September 9, 2014 Minutes

The September 9, 2014 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.


The Pledge to the flag was led by Sheriff Myers.


The blessing was led by Brad Harris.


The roll was called: Present: Sue Pettit, Chairman, Mike Spitzner, Brad Harris, John Weidner, Chris Rinehart, Ted Whitehead,  Ron King, Mary McCollough, Janice Brooks, Thomas Butcher, and David Johnson


Absent: Bryan Knapp and Mike Rinehart


Chairman Pettit opened the floor for nominations for Vice Chairman.  John Weidner nominated Chris Rinehart for Vice President.  There being no other nominations, a motion was made by Ted Whitehead to close nominations, seconded by Tom Butcher. Voice Action acclamation elected Chris Rinehart as Vice President.


Chairman Pettit acknowledged guest and there were no agenda changes.


Motion by Ted Whitehead, Seconded by Mike Spitzner to approve the agenda as it stands. Motion Carried. Voice Action.


Motion by Tom Butcher, seconded by Mary McCollough to approve the County Board minutes of August 12, 2014. Motion carried Voice Action.


Motion by Brad Harris, seconded by John Weidner to approve the action of the Claims Committee. Motion Carried. Voice Action


There was no Board of Health report available for the meeting.


Sheriff Myers presented his monthly report and provided updates on construction progress for the addition to the jail.  Additionally, Sheriff Myers presented the Jail Inspection Report, available for public review.


Motion by Ted Whitehead, Seconded by Tom Butcher to go to closed session for the following purpose:  (1) The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body (5ILCS 120/2 ( c)(1); Time 6:15 p.m. Motion Carried. Voice Action.


Motion by Tom Butcher, Seconded by Brad Harris to return to open session. Time 6:35 p.m. Motion Carried. Voice Action.


Motion by Tom Butcher, Seconded by Brad Harris to draft a letter from the County Board to the Hope Trust regarding the upcoming open enrollment period. Motion Carried. Voice Action.


The Probation Department Report was available in written form.


There was no Circuit Clerk’s Report available for board members.


Treasurer Jana Tolliver presented her financial reports in written form.  Additionally, Tolliver noted that approximately 68% of the tax bills have been collected and the 1st distribution has gone out to taxing entities.


Motion by Tom Butcher, seconded by Dave Johnson to approve the Local Agency Agreement (BLR 05310) for construction engineering between the State and County for the federal reimbursement of 80% of the FY 2015 bridge inspections costs, Section 13-00089-00-BI, and that the Chairwoman of the County Board be authorized to execute the agreement. Motion Carried. Voice Action.


Motion by Ron King, Seconded by Janice Brooks to rescind Bridge Aid Petition 11(05-2) in Hoosier Township. Motion Carried. Voice Action.


Motion by Janice Brooks, seconded by Brad Harris to approve Bridge Aid Petition 14(05-2) in Hoosier Township. Motion Carried. Voice Action.


Engineer Quandt presented the Highway Department Report in written form.  Additionally, Quandt announced that Nicole Lewis has been hired as the new secretary at the Highway Department.


Motion by Mary McCollough, seconded by Tom Butcher to submit for approval to add Janelle Monroe to the SHAZAM account. Motion Carried. Voice Action.


Motion by Ted Whitehead, Seconded by Tom Butcher to approve the appointment for the following health professionals: Motion Carried. Voice Action



James Miller, MD                                             Associate Pathology

Augusto Elias, MD                                            Courtesy Teleradiology

Timothy Gray, MD                                           Courtesy Surgery

Robert Woodruff, MD                                   Courtesy Cardiology



                    Carl Deetz, MD                                                  Provisional Courtesy Pathology



Motion by Tom Butcher, Seconded by Mary McCollough to allow Chairman Pettit to sign the Corporate Banking Resolution, once prepared, regarding accounts for the hospital. Motion Carried. Voice Action


Motion by Ron King, seconded by Tom Butcher to ratify the chairman’s appointments to the following committees: Motion Carried. Voice Action

Dave Johnson- Executive Finance Committee

Ron King- Economic Development Committee

Tom Butcher- Road and Bridge Committee

Ted Whitehead- Chairman of Hospital Committee

Janice Brooks- Hospital Committee

Brad Harris (replacing Mary McCollough) Board of Health

Janice Brooks- Chairman of ESDA Committee

Mary McCollough- ESDA Committee


Motion by Brad Harris, seconded by Mary McCollough to ratify the Chairman’s appointments to the newly formed Grievance Committee. Motion Carried. Voice Action.

Chris Rinehart- Chairman

Tom Butcher

Sue Pettit


Motion by Ted Whitehead, seconded by Chris Rinehart to ratify the Chairman’s appointment of Robert “Joe” Goodman II, to County Board District C, per the recommendation of the Republican Central Committee. Motion Carried.


Motion by John Weidner, Seconded by Brad Harris to recess the September meeting. Time: 6:50 PM. Motion Carried. Voice Action


Mr. Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:


No.         Names of Claimants                                        For What                                                          Amount of Claim

1              4X4 HEAD QUARTERS, LLC            SHERIFF- INCIDENTAL EXPENS                                                                    399.98

2              ALLEN, STACEY                                  ELECTION-OVERTIME                                                                                     53.20

3              AIT                                                         CORONER- TOXICOLGY                                                                                  360.00

4              AMEREN CIPS                                    PROB, JAIL, CH, HWY-UTILITIES                                                                  848.33

5              ANTHONYS                                         SHERIFF- INCIDENTAL EXPENS                                                                    90.88

6              ARNOLD, ASHLEY                             S OF A –TRAVEL                                                                                                                26.70

7              AYERS, JAMIE                                    JAIL- PHONE                                                                                                       40.00

8              BALLARD, CRYSTAL                          CIRCUIT CLERK- MISC                                                                                     358.84

9              BISSEY, ASHLEY                                 TREASURER- CLERICAL HIRE                                                                         1700.00

10           BOWEN TREE SERVICE                    SHERIFF- INCIDENTAL EXPENS                                                                    450.00

11           BOYD, JERRY                                       COURTS- MISC FEE FOR INDIGENTS                                                         1566.90

12           BRITTON, BRENDA                           ELECTION- MISC, CO BOARD SEC FEES                                                    172.43

13           BUHRMANN, JULIE                         TREASURER- OVERTIME                                                                                                35.48

14           BYRD, ASHTON                                  JAIL –PHONE, SHERIFF- OVERTIME                                                           260.16

15           CELLULARONE                                   ESDA- PHONE                                                                                                    41.19

16           CHILDERS, JEREMY                           SHERIFF- INCIDENTAL EXPENS, JAIL- PHONE                                        70.00

17           CIT                                                          CH RECORDS- DEBT RETIRMENT                                                                 87.88

18           CITY OF FLORA                                  ESDA- RENT                                                                                                        275.00

19           CLAY CO HEALTH DEPARTMENT SOLID WASTE PLANNING/EDUCATION                                                   1937.74

20           CLAY CO REPUBLICAN                    ELECTION- PUBLICATION                                                                              36.80

21           CONKLIN, TERA                                 PROB- TRAVEL                                                                                                   230.34

22           COUNTY BOARD MEMBERS         COUNTY BOARD MEETING                                                                           2514.86

23           EASTIN, KINDAL                                                S OF A- TRAVEL                                                                                                 131.77

24           ELECTION SYSTEMS                         ELECTION SUPPLIES                                                                                        368.45

25           FANCHER, PHILLIP                           BAILIFFS                                                                                                               1401.60

26           FELDHAKE, MARK                            SHERIFF-OVERTIME, JAIL PHONE, BAILIFFS                                           293.64

27           FLORA PRINTING COMPANY       PROB- INCIDENTAL EXPEN                                                                           87.26

28           FORE, KELLIE                                      ELECTION- OVERTIME                                                                                    41.60

29           FRANK & BRIGHT FUNERAL HOMECORONER- OFFICE EQUIP EXPENS                                                       100.00

30           GFI DIGITAL                                        CH RECORD- DEBT RETIRMENT                                                                   23.04

31           GREENWOOD PEST CONTROL     HWY- UTILITIES                                                                                                 88.00

32           GREENWOOD, TOM                        BAILIFFS                                                                                                               350.40

33           GROSS, WILLIAM                             BAILIFF, JAIL- OVERTIME                                                                              1327.04

34           GROVES, TONY                                 JAIL- OVERTIME                                                                                                                269.28

35           HEUERMAN, CORY                          SHERIFF-OVERTIME, JAIL-PHONE                                                              189.88

36           HOMEFIELD ENERGY                       JAIL, CH, PROB- UTILITIES                                                                             992.73

37           ILLINOIS SHERIFF’S ASSOC           JAIL-TRAINING                                                                                                  100.00

38           KNAPP OIL COMPANY                   SHERIFF- AUTO MAINT                                                                                  729.08

39           LEIB, CURTIS                                       PROB- TRAVEL                                                                                                   36.59

40           LEWIS, ELAM                                      SHERIFF- OVERTIME JAIL- PHONE                                                             130.08

41           LINDA’S CLEANING SERVICE        HWY- UTILITIES                                                                                                 65.00

42           LOUISVILLE METHODIST CHURCH ELECTION- JUDGES SALARY                                                                      200.00

43           LOUISVILLE POSTMASTER            SHERIFF-SUPPLIES, ELECTION & CO CLK- POSTAGE                           2083.60

44           MILLER, WES                                      CORONER- EDUCATION                                                                                422.19

45           MILNER, CHAD                                  JAIL-PHONE                                                                                                        40.00

46           MUNICIPLE UTILITIES                     JAIL, CH, HWY, PROB-UTILITIES                                                                  1171.80

47           MURPHY, DARLA                              ELECTION- OVERTIME                                                                                    47.56

48           MYERS, ANDY                                    JAIL- PHONE                                                                                                       40.00

49           PHILLIPS, RAYMOND                      SHERIFF- OVERTIME, JAIL- PHONE, BAILIFFS                                        959.38

50           QUANDT, TAMI                                ELECTION- OVERTIME                                                                                    41.60

51           QUILL                                                    ESDA- MISC                                                                                                        91.75

52           RICOH                                                   SHERIFF- SUPPLIES                                                                                          125.00

53           RKDIXON                                             CH RECORDS- DEBT RETIREMENT                                                              117.21

54           ROSS INFORMATICS SERVICES   S OF A- COMPUTER TAX SERVICES                                                            180.25

55           SAFEWORKS IL OCCUPATIONAL SHERIFF- INCIDENTAL EXPENS                                                                    567.50

56           SOUTH CENTRAL FS                         SHERIFF- AUTO MAINT                                                                                 4041.48

57           SPITZNER, STEVEN                           JAIL PHONE                                                                                                        40.00

58           STURM, ROBERT                               JAIL- OVERTIME                                                                                                                978.75

59           THOMPSON, LYNDI                         TREASURER- OVERTIME                                                                                                20.80

60           THOMPSON REUTERS                    ST ATTY- DUES/ SUBSCRIPTIONS                                                                               112.00

61           TUNGATE, MARK                             COURTS- ATTY FEES FOR INDIGENTS                                                       712.50

62           VERIZON WIRELESS                         JAIL- PHONE                                                                                                       386.37

63           WALMART                                          JAIL- DIET & CARE PRISONERS, CO BOARD- EXPENS                          673.69


64           WEIDNER, KRISTA                            PROB- TRAVEL                                                                                                   44.50

65           WTCI                                                     CH, JAIL, HWY-PHONES                                                                                 1659.18

66           YOUNG, RONALD                             COURTS- ATTY FEES FOR INDIGENTS                                                       175.15





1.            BUTCHER AUTOMOTIVE                                               SHERIFF- AUTO MAINT                                                                  103.10

2.            CIT                                                                          CH RECORDS- DEBT RETIREMENT                                              87.88

3.            CLAY COUNTY REPUBLICAN                         COURTS- MISC FEES FOR INDIGENTS,                                     239.60



5              COMPUTYPE                                                      MISC & COMTINGENCIES                                                             75.00

6.            DBS DISPOSAL                                                   JAIL & HWY- UTILITIES                                                                    120.00

7              EFFINGHAM TELCOM SOLUTIONS            MISC & CONTING, JAIL- PHONE                                                 310.50

8              ELECTION SYSTEMS & SOFTWARE             ELECTION- COMPUTER SERVICES                                              1569.05

9              FLORA BATTERY & ALTERNATOR                                CH- REPAIRS TO COUNTY BLDING                                             160.00

10           HEAVENS MIST BOTTLED WATER               PROB- INCIDENTAL EXPENS, CH- SUPPLIES                           102.00

11           INDOFF                                                                S OF A-, ST. ATTY, PROB, CIRCUIT CLK,TREASURER            1129.11




12           KEMPER CPA GROUP                                     BUDGET PREPARATION                                                                 1250.00

13           KIEFER LANDSCAPING                                   REPAIRS TO COUNTY BUILDING                                                 275.00

14           LEE PC DEPOT                                                    CIRCUIT CLK- SUPPLIES                                                                  145.00

15.          MIKES FOOD MARKET                                    JAIL- DIET & CARE FOR PRISONERS                                           3182.12

16           MILLER OFFICE EQUIPMENT                        ST ATTY- SUPPLIES                                                                           193.00

17           QUILL                                                                    ELECTION- SUPPLIES                                                                       246.56

18.          RAY O’HERRON CO INC                                  JAIL & SHERIFF- UNIFORMS, SUPPLIES                                   221.68


19           ROBBINS SCHWARTZ NICHOLAS                                MISC & CONTINGENCIES                                                              2310.88

20.          SHIRT TALES                                                       CORONER- SUPPLIES                                                                      65.00

21           THE WEB CAFÉ                                                   JAIL-MAINT TO EQUIP                                                                   29.95

22           WIN                                                                       MISC & CONTINGENCIES                                                              67.00

23           YOUNG’S PIT STOP PLUS                               SHERIFF- AUTO MAINT                                                                  138.00

24           ZINK BUILDING CENTER                                CH- SUPPLIES                                                                                     12.49


TOTAL: $18,972.92


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