The October 14, 2014 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Sue Pettit, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, , Janice Brooks, Thomas Butcher, John Weidner, Chris Rinehart, Bryan Knapp, Ted Whitehead, Ron King, David Johnson, Mike Rinehart, and Mary McCollough
Chairman Pettit acknowledged guest and there were no agenda changes.
Chairman Pettit recognized and thanked new board member Joe Goodman, sworn in prior to the meeting.
Motion by Ted Whitehead, Seconded by Brad Harris to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by Tom Butcher, seconded by John Weidner to approve the County Board minutes of September 9, 2014 Motion carried Voice Action.
Claims Committee Chairman Mike Rinehart passed around copies of minutes from the September 8, 2014 claims committee meeting, noting a motion made during the Claims Committee meeting and approved requiring a Hospital Representative to attend with the actual Hospital claims. Rinehart noted that the Hospital did not attend the October meeting to present Hospital claims. Rinehart stated that Hospital claims could not be verified by just a report, but that the actual claims should be presented.
Rinehart then made a motion to approve all the claims except the Hospital claims.
Discussion ensued regarding a Resolution for the Cash Management Plan for the Hospital that was approved at the November 13,2007 Board meeting requiring that the Hospital shall provide reports and be available by phone for the claims committee meetings. Rinehart stated he wants the policy reviewed and a discussion item at the November Board meeting.
Motion by Ron King, seconded by Mike Spitzner to approve paid and unpaid claims for the Clay County Hospital. Motion Carried. 11 Yes 3 No
The motion on the table by Mike Rinehart, seconded by Mary McCollough to approve all other paid and unpaid claims for the County. Motion Carried.
Chairman Pettit presented the 911 Report in written form.
Chairman Petitt thanked Barb Tackitt for being present to administer flu shots.
Additionally, Bard Tackitt presented the Board of Health Report in written form, encouraging everyone to get their flu shot.
Motion by Tom Butcher, Seconded by Bryan Knapp to approve repairs to the west wing of the Courthouse Roof by IC Enterprises in the amount of $26,125, to be paid from funds set aside for Improvements to County Buildings. Motion Carried.
Motion by Brad Harris, Seconded by Mary McCollough to award the fuel bid for the period of December 1, 2014 to November 30, 2016, to FS South Central for $2.59/ gallon. Motion Carried.
Motion by Tom Butcher, Seconded by Chris Rinehart to approve the new Jail Software Management System, excluding the data conversion, for $32,000. (Data Conversion will be additional expense.) Motion Carried.
Sheriff Myers provided an update on the purchase of a new squad car. He will order now, with payment made in the next budget year.
Additionally, Myers presented the Sheriff’s Department Monthly Report in written form.
Myers noted that the construction of the new jail addition is going well and hopes to be under roof by the November meeting.
Curtis Leib, Chief Probation Officer presented his department report in written form.
Circuit Clerk Crystal Ballard presented her department report in written form.
Motion by Brad Harris, Seconded by John Weidner to approve the 2015 Holiday Schedule as presented. Motion Carried. Voice Action.
Treasurer Jana Tolliver presented her financial reports in written form. Additionally, Tolliver reported that loans between funds this year have been repaid. Also, 97% of Real Estate Tax has been collected with the 2nd Distribution being made to tax entities. This year’s tax sale will be November 10th.
Motion by Ron King, Seconded by Dave Johnson to approve the Resolution to place the question of extending a special tax for highway purposes to be levied against all taxable property in Clay County. Motion Carried.
BE IT RESOLVED that there be submitted at the General Primary Election to be held on February 2, 2010 the question of extending a special tax for highway purposes, to be levied against all taxable property in Clay County for the purpose of improving county highways 1,2,3,4,6,7,8,9,10,11,12,14,16,18,19,20,22, and 23, pursuant to 605 ILCS 5/5-604. The annual rate percentage shall be .0833% of the value of the taxable property as equalized or assessed by the Department of Revenue, which tax shall be levied for a term of five years.
DATED this 14th day of October 2014.
COUNTY BOARD OF CLAY COUNTY,
STATE OF ILLINOIS
By: S/Sue Pettit
Clay County Clerk
Motion Carried. Voice Action.
Motion by Janice Brooks, Seconded by Mike Spitzner to approve Bridge Aid Petition 14(09-4) in Pixley Township. Motion Carried.
BRIDGE AID PROJECT NO. 14(09-4)
TO: County Board of Clay County, Illinois
I request aid in the construction of Bridge Aid Project No. 14(09-4) in the Township of Pixley, Clay County, Illinois, and in support thereof submit the following:
Name of Structure: Weidner Culvert
Estimated Project Cost: $3,200.00
Location of Works: Copper Ln, near Southeast (SE) Corner of the Northeast
Quarter (NE ¼) of Section 12, T4N-R8E of the 3rd PM., Clay
County, IL on TR-165 over Ditch.
Existing Structure: Deteriorated CMP culvert.
Construction Proposed: Remove existing structure and replace with a 36” diameter pipe
Culvert with aggregate backfill.
Type of Traffic: Farm to market. This is a Motor Fuel Tax
Section (TR-165) and a necessary artery for traffic. It is both a
School bus route and U.S. mail route.
The construction of the project shall be by the Clay County Highway Department, and per the resolution of the Clay County Board approved October 14, 2014
The division of costs are estimated as follows:
County (50%) Township (50%) Total
Construction $1,600.00 $1,600.00 $3,200.00
A portion of the County’s share of the project will be provided by in-house labor and equipment rental costs.
I request you to issue certification of expediency for this project and appropriate the sum of $1,600.00 for its completion from County Bridge Funds available for such purpose. The township will appropriate the sum of $1,600.00 for use in this project.
Pixley Township Road Commissioner
Approved by the Clay County Board
This 14th day of October, 2014
Approved this 14th day of October, 2014
Clay County Clerk Clay County Engineer
Motion by Ted Whitehaed, Seconded by Tom Butcher to go to closed session for the following purpose: Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, with the basis for such finding being: (5ILCS 120/2 (c )(11); Time 6:40pm Motion Carried. Voice Action
Motion by Ted Whitehead, seconded by Tom Butcher to return to open session. Time 6:47pm. Motion Carried. Voice Action
County Engineer Mike Quandt presented the Highway Department Report in written form.
Motion by Dave Johnson, Seconded by Janice Brooks to approve the appointment for the following health professionals: Motion Carried. Voice Action
Anton Dubrick, MD Provisional Active Family Practice
Dennis Swenie, MD Provisional Active Family Practice
Michelle Griggs, CRNA Provisional Allied Health Anesthesia
Kevin Allen, CRNA Provisional Allied Health Anesthesia
Haskell Nutgrass, CRNA Provisional Allied Health Anesthesia
Lisa Wichterman, MD Courtesy Radiology
Mary Ludolph, MD Courtesy Radiology
Patricia Whitworth, MD Courtesy Radiology
Robert Nordstrom, MD Courtesy Radiology
Russell Brueny, MD Courtesy Radiology
Ryan Watson, MD Courtesy Radiology
Syam Vasireddy, MD Courtesy Teleradiology
John Becker, MD Courtesy Teleradiology
Holly Novak, MD Courtesy Cardiology
Mansuri Ghani, MD Courtesy Cardiology
Maria, Perez, MD Active Family Practice
Motion by Janice Brooks, Seconded by Mary McCollough to approve the Capital Request for Hospital Flooring from Hoedebecky Flooring, Inc., for a total cost of $112,944.18. Motion Carried.
Motion by Chris Rinehart, seconded Tom Butcher to go to closed session for the following purpose: (1) The appointment, employment, compensation, discipline, performance of dismissal or specific employees of the public body (5 ILCS 120/2 (c ) (1); Time 6:55pm. Motion Carried. Voice Action
Motion by Tom Butcher, seconded by Mary McCollough to return to open session. Time 7:00pm. Motion Carried. Voice Action.
Motion by Tom Butcher, seconded by Chris Rinehart to approve Resolution Prior to Arbitration. Motion Carried.
RESOLUTION PRIOR TO ARBITRATION
FMCS NO.: 14-54433-A
GRIEVANT: Teamsters, Local 50
EMPLOYER: County of Clay and Clay County State’s Attorney
ISSUE: Sick Leave
In full, final and complete resolution of the above- referenced matter, the parties agree as follows:
- The Union, Teamsters Local 50, and the grievants, Karen Phillips and Deanna Hamilton will agree to withdraw the above- referenced grievance based upon the terms set forth herein.
- The grievance shall be held in abeyance until the parties are able to initiate negotiations in 2015 over a successor agreement to the current 2012-2015 collective bargaining agreement, at which time the issue of sick leave accumulation will be addressed between the parties. After the successor collective bargaining agreement is ratified, approved and executed by both parties, the Union will withdraw the above – referenced grievance with prejudice.
- If at any time before the parties reach agreement over a successor collective bargaining agreement any bargaining unit employee is required to utilize more than 45 days of sick leave days, then the Union shall have the right to immediately reinstate the grievance and advance it to arbitration.
- The arbitration hearing over the grievance in this matter will be postponed with the arbitrator’s cancelation fee to be shared equally between the parties.
- This resolution is made without precedent or prejudice in the disposition of other cases and the terms of this resolution may not be utilized in any subsequent proceedings, except for the enforcement of its terms.
___s/ Sue Pettit .
County of Clay Teamsters, Local 50
s/ Marilyn Brant .
Clay County State’s Attorney DATED:______________
Motion by Tom Butcher, seconded by Janice Brooks to approve the Work Comp/ Property Casualty Insurance Renewal with ICRMT, for FY 2015 Total amount $181,759. Motion Carried.
Motion by Tom Butcher, seconded by Dave Johnson to approve the Health Insurance renewal with HOPE TRUST, $794 monthly employee premium. Motion Carried.
Motion by Mike Rinehart, seconded by Tom Butcher to go to closed session for the following purposes: (1) The appointment, employment, compensation, discipline, performance of dismissal or specific employees of the public body (5 ILCS 120/2 (c ) (1); (8) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, with the basis for such finding being: (5ILCS 120/2 (c )(11); Time 7:05pm. Motion Carried. Voice Action.
Motion by Mike Spitzner, seconded by Tom Butcher to return to open session. Time 7:15pm. Motion Carried. Voice Action.
Executive Finance Committee Chairman Tom Butcher presented the FY2015 Budget, to be laid open for public inspection. The deficit budget reflects improvements that will be paid from other funds already set aside.
Motion by Tom Butcher, seconded by Ted Whitehead to approve Resolution regarding property number 01-01-017. Motion Carried.
WHEREAS, pursuant to the authority of 35 ILCS 516/35 the County of Clay, as Trustee for the Taxing Districts, has undertaken a program to collect delinquent mobile home taxes;
WHEREAS, Pursuant to this program, the County of Clay, as Trustee for the Taxing Districts, has acquired an interest in the following described mobile home:
PERMANENT PARCEL NUMBER: 01-01-017
As described in certificates(s) :NONE sold October 31,2011
Commonly known as: 5621 RIDGE RD
And it appearing to the Finance Committee that it would be to the best interest of the County to accept full payment of the delinquent taxes, penalties, interest, and cost from the owner of an interest in said property.
WHEREAS, Jim Wilson, has paid $1,241.56 for the full amount of taxes involved and a request for surrender of the tax sale certicate has been presented to the Finance Committee at the same time it having been determined that the County shall receive $615.00 as a return for its certificate(s) of purchase. The County Clerk shall receive $60.00 for cancellation of Certificate(s) and to reimburse the revolving account the charges advanced from this account. The remainder is the amount due the Agent for his services.
THEREFORE, your Finance Committee recommends the adoption of the following resolution:
BE IT RESOLVED BY THE COUNTY BOARD OF CLAY COUNTY, ILLINOIS, that the Chairman of the Board of Clay County, Illinois, be authorized to execute the cancellation of the appropriate Certificate(s) of Purchase on the above described mobile home for the sum of $615.05 be paid to the Treasurer of Clay County Illinois, to be disbursed according to law. This resolution to be effective for sixty (60) days from this date and any transaction between the above parties not occurring within this period shall be null and void.
ADOPTED by roll call vote this 14th day of October, 2014.
S/Brenda Britton S/Sue Pettit
CLERK COUNTY BOARD CHAIRMAN
Motion by Mike Spitzner, seconded by Ron King to ratify the Chairman’s appointment of Jason Perry to the 911 Board, replacing Larry Carter. Motion Carried. Voice Action.
Chairman Pettit presented the ROE #12 Report of Official Acts, available for review in the County Clerk’s Office.
Motion by Brad Harris, Seconded by Mary McCollough to adjourn. Time: 7:20 PM. Motion Carried. Voice Action
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
1 ACT TIRE & AUTO SHERIFF- AUTO MAINT 25.00
2 ADVOCATE PRESS ELECTION- SUPPLIES 38.20
3 AMEREN CIPS PROB, JAIL, CH, HWY-UTILITIES 956.67
4 ARNOLD, ASHLEY S OF A- TRAINING PROPERTY RECORDS 66.28
5 AYERS, JAMIE JAIL- PHONE, SHERIFF- OT 683.53
6 BALLARD, CRYSTAL CIRCUIT CLERK- MISC, COURTS- DUES 276.22
7 BISSEY, ASHLEY TREASURER- CLERICAL HIRE 720.00
8 BRITTON, BRENDA ELECTION- MISC, CO BOARD SEC FEES 279.74
9 BUHRMANN, JULIE TREASURER- OVERTIME 35.48
10 BYERS PRINTING COMPANY CO CLK- RECORD BOOKS, MICRO –SUPPLIES 2759.39
11 BYRD, ASHTON JAIL –PHONE, SHERIFF- OVERTIME 124.68
12 CARTRIGHT, ADAM SHERIFF- INCIDENTAL EXPEN 15.00
13 CELLULARONE ESDA- PHONE 41.19
14 CENTRAL CIGAR SHERIFF- INCIDENTAL EXPENS 69.80
15 CHILDERS, JEREMY SHERIFF- INCIDENTAL EXPENS, JAIL- PHONE 179.17
16 CIT CH RECORDS- DEBT RETIRMENT 87.88
17 CITY OF FLORA ESDA- RENT 275.00
18 CLAY CO REPUBLICAN ELECTION- PUBLICATION, CO CLK- SUPPLIES, 426.15
SHERIFF- INCIDENTAL EXPENS
19 CAN SURETY CO CLK- SUPPLIES 30.00
20 COMMUNICATION REVOLVING JAIL- PHONE 498.55
21 COMPASS WEB CH- EQUIP MAINT 110.00
22 CONKLIN, TERA PROB- TRAVEL 360.91
23 COUNTY BOARD MEMBERS COUNTY BOARD MEETING 2000.20
24 DAVES AUTO TECH SHERIFF- AUTO MAINT 63.25
25 DBS DISPOSAL JAIL- & CH-UTILITIES 120.00
26 DORIS BROS TROPHIES ADMIN- CO BRD PER DIEM & EXP 13.50
27 ELLIOTT CHRIS PUBLIC DEFENDER- OTHER EXPENS 35.00
28 FANCHER, PHILLIP BAILIFFS 934.40
29 FCJDC JAIL- HOUSING JUVENILES 500.00
30 FELDHAKE, MARK SHERIFF-UNIFORMS, OVERTIME JAIL PHONE 1231.15
31 FE MORAN SECURITY REPAIRS TO CO BUILDING 297.00
32 FLEET ONE LLC PROB- TRAVEL 228.70
FRANK & BRIGHT FUNERAL HOMECORONER- OFFICE EQUIP EXPENS 100.00
33 FOURTH JUDICIAL CIR JUVENILE PUBLIC DEFENDER- OTHER EXPENS 75.00
34 GFI DIGITAL CH RECORD- DEBT RETIRMENT 44.39
35 GREENWOOD, TOM BAILIFFS 584.00
36 GROSS, WILLIAM BAILIFF, JAIL 1168.00
37 GROVES, TONY JAIL- OVERTIME 99.36
38 HARR’S ACE HARDWARE CH- PURCHASE OF EQUIP 237.98
39 HEAVENS MIST WATER PROB- INCIDENTAL EXPENS 13.00
40 HEUERMAN, CORY SHERIFF-OVERTIME, JAIL-PHONE 620.79
41 HILDERBRAND, DAREL ESDA- TRAINING 19.17
42 HOMEFIELD ENERGY JAIL, CH, PROB- UTILITIES 1194.15
43 ILLINOIS STATE BAR ASSOC PUBLIC DEF- OTHER EXPENS, COURTS- DUES 60.92
44 ILLINOIS SHERIFF’S ASSOC SHERIFF- INCIDENTAL EXPENS 45.00
45 KIDS, COURTS, & SCHOOLS PUBLIC DEF- OTHER EXPENS, ST ATTY- SEMINARS 365.00
46 LAMB, MICHAEL ESDA- TRAINING 146.39
47 LEGAL DIRECTORIES PUBLISHING CIRCUIT CLK- SUPPLIES 8.75
48 LEIB, CURTIS PROB- TRAVEL 26.23
49 LEONARD, AARON K COURTS- ATTY FEE FOR INDIGENTS 452.87
50 LEWIS, ELAM SHERIFF- OVERTIME & AUTO MAINT JAIL- PHONE 346.70
51 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
52 LOUISVILLE POSTMASTER TREASURER & ELECTION- POSTAGE, ST ATTY- SUPPLIES 1342.45
53 MARY BETH WELCH COLLINS COURTS- ATTY FEE FOR INDIGENTS 1130.21
54 MARSHALL & SWIFT S OF A- COMPUTER TAX SERVICES 569.20
MEAGHERS SIGN & GRAPHICS SHERIFF- INCIDENTAL EXPENS 676.06
55 MIKES FOOD MARKET JAIL- DIET & CARE OF PRISONERS 1568.09
56 MILLER OFFICE EQUIPMENT PROB- INCIDENTAL EXPENS, TREASURER- MISC 248.97
57 MILLER, WES CORONER- SUPPLIES 9.64
58 MILNER, CHAD JAIL-PHONE, SHERIFF- OVERTIME 210.37
59 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 1004.81
60 MURPHY CONSTRUCTION JAIL- IMPROVEMENTS TO CO BUILDING 104364.00
61 MYERS, ANDY JAIL- PHONE, SHERIFF- TRANSPORTING PRISONERS 66.47
62 PHILLIPS, RAYMOND SHERIFF- OVERTIME, UNIFORMS, JAIL- PHONE 424.20
63 PROFESSIONAL ID CARDS CORONER- SUPPLIES 16.40
64 REGIONAL OFFICE OF EDUCATION CLAY CO SHARE ROE#12 7316.94
65 RICOH SHERIFF- SUPPLIES 125.00
66 RICHLAND CO SHERIFF JAIL- HOUSING ADULTS 252.00
67 RKDIXON CH RECORDS- DEBT RETIREMENT 117.21
68 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 3275.90
69 SPITZNER, STEVEN JAIL PHONE 40.00
70 STURM, ROBERT JAIL- OVERTIME 378.00
71 VERIZON WIRELESS JAIL- PHONE 342.09
72 WALMART JAIL- DIET & CARE PRISONERS, CO BOARD- EXPENS 1101.78
PUBLIC DEFENDER- OTHER EXPENS
73 WTCI CH, JAIL, HWY-PHONES 1720.21
74 ZINKS BUILDING CENTER JAIL- SUPPLIES 22.99
TOTAL PAID CLAIMS $145,477.73
1. BUTCHER AUTOMOTIVE SHERIFF- AUTO MAINT 103.10
2. CIT CH RECORDS- DEBT RETIREMENT 87.88
3. CLAY COUNTY REPUBLICAN COURTS- MISC FEES FOR INDIGENTS, 239.60
4 COMPUTER INFORMATION CONCEPTS RECORDS MICRO- LICENSE AGREEMENT/EQUIPMENT 6940.00
5 COMPUTYPE MISC & COMTINGENCIES 75.00
6. DBS DISPOSAL JAIL & HWY- UTILITIES 120.00
7 EFFINGHAM TELCOM SOLUTIONS MISC & CONTING, JAIL- PHONE 310.50
8 ELECTION SYSTEMS & SOFTWARE ELECTION- COMPUTER SERVICES 1569.05
9 FLORA BATTERY & ALTERNATOR CH- REPAIRS TO COUNTY BLDING 160.00
10 HEAVENS MIST BOTTLED WATER PROB- INCIDENTAL EXPENS, CH- SUPPLIES 102.00
11 INDOFF S OF A-, ST. ATTY, PROB, CIRCUIT CLK, TREASURER 1129.11
JAIL, SHERIFF- SUPPLIES- JAIL- MAINT OF EQUIP
PROB- INCIDENTAL EXPENS
12 KEMPER CPA GROUP BUDGET PREPARATION 1250.00
13 KIEFER LANDSCAPING REPAIRS TO COUNTY BUILDING 275.00
14 LEE PC DEPOT CIRCUIT CLK- SUPPLIES 145.00
15. MIKES FOOD MARKET JAIL- DIET & CARE FOR PRISONERS 3182.12
16 MILLER OFFICE EQUIPMENT ST ATTY- SUPPLIES 193.00
17 QUILL ELECTION- SUPPLIES 246.56
18. RAY O’HERRON CO INC JAIL & SHERIFF- UNIFORMS, SUPPLIES 221.68
19 ROBBINS SCHWARTZ NICHOLAS MISC & CONTINGENCIES 2310.88
20. SHIRT TALES CORONER- SUPPLIES 65.00
21 THE WEB CAFÉ JAIL-MAINT TO EQUIP 29.95
22 WIN MISC & CONTINGENCIES 67.00
23 YOUNG’S PIT STOP PLUS SHERIFF- AUTO MAINT 138.00
24 ZINK BUILDING CENTER CH- SUPPLIES 12.49