The April 11, 2013 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. By Deputy Sheriff Greg French.
The Pledge to the flag was led by Deputy French.
The blessing was led by Brad Harris.
The roll was called: Present: Sue Pettit, Brad Harris, Jerry Britton, Janice Brooks, Thomas Butcher, Chris Rinehart, Bryan Knapp, Ted Whitehead, Ron King, Mike Rinehart and Jesse James. Absent: Mike Spitzner, and Joe Rudolphi.
Chairman Sue Pettit acknowledged guests and there where no agenda changes.
Motion by Brad Harris, second by Tom Butcher, to approve the County Board minutes of March 11, 2013. Motion Carried. Voice Action.
Motion by Mike Rinehart, seconded by Ted Whitehead, to approve the action of the Claims Committee. Motion Carried.
911 Coordinator Jennifer Brown presented the 911 report in written form
Kristie Warfel, CEFS, presented an update for CEFS and information regarding Downstate Public Transportation.
Motion by Tom Butcher, seconded by Mike Rinehart, to approve the Intergovernmental Agreement for CEFS Public Transportation. Motion Carried. Voice Action
This agreement is entered into by and between the County of Shelby and the counties of Fayette, Clay, Moultrie, Montogomery, and Douglas, (hereinafter referred to as the “Participants”) for the provision of public transportation in said counties.
WHEREAS, Participants have applied for a grant pursuant to Section 5311 of the Federal Transit Act of 1991 and the Downstate Public Transportation Act (30ILCS 740/2-1 et seq.) In order for financial assistance to be made available for public transportation programs in rural and small urban areas within Shelby, Fayette, Clay, Moultrie, Montogomery, and Douglas Counties; and
WHEREAS. It is the mutual desire of the Participants that the County of Shelby be designated as the “Primary Participant pursuant to Section 601.105(b) of the Illinois Department of Transportation Regulations for Public Transportation Assistance to Programs in Non-Urbanized Areas for the administration and distribution of Federal Section 5311 and Downstate Public Transportation funds.
And WHEREAS, Illinois Compiled Statutes 740/2-1 et seq. Authorizes a county to provide for public transportation within the county limits;
1. The county of Shelby shall be designated as the “Primary Participant” pursuant to Section 601.105(b) of the Illinois Department of Transportation Regulations for Public Transportation Assistance to Programs in Non-Urbanized Areas providing for the administration and distribution of Federal Section 5311 and Downstate Public Transportation Act funds.
2. It shall be the responsibility of the Primary Participant to receive all Section 5311 Funds from the Illinois Department of Transportation pursuant to said Department’s agreements with the Participants.
3. The Primary Participant shall disburse said funds to C.E.F.S. Economic Opportunity Corporation a not-for-profit corporation, the service provided under the terms and conditions of said agreements.
4. Delivery of services by service provider shall be made in accordance with agreements entered into by service provider with the Primary Participant.
5. Participants are not responsible to the service provider for any local matching funds, but may provide match as desired.
6. That the terms of this Agreement will be effective for the twelve- month grant period.
7. Any revisions of this Agreement must be agreed to by the Participants as evidenced by an addendum signed by the authorized representative of each.
8. This Agreement or any part thereof may be renegotiated where changes are required by State or Federal law, rules, regulations, or court action, or when Participants agree that a new intergovernmental agreement would meet their particular needs.
9. This intergovernmental agreement is binding upon the Participants, their successors and assigns.
10. If any section, clause, phrase or portion of this Intergovernmental Agreement is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of the Agreement. It is hereby declared the intent of the Participants that this Agreement shall remain valid and enforceable, notwithstanding the invalidity of any part hereof.
11. That only one original copy of this Intergovernmental Agreement shall be signed and executed by Participants and that any photocopies of the executed Intergovernmental Agreement shall be deemed to be duplicate originals.
COUNTY OF SHELBY, a body politic and corporate
Chairperson, Shelby County Board
Shelby County Clerk
COUNTY OF CLAY, a body politic and corporate
By: Sue Pettit Chairperson, Clay County BoardATTEST: Seal
Brenda Britton Clay County Clerk
Motion by Janice Bookes, seconded by Ron King, to adopt the Ordinance for CEFS Public Transportation. Motion Carried. Voice Action
AN ORDINANCE TO PROVIDE FOR PUBLIC TRANSPORTATION IN CLAY COUNTY, ILLINOIS
Whereby, public transportation is an essential public purpose for which funds may be expended under Article 13 Section 7 of the Illinois Constitution; and
WHEREAS, Clay County wishes to provide public transportation for its citizens and become eligible for grants from the state of Illinois or any department or agency thereof, from any unit or local government, from the Federal government or any department or agency thereof; and
WHEREAS, Illinois Compiled Statutes 740/2-1 et seq. Authorized a county to provide for public transportation within the Clay County limits:
NOW, THEREFORE, BE IT ORDAINED by the Chairman and the County Board of Clay County that:
Section 1. Shelby County shall hereby provide public transportation within county limits.
Section 2. The County Clerk of the County of Clay shall file a certified copy of this Ordinance, within sixty days after passage of this ordinance.
Section 3. This Ordinance shall be in full force and effect from and after its passage and approval, as required by law.
Section 4. That County Board Chairman of Shelby County is hereby authorized and directed to execute and file in behalf of Clay County a Grant Application to the Illinois Department of Transportation.
Section 5. That County Board Chairman of Shelby County is hereby authorized and directed to execute and file on behalf of Clay County all required Grant Agreement with the Illinois Department of Transportation.
PASSED by the Chairman and the Board of Clay County on the 11th day of April, 2013, and deposited and filed in the office of the Clay County Clerk of said County on that date.
Elected Board Members 14PRESENT 11AYE 11NAY 0Seal
Clerk of Clay County, Illinois
APPROVED by the chairman of the Clay County Board, this 11th day of April, 2013.
Sue Pettit , Chairman of Clay County, Illinois
The Clay County Health Department report was presented in written form.
Motion by Brad Harris, seconded by Ted Whitehead, to approve the reappointment of Anna Mae Coulter to the Board of Review. Motion Carried. Voice Action.
Motion by Chris Rinehart, seconded by Bryan Knapp, to approve the appointment of Nyal Dickey to the Farmland Assessment Review Committee. Motion Carried. Voice Action.
Chief Probation Officer Cutis Leib presented the Probation Department Report in written form.
Circuit Clerk Crystal Ballard presented her report in written form.
County Treasurer Jana Tolliver presented the Treasurer’s Reports in written form. Additionally, Tolliver reported she had received 3 NIMS Compliance Reports and Funds Requests from area Fire Protection Districts.
Chief Sheriff Deputy French presented the Sheriff’s Department report in written form.
Motion by Jesse James, seconded by Tom Butcher, That the chairwomen of the County Board be authorized to execute the Local Agency Agreement (BLR 05310) with the State of Illinois, acting by the through its Department of Transportation, for construction and construction engineering cost for the Hale Bridge (Structure #013-3162) over Raccoon Creek on Harter Township TR-212A (South Stanford Road), Section 99-04125-00-BR. Motion Carried.
Motion by Tom Butcher, seconded by Janice Brooks, To accept the low bid of Mt. Carmel Stabilization Group, Inc. Of Mt. Carmel, IL for providing HFE-150, and haul and spread aggregates for the County’s 2013 Motor Fuel Tax maintenance program in the total amount of Two Hundred Sixty- One Thousand Seven Hundred Fourteen and 00/100 ($261,714.00). Motion Carried.
Motion by Jerry Britton, seconded by Ron King, That the Chairwomen of the County Board be authorized to execute the Intergovernmental Agreement with Wayne County, whereby the Clay County Engineer will serve as Acting County Engineer for Wayne County. Motion Carried
CLAY COUNTY ENGINEER SERVING AS ACTING COUNTY ENGINEER FOR WAYNE COUNTY
This agreement is made and entered by and among Clay County, Illinois (“Clay”), and Wayne County, Illinois (“Wayne”) effective on the last date signed by a party hereto.
WHEREAS, Clay and Wayne have agreed that Michael R. Quandt may act as a part-time acting county engineer for Wayne County, Illinois; and further that Wayne County, IL would reimburse Clay County, IL for the time of Michael R. Quandt.
NOW, THEREFORE, BE IT AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. The Clay County Engineer shall serve as Acting County Engineer for Wyane County, and as such, provide similar services as County Engineer except that the time be expended for these services shall be as County Engineer except that the time be expended for these services shall be as directed by the Wayne County Road and Bridge Committee or as required to complete IDOT documentation. The time requirements may vary, but generally will be in the range of 10 hours to 20 hours per week, and may be increased by mutual verbal agreement by the Wayne County Road and Bridge Committee members and the Clay County Engineer.
2. Both parties agree to the following billable rates:
Clay County Engineer Base Rate $50.00 per hour (Portal to Portal)
Clay County Employer Contribution
IMRF 10.65% $5.33 per hour
Social Security 6.20% of SS wage, EST. $3.10 per hour
Medicare 1.45% of SS Wage, Est. $0.73 per hour
Workman’s Compensation 13.64% of gross wage $6.82 per hourTotal Estimated Hourly Rate $65.98 per hour
Mileage Portal to Portal (Using IRS Rate) = $0.565 per mile
3. Clay will invoice Wayne monthly for services provided by the Clay County Engineer.
4. Wayne shall hold harmless and indemnify Clay for any liability resulting from the acts of Michael R. Quandt while serving as the acting engineer for Wayne County, IL. Further Wayne will make the appropriate modifications to any insurance liability coverage of Wayne County, IL, including listing Michael R. Quandt as an authorized driver/ operator of motor vehicles for Wayne County, IL.
5. The term for this agreement shall be for a period not to exceed six (6) months from the date of execution by the appropriate officials of Clay and Wayne.
IN WITNESS WHEREOF, Clay and Wayne hereto have caused this AGREEMENT to be made, effective, and executed by their respective duly authorized officials.
Dated this 11th day of April, 2013.
CLAY COUNTY, ILLINOIS
BY: Sue PettitCounty Board Chairwoman
P.O. Box 160, Louisville, IL 62858
Dated this _____ day of __________, 2013.
WAYNE COUNTY, ILLINOIS
Gary Sloan, County Board Chairman
Glenda Young, County Clerk
301 E. Main ST., Fairfield, IL 62837
County Engineer Mike Quandt presented the Highway Report in written form.
Motion by Ron King, seconded by Jesse James, to approve the appointment for the following health professionals:
Amir Cheema, MD Courtesy Cardiology
Advancement of Privilegs
Elisabeth Beyer- Nolen, MD Courtesy OB/GYN
Additional PrivilegesKellie Grapperhaus, APN Provisional Specified Professional Affiliate Motion Carried. Voice Action.
Motion by Jesse James, seconded by Janice Brooks, to approve the purchase of the Endo EYE laparoscopic videoscope from Olympus for a total cost of $18,012.87. Motion carried.
Board Member Chris Rinehart updated the board on a recent Building and Grounds Committee meeting. The committee discussed landscaping options and recommend holding off on tree planting. Additionally, the committee discussed issues with roof repairs and probation department flooring concerns. The committee is waiting for more info before proceeding with recommendations for repairs.
Motion by Tom Butcher, seconded by Chris Rinehart, to approve the Teamsters Union Contract. This will include $.45 per hour raises the next 3 years; increased longevity by $5.00 per year; and changes to insurance language. Motion carried.
Chairman Pettit presented the Regional Office of Education Report in written form.
Motion by Mike Rinehart, seconded by Ted Whitehead, to approve the chairman’s appointment of David Johnson to County Board District K, following the vacancy created by the resignation of Vernon Guinn. Motion carried. Voice action.
The CEFS Central Illinois Public Transit monthly report was provided to board members.
Motion by Jesse James, seconded by Janice Brooks, to ratify the chairman’s appointment of Stacey Bullard to the 911 Board. Motion carried. Voice action
Circuit Clerk Crystal Ballard thanked the board for approving funding for a part time person in her office.
Motion by Ted Whitehead, seconded by Bryan Knapp, to adjourn. Time: 6:25 p.m. Motion Carried. Voice Action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
AMEREN CIPS CH, HWY, JAIL, PROB- UTILITIES 349.142 AMEREN ENERGY MARKETING PROB, CH, JAIL- UTILITIES 696.77
3 AMERICAN INST. OF TOXICOLOGY CORONER- TOXICOLOGY 180.00
4 BARBECK SHERIFF- INCIDENTAL EXPENSES 92.00
5 BOYD, JERRY COURTS & JUD MISC FOR EXP. INDIGENTS 737.50
6 BRIGHT, BARRY COURTS & JUD ATTOR.FEE FOR INDIGENTS 2221.52
7 BRITTON, BRENDA ADMIN- CNTY BOARD SEC FEE, CNTY 103.14
8 BYRD, ASHTON JAIL PART TIME CORR OFFICERS SALARY 779.10
9 CAMPBELL FIRE & SAFETY JAIL, CH- REPAIRS 162.00 10 CELLULAR ONE ESDA, JAIL- PHONE 184.69
11 CHILDERS, JEREMY SHERIFF- TRAINING, OVERTIME,INCID EXP 145.28 JAIL- PHONE
12 CLAY COUNTY HOSPITAL PROB- INCIDENTAL EXPENSES 12.24
13 CLAY COUNTY REPUBLICAN CIRCUIT- SUPPLIES, COURTS & JUD MISC EXP 92.63
14 COLLINS, MARY BETH WELCH ATTY FEE FOR INDIGENTS 409.02
15 COMMUNICATION REVOLVING JAIL- TELEPHONE 498.55
16 COUNTY BOARD MEMBERS COUNTY BOARD MEETING 3041.77
17 DELUXE TREASURER- SUPPLIES 516.12
18 ES&S ELECTION- COMPUTER SUPPLIES 4471.79
19 FANCHER, PHILLIP MAINT COURT SECUR- BAILIFFS 313.90
20 FELDHAKE, MARK SHERIFF- OVERTIME, JAIL- PHONE 111.04
21 FLORAPRINTING COMPANY PROB- INCIDENTAL EXPE 139.26
22 FRENCH, GREG SHERIFF- INCID EXP, OVERTIME 2594.93
23 FROST, CAITLIN CORONER- OFFICE EQUIPMENT EXP 100.00
24 GFI S OF A- COMPUTER TAX SERVICES 18.00
25 GREENWOOD, PAT JAIL- OVERTIME, TRAINING 344.82
26 GROSS, WILLIAM MAINT COURT SECUR.- BAILIFFS 1046.56
27 HEUERMAN, CORY SHERIFF- OVERTIME, JAIL- PHONE 321.04
28 HOMETOWN JOURNAL ELECTION PUBLICATIONS 121.63
29 IL ASSN. OFFICALS S OF A- TRAVEL 160.00 30 INDOFF CIRCUIT,STATES ATTY,S OFA -SUPPLIES 338.16
PROB- INCIDENTAL EXPENSES
31 JACOBI, JAMES CORONER- AUTOPSY 3425.00
32 KIEFER LANDSCAPING REPAIRS TO CITY BUILDING 275.00
33 KINCAID OIL SHERIFF AUTO MAINT. 3605.80
34 KLOBNAK, MICHAEL ATTY FEE FOR INDIGENTS 279.98
35 LEWIS, ELAM JAIL- PHONE 40.00
36 LEYMONE HARDCASTLE CIRCUIT CLERK- AUDIT 3000.00
37 MEMORIAL LANE ADMIN- CNTY MEMBER EXP. 45.00
38 MILLER, WES CORONER- TRAVEL 70.31
39 MILNER, CHAD SHERIFF- OVERTIME, JAIL- PHONE 93.28
40 MUNICIPAL UTILITIES JAIL,CH,HWY,PROB UTILITIES 1944.81
41 MURPHY, DARLA CNTY CLERK- MISC. 8.90
42 MYERS, ANDY JAIL-PHONE, SHERIFF- INCIDENTAL
EXPENSE, OVERTIME, TRAINING 873.53
43 OFFICE PRODUCTS CENTER TREASURE- SUPPLIES 57.92
44 PHILLIPS, RAYMOND SHERIFF- OVERTIME, AUTO MAIN
JAIL- PHONE 122.33 45 POWLESS, JOEL ATTY FEES FOR INDIGENTS 358.75
46 PUBLIC AGENCY TRAINING COUNCIL – SHERIFF INCID EXP. 49.95
47 QUANDT, TAMI CNTY CLERK MISC. 8.90 48 SECRETARY OF STATE CIRCUIT- OFFICE SUPPLIES 2.00 49 SPITZNER, STEVE SHERIFF- OVERTIME, JAIL- PHONE 346.00
50 SUPPLY DISTRIBUTION CIRCUIT- SUPPLIES 499.85
51 TOLLIVER, JANA TREASURER- MISC 25.22
52 USPS COURTS & JUD-EXPENSES 92.00
53 VOTEC ELECTION COMPUTER SERVICES 7102.82
54 WALMART JAIL- DIET, MEDICAL SUPPLIES, SUPPLIES 726.30
55 WEB CAFE JAIL- MAINT. OF EQUIP,
CNTY CLK OFFICE EQUIP 209.00 56 WILLIAMS, BARBARA JAIL- PART TIME CORRECTIONAL OFF 1396.50 57 WTCI HWY, CH, JAIL- TELEPHONE 1965.29 58 ZIMDARS JAIL- MAIT OF EQUIPMENT 32.14 TOTAL: $ 46,959.18
1. CAMPBELL FIRE & SAFETY JAIL-MAINT. OF EQUIP/CH REPAIRS 386.50
2. CLAY COUNTY HEATH DEPARTMENT PROB-INCID EXP, SOLID PASTE EDUC 891.62
3. CLAY COUNTY REPUBLICAN JAIL-SUPPLIES, ELECTION-PUBLI,
CNTY CLERK- SUPPLIES, ADMIN- REVIEW 2171.00
ASSES ROLLS, CIRCUIT-SUPPLIES, S OF A PUBLI 4. COMPUTYPE MISC. & COMP. 75.00
5. DAWKINS AUTO SHERIFF- AUTO MAINT 471.89
6. DBS DISPOSAL CH & JAIL UTILITIES 120.00
7. ELECTION SYSTEMS & SOFTWARE ELECTION-COMPUTER SERVICE 6987.24
8. HEAVEN’S MIST BOTTLED WATER CH-UTILTITIES , PROB- INCI EXP 86.00
9. ILLINOIS PROSECUTOR SERVICES SHERIFF-TRAINING 225.00
10. INDOFF TREAS, CIRCUIT, STATES ATTNY- SUPPLIES 42.96
11. LEYMONE HARDCASTLE ADMIN- AUDIT 25,000.00
12. MIKE’S FOOD MARKET JAIL-DIET AND CARE OF PRISONERS 2654.94
13 PROFESSIONAL ID CARDS SHERIFF- INCID EXP 174.20
14.. QUILL ELECTION- PRINTING & SUPPLIES 285.55
15. RAY O’ HERRON SHERIFF- UNIFORMS 44.84
16. ROANOKE STAMP & SEAL COURTS/JUDIC, CIRCUIT SUPPLIES 186.09
17. ROBBINS SCHWARTZ NICHOLAS MISC. & CONT. 2848.65
18. SPRINT COMMUNICATIONS JAIL – TELEPHONE 449.91
19. THE HOMETOWN JOURNAL ELECTION EXP.-PUBLICATION 477.75
20. THE WEB CAFE INC JAIL- MAINT OF EQUIP, TREASURER MISC 282.40
21.. WIN MISC. & CONT. 92.00
TOTAL : $44,450.54
Robin Biermann, MD Courtesy Teleradiology
Jane Janes, APN Specified Professional Affiliate