of $200,000/year (3 year renewable grant) for Chronic Care Management.
Additionally, Zilm noted the upcoming Health and Wellness Expo to be held Saturday, August 13.
Motion by Brad Harris, seconded by John Bayler, to approve the 2017 Major Medical Plan Selections for Courthouse Employees: HOPE 500 and HOPE 2000. Motion Carried.
Motion by Brad Harris, seconded by Joe Goodman, to approve the definition of Full Time Employee and New Hire / Full Time eligibility for Hope Trust Health Insurance for2017. Motion Carried. Voice Action.
Motion by John Bayler, seconded by Mike Spitzner, to approve the appointment of County Clerk Brenda Britton as the Designated Membership/ Billing Contact and Hope Trust Board Member for 2017. Motion Carried. Voice Action.
Motion by John Bayler, seconded by Brad Harris to approve the Coroner’s request for the purchase of a Three Body mortuary cooler for $5879.00. (1/2 paid by Coroner’s budget and the other 1/2 paid by CCH.) Motion Carried.
Chairman Ted Whitehead thanked Strategic Planning Committee Chairman Chris Rinehart for organizing a productive meeting.
Motion by Mike Rinehart, seconded by Mike Spitzner, to ratify the Chairman’s appointment of Andrew Bangert to Clay City FPD. Term ending May 2017. Motion Carried. Voice Action
Motion by Mary McCollough, seconded by Janice Brooks, to adopt a Resolution Relating to termination of participation by Elected Officials in IMRF, County Board Members, Motion Carried. Voice Action.
Board Member Mike Rinehart asked about organizing past Resolutions, getting those all into order.
Chairman Whitehead thanked ESDA for their work at the Clay County Fair and noted their upcoming fundraiser this weekend.
Mary McCollough questioned whether a request from the City of Flora for sirens had been addressed. Finance Chairman Chris Rinehart responded that it has be addressed.
Motion by Janice Brooks, seconded by John Weidner, to adjourn. Time: 6:35p.m. Motion Carried. Voice Action
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants for What Amount of Claim
1 ADP MISC & CONTINGENCIES 0.00
2 AMEREN CIPS JAIL, HWY, PROB, CH-UTILITIES 1389.81
3 AYERS, JAMIE JAIL- PHONE.SHERIFF-TRAINING, OVERTIME 624.10
4 BRIGHT, BARB CORONER- OFFICE EXPENS 100.00
5 BRITTON, BRENDA COUNTY BOARD SEC FEE, CO CLK- MISC 581.68
6 BYRD, ASHTON JAIL –PHONE 40.00
7 CAMPBELL FIRE & SAFETY PUBLIC GROUNDS EQUIP MAINT 48.00
8 CARTRIGHT, ADAM JAIL- PHONE 40.00
9 CELLULARONE ESDA- TELEPHONE 41.37
10 CHET’S ELECTRIC REPAIRS TO COUNTY BUILDING 90.00
11 CIC RECORDERS MISCO- SUPPLIES 105.00
12 CLAY COUNTY ADVOCATE REVIEW OF ASSESSMENTS-ROLLS EXPENSES 68.00
13 CLAY COUNTY COLLECTOR SHERIF—INCIDENTAL EXPENS 92.68
14 CLAY CO CONSERVATION CLAYCOSOILCONSERVATION 4500.00
15 CLAY COUNTY HEALTH DEPART JAIL- MEDICAL SERVICES 132.24
16 CLAY COUNTY REPUBLICAN PROB-INCIDENTAL EXPENS 42.35
17 CLAY COUNTY TREASURER- IMRF MISC AND CONTIGENCIES 292.50
18 COUNTY BOARD MEMBERS COUNTY BOARD-EXPENSE 2049.35
19 DALE’S AUTO SALVAGE SHERIFF-INCIDENTAL EXPENS 345.00
20 DBS DISPOSAL CH & JAIL- UTILITIES 120.00
21 DELANEY, DONALD REVIEW ASSESSMENT- ROLLS /EXPENSES 59.79
22 EASTIN, KINDAL S OFA-TRAVEL 145.64
23 EFFINGHAM TELCOM JAIL- PHONE 103.00
24 ELLIOTT, CHRISTOPHER PUBLIC DEF- OTHER EXPENS 159.36
25 FANCHER, PHILLIP COURTHOUSE SECURITY-BAILIFF 1168.00
26 FCJDC HOUSING JUVENILES 3945.48
27 FELDHAKE, MARK JAIL- PHONE, SHERIFF-OVERTIME 241.23
28 FORE, KELLIE CO CLK- MISC 89.00
29 GFI DIGITAL CH- RECORDS 41.73
30 GREENWOOD, PAT JAIL- PHONE, SHERIFF- TRANSPORTING PRISONERS 71.89
31 GROSS, WILLIAM COURTHOUSE- BAILIFF 1701.52
32 HAGEN, DENA S OF A- CLERICAL OVERTIME 408.98
33 HASTINGS, JACK REVIEW ASSESSMENT- ROLLS /EXPENSES 58.90
34 HEAVEN’S MIST WATER PROB- INCIDENTAL EXPENS 38.00
35 HEUERMAN, CORY JAIL-PHONE, SHERIFF-TRANSPORT PRISONERS & OVERTIME 597.98
36 HOMEFIELD ENERGY JAIL, CH, HWY- UTILITIES 1437.22
37 IL OIL & GAS ASSOC S OF A- COMPUTER TAX SERVICES 152.76
38 IL SHERIFF ASSOCIATION SHERIFF- INCIDENTAL EXPENS 410.00
39 ISBA PUBLIC DEFENDER-OTHER EXPENS 30.00
40 KIEFER LANDSCAPING REPAIRS TO COUNTY BUILDING 550.00
41 LAMB, EDDIE REVIEW ASSESSMENT- ROLLS /EXPENSES 60.68
42 LEE’S PC DEPOT COURTS- OPERATION OF JUDGES OFFICE 60.00
43 LEWIS, ELAM JAIL- PHONE, SHERIFF- OVERTIME 116.83
44 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
45 LOUISVILLE POSTMASTER SHERIFF-SUPPLIES 6.80
46 MILLER OFFICE EQUIP STATES ATTY-EQUIP MAINT 197.90
47 MILLER, WES CORONER- TRAVEL & SUPPLIES 211.33
48 MILNER, CHAD JAIL-PHONE, SHERIFF- OVERTIME 261.35
49 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 1131.37
50 MURBARGER, DALE VIOLENT CRIME VICTIMS ASSISTANCE ACT 4475.00
51 MYERS, ANDY JAIL- PHONE, TRANSPORTING PRISONERS 100.93
52 NASRO SHERIFF- TRAINING 40.00
53 PEARCE, MELANIE STATES ATTORNEY- TRAINING/ SEMINARS 119.00
54 PERRY’S SMALL ENGINE PUBLIC GROUNDS- EQUIP MAINT 21.63
55 PHILLIPS, RAY JAIL-PHONE, SHERIFF-OVERTIME, TRAINING 1390.95
56 RICOH SHERIFF- SUPPLIES 125.00
57 RKDIXON CH RECORDS- DEBT RETIREMENT 147.03
58 SAVMOR PHARMACY JAIL- MEDICAL SERVICES 20.00
59 SIMS, LORI C.S.R. STATES ATTORNEY- TRANSCRIPT FEES, 42.00
60 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 2112.15
61 SPITZNER, STEVEN JAIL PHONE, SHERIFF- TRANSPORTING PRISONERS 63.83
62 STURM, ROBERT JAIL- OVERTIME 53.01
63 THE WEB CAFÉ CURCUIT CLK- JAIL- SUPPLIES& MAINT 1969.75
64 THOMPSON, LYNDI TREASURER- CLERICAL HIRE 350.00
65 THOMSON REUTERS- WEST TREASURER & STATES AATY- DUES, MISC 523.06
66 TOLLIVER, JANA TREASURER- MISC 12.02
67 VERIZON JAIL- TELEPHONE 342.09
68 WALMART PROB- INCIDENTAL EXPENS, JAIL DIET & CARE FOR PRISONERS 1944.36
SUPPLIES, MEDICAL SERVICES, PUBLIC DEF- OTHER EXPENS
69 WEX PROB- TRAVEL 145.47
70 WOOD, STEVE COURTHOUSE SECURITY-BAILIFF 350.40
71 WTCI CH, JAIL, HWY-PHONES 2265.85
72 ZINKS BUILDING CENTER CH-SUPPLIES 159.86
OTAL PAID CLAIMS $40,997.21
- ACT AUTOMOTIVE SHERIFF- AUTO MAINT 32.00
- CLAY COUNTY REPUBLICAN SHERIFF- SUPPLIES, ELECTION- PUBLICATION 98.70
- COMMUNITY REVOLVING FUND JAIL- PHONE 498.55
- COMPASS WEB CO CLK & S OF A- COMPUTER SERVICES 117.50
- DUSTY’S TIRE SHERIFF-AUTOMAINT 24.70
- HEAVEN’S MIST BOTTLED WATER CH- SUPPLIES 72.22
- INDOFF JAIL, CO CLK, S OF A, CIRCUIT CLK, TREASURER 1126.72
- LORENZ SUPPLY CH- SUPPLIES 785.33
- MEAGHER SIGN & GRAPHICS REPAIRS TO CO BUILDING 210.00
- PERRY’S SMALL ENGINE CH- EQUIPMENT MAINT 65.77
- RAY O’ HERRON SHERIFF & JAIL- UNIFORMS 607.69
- ROBBINS SCHWARTZ NICHOLAS LIFTON MISC & CONTINGENCIES 150.00
13 TERA CONKLIN PROB- TRAVEL 299.74
14 ZINK BUILDING CENTER PROB- INCIDENTAL EXPENS 3.56