July 14,2015 board mins

The July 14, 2015 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.

The Pledge to the flag was led by Sheriff Myers.

The blessing was led by Brad Harris.

The roll was called: Present: Mike Spitzner, Brad Harris Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart,John Bayler, David Johnson, Mike Rinehart, Mary McCollough, Sue Pettit.

Absent: Ted Whitehead, Joe Goodman, and Bryan Knapp.

Vice Chairman Chris Rinehart acknowledged guests and there was one agenda change: Board Member Mike Rinehart will address the board after Claims Committee.

Motion by Sue Pettit, seconded by John Weidner, to approve the agenda as it stands. Motion Carried. Voice Action.

Motion by Janice Brooks, seconded by John Bayler, to approve the County Board minutes of June 9 and 18, 2015.  Motion Carried, Voice Action.

Claims Committee Chairman Sue Pettit reported that the Claims Committee meet July 6, 2015 to review closed session minutes of which March 10,2015, June 9,2015 and June 18,2015 were opened.  Additionally, Pettit reported Employee Time Sheets were reviewed, as well.

Motion by Sue Pettit, seconded by Dave Johnson, to approve the action of the Claims Committee. Motion Carried. 10 YES

1 NO (Mike Rinehart)

Claims Committee Member Janice Brooks requested guidance and consideration of setting funding limitations on county funded retirement parties, funeral flowers, wedding and baby gifts, etc.  The matter was referred to the Executive Finance Committee.

Board Member Mike Rinehart then read a short statement to the board:  Addressed to Ted Whitehead, Chairman of Clay County Board, July 14, 2015.

Mr. Chairman: Due to personal issues. I hereby tender my resignation as Chairman of the Executive Finance Committee of the Clay County Board.  I do wish to continue serving the citizens of Clay County as a member of this important committee.  My resignation is effective as of this date.  Signed: Mike Rinehart, Clay County Board Member, District L.

Vice Chairman Chris Rinehart will meet with Ted to discuss replacing Mike Rinehart as Chairman of the Executive Finance Committee.

Motion by Sue Pettit, seconded by John Bayler, to approve the County Clerk/ Recorder’s Semi- Annual Report, as presented. Motion Carried, Voice Action.

CR Smith, Soil and Water Conservation District, presented his Semi- Annual Report.  The board approved his report as submitted, by voice action.

Jennifer Brown, 911 Coordinator, presented the 911 Report in written form.

Eric Snedeker and Ray Diel, Snedeker Risk Management, provided an ICRMT Insurance update for Property Casualty and Workers Compensation.  Snedeker provided the “2015 Seminar Schedule” and a Claims and Loss Control Service Summary”.

Jeff Workman, Clay County Health Department, provided the Board of Health Bulletin in written form.

Sheriff Andy Myers presented his June Activity Report in written form.

Additionally, Myers reported he had be contacted by the Legion Riders requesting permission to add to the Veteran’s Memorial, a POW-MIA Memorial Chair.

Motion by Mike Rinehart, seconded by John Weidner, to grant permission for an addition to the Veteran’s Memorial on the Courthouse grounds.  Motion Carried. Voice Action.

Treasurer Jana Tolliver presented her Financial Reports in written form.  Additionally, Tolliver reported that Real Estate Tax Bills have been mailed with collection dates set for August 21 and September 21.  Taxes are also available as public record on the website.

County Engineer Mike Quandt presented the information regarding ranking engineering consultants based on qualifications for Phase I and II for the bridge replacement project on Sailor Springs Road (C.H.3).

Board Member Mike Rinehart stated he had a problem with ranking engineer consultants according to preferences, thinking it is not always a good thing, and questioning legality.

Quandt informed board members that this is part of the process required by the state.

Motion by Sue Pettit, seconded by Jeremy Wildbur, to accept the County Engineer’s and Road and Bridge Committee’s rankings of the engineering consultants for the Phase I and II engineering services for the bridge replacement project on Sailor Springs Road (C.H.3) over the Little Wabash River, and for the County Engineer to negotiate with the preferred consultant to obtain a fair and reasonable compensation for the engineering services.  The rankings are as follows:

  1. Rhutasel and Associates, Inc from Centralia, IL.
  2. Hampton, Lenzini and Renwick, Inc. from Springfield, IL.
  3. Hurst- Rosche, Inc. from Hillsboro, IL.

Motion Carried. Voice Action  10 Yes, 1 No (M. Rinehart)

Motion by Dave Johnson, seconded by Jeremy Wildbur, to approve Bridge Aid Petition 15(06-2) in the Township of Larkensburg, Clay County, Illinois. Motion Carried. Voice Action.

Motion by Janice Brooks, seconded by Mary McCollough to approve Bridge Aid Petition 15 (01-1) in the Township of Bible Grove, Clay County, Illinois. Motion Carried. Voice Action

Motion by Jeremy Wildbur, seconded by Mike Spitzner, to approve Bridge Aid Petition 15 (05-1) in the Township of Hoosier, Clay County, Illinois. Motion Carried. Voice Action.

Motion by Sue Pettit, seconded by Janice Brooks to go to closed session for the following purpose:  (8) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, with the basis for such finding being: (5 ILCS 120/2 (c ) (11); Time:6:35 p.m. Motion Carried. Voice Action.

Motion by Sue Pettit, seconded by Brad Harris, to return to open session.  Time 6:40 p.m.  Motion Carried. Voice Action.

No action was taken upon return to open session.

Mike Quandt presented the Engineer’s Report in written form.

Amanda Goostree, CCH President presented the Hospital Report in written form.

Goostree then invited Dr. Doolittle to discuss an Urgent Care concept that Integrates (Doolittle) and CCH have been discussing.  Doolittle said his company is seeking to acquire property to build an Urgent Care Clinic in Clay County.  The facility would work cooperatively with CCH for Radiology, Lab, and Physical Therapy services.

Goostree sought guidance from the County Board to go into contractual discussion- leasing PT, Lab and Radiology space with Doolittle.

Also discussed was an expansion to the CCH Clinic that would allow for increased Oncology and Pharmacy Services.  Goosetree questioned what steps to take next, taking potential contracts to the Hospital Committee and then board on to the board?  Timeliness is important.  It was suggested that Hospital Committee meeting notices be sent to all board members during these discussions, providing and Information Avenue for all.  Discussion turned to possible Clinic Expansion, with Goostree again asking for guidance.

Motion by Jeremy Wildbur, seconded by Brad Harris, to go got for bids for the Clinic Expansion, an estimated $1,000,000 project.  Motion Carried. Voice Action

Motion by John Bayler, seconded by Janice Brooks, to approve the following health professionals.  Motion Carried. Voice Action

Initial Appointment:

Teerath Tanpitukponge, MD                       Courtesy Radiology

Andrew Barina, MD                                        Courtesy Radiology

Justin Brooks, MD                                            Courtesy Radiology

Subhashish Agarwal, MD                              Courtesy Radiology

Gaurav Nigam, MD                                          Provisional Hospitalist



David McNichols                                               Courtesy Urology

Miguel Alcordo                                                 Courtesy Allergist/ Immunologist

Matthew Donaldson, MD                             Courtesy Radiology


Motion by Sue Pettit, seconded by Jeremy Wildbur to approve a credit card reader for the Cisne Clinic.  Motion Carried. Voice Action.

Motion by Janice Brooks, seconded by Dave Johnson to approve removing Amy Simpson from the Remote Deposit Capture.  Motion Carried. Voice Action.

Motion by John Bayler, seconded by Dave Johnson, to approve the purchases of a Stryker Laparoscopic Camera for $92,583.47. Motion Carried.

Motion by Sue Pettit, seconded by Janice Brooks, to approve the purchases of a Mobile Fluoroscopy C-Arm from Electromek for $55,000.00. Motion Carried.

Motion by John Bayler, seconded by Mike Spitzner to approve the roofing bid repairs to the Kumar Building to Jewett Roofing Company for $39,100.00. Motion Carried.

Motion by Sue Pettit, seconded by Brad Harris, to approve the issuance of a Financial Attestation letter for the CCH Satellite Clinic.  Motion Carried. Voice Action.

July 14, 2015

Center of Medicare and Medicaid Services


In re: Clay County Hospital Cisne Clinic


Dear Sir or Madam:


At the direction of the Clay County Hospital administrative staff, and per a grant application made by Clay County Hospital for qualifying its Cisne Clinic, please find enclosed the following statement regarding the financial liability of the County as to Clay County Hospital.

Clay County Hospital is an organization under the auspices of the County of Clay, State of Illinois, and a governmental entity.  The County of Clay is the financially responsible entity.

This letter has been authorized to be sent at a duly convened and carried out meeting of the Clay County Board on the 14th day of July, 2015.


Respectfully submitted,

s/ Chris Rinehart

Chris Rinehart, Vice- Chairman

Board of Clay County, Illinois



s/ Brenda Britton  

Brenda Britton, Clay County Clerk

Motion by Dave Johnson, seconded by Jeremy Wildbur, to approve Chelsea Musgrave as Compliance Officer, replacing Jamie Veach, as well as, approve as credit card holder.  Motion Carried. Voice Action

Vice Chairman Rinehart presented the ROE #12 Report of Official Acts, on file in the County Clerk’s Office.

Motion by Mike Rinehart, seconded by Brad Harris, to ratify the Vice Chairman’s appointment of Steve Lewis to the 911 Board. Motion Carried. Voice Action

Board Member Sue Pettit ask that County Clerk Brenda Britton send out requests for FY 2016 budgets from Dept. Heads, as well as, Public Safety Funds request, setting August 15, 2015 as return date.

Motion by Jeremy Wildbur, seconded by Mary McCollough, to adjourn.  Time:  7:25 p.m.  Motion carried, voice action.

Mr. Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:


1              AIT                                                         CORONER- TOXICOLOGY                                                                              180.00

2              AMEREN CIPS                                    JAIL, HWY, PROB, CH-UTILITIES                                                                  539.99

3              ARNOLD, ASHLEY                             S OF A – TRAVEL                                                                                               59.58

4              AYERS, JAMIE                                    JAIL- PHONE, SHERIFF- OVERTIME                                                            372.88

5              BALLARD, CRYSTAL                          CIRCUIT CLK- MISC                                                                                          57.85

6              BARBEE, DARREN                             JAIL- OVERTIME                                                                                             445.50

7              BG DISTRIBUTORS                           ELECTION- POSTAGE                                                                                      14.24

8              BRITTON, BRENDA                           CO CLK- MISC, COUNTY BOARD SUPPLIES                                             107.59

9              BYRD, ASHTON                                  JAIL –PHONE, SHERIFF- OVERTIME                                                           110.08

10           CARTRIGHT, ADAM                         SHERIFF OVERTIME, JAIL- PHONE                                                             230.74

11           CELLULARONE                                   ESDA- PHONE                                                                                                    41.19

12           CIT                                                          CH RECORDS- DEBT RETIREMENT                                                              87.88

13           CITY OF FLORA                                  ESDA- RENT                                                                                                        550.00

14           CLAY COUNTY ADVOCATE PRESS ELECTION- PUBLICATION                                                                           45.00

15           CLAY COUNTY HEALTH DEP          JAIL- MEDICAL SUPPLIES                                                                               139.12

16           CLAY COUNTY HOSPITAL               PROB- INCIDENTAL EXPENS                                                                         8.75



18           CLAY COUNTY TREASURER-IMRF MISC & CONTINGENCIES                                                                            585.00

19           CNA SURETY                                       CO CLK- SUPPLIES                                                                                            30.00

20           COMMUNICATION REVOLVING                JAIL- PHONE                                                                                        498.55

21           COMPASS WEB                                 COURTS- SUPPLIES, REPAIRS TO CO BLD, PROB- INCIDENTAL       499.99

22           COUNTY BOARD MEMBERS         COUNTY BOARD-EXPENSE                                                                           2518.45

23           COURSON, KENDRA                        JAIL- OVERTIME                                                                                              526.50

24           DAVE’S AUTO TECH                         SHERIFF- AUTO MAINT                                                                                  455.25

25           DAWKINS AUTO SALES                  SHERIFF- AUTO MAINT                                                                                  100.00

26           DICKEY, NYAL                                     REVIEW ROLLS- SALARIES/EXPENSE                                                         54.45

27           EASTIN, KINDAL                                                S OF A – TRAVEL                                                                                 97.65

28           EFFINGHAM TELCOM                     JAIL- PHONE                                                                                                       103.00

29           FANCHER, PHILLIP                           BAILIFFS                                                                                                               978.20

30           FAYETTE COUNTY                             CO SHARE JUDGE CHAMBERS                                                                     309.66

31           MARK FELDHAKE                              JAIL- PHONE, SHERIFF- OVERTIME                                                            508.36

32           FLEET ONE LLC                                   PROBATION- TRAVEL                                                                                     185.60

33           FLORA BATTERY & ALTERNATOR JAIL- SUPPLIES                                                                                                 40.00

34           FLORA PRINTING COMPANY       PROBATION- INCIDENTAL EXPENS                                                           71.80

35           FOWLER, NHU-LANG                      COURTS- SUPPLIES                                                                                          160.00

36           FRANK & BRIGHT FUN HOME     CORONER- OFFICE EQUIP EXPENS                                                            100.00

37           GFI DIGITAL                                        CH RECORD- DEBT RETIRMENT                                                                   33.46

38           GREENWOOD, PAT                          SHERIFF-INCIDENTAL EXPEN                                                                       54.42

39           GREENWOOD, TOM                        COURTHOUSE SECURITY-BAILIFF                                                              350.40

40           GROSS, WILLIAM                             COURTHOUSE- BAILIFF, JAIL- OVERTIME                                          1212.00

41           GROVES, TONY                                 JAIL- OVERTIME                                                                                                 666.90

42           HASTINGS, JACK                               REVIEW ROLLS- SALARIES/EXPENSES                                                       58.90

43           HEAVEN’S MIST WATER                PROB- INCIDENTAL EXPENS, CH- SUPPLIES                                           85.50

44           HEUERMAN, CORY                          JAIL-PHONE, SHERIFF- OT                                                                             155.92

45           HICKOX, JOHN J                              ATTORNEY FEES FOR INDIGENTS                                                              225.00

46           HOMEFIELD ENERGY                       JAIL, CH, PROB, HWY- UTILITIES                                                                976.03

47           HWY 50 REPAIRS                               ESDA- AUTO MAINT                                                                                       40.00

48           IACCR ZONE 1                                    CO CLK- MISC                                                                                                    20.00

49           IDPH                                                      FEES OF REGISTAR OF VITAL RECORDS                                                    97.00

50           ISA                                                         SHERIFF- INCIDENTAL EXPENS                                                                    300.00

51           ILLINOIS SHERIFF’S ASSOC           SHERIFF- INCIDENTAL EXPENS                                                                    40.00

52           IL STATE BAR ASSOC                       COURTS- DUES & SUBSCRIPTIONS                                                            331.00

53           IL STATE FIRE MARSHAL                CH- EQUIP MAINT                                                                                           150.00

54           JEWELL PSYCHOLOGICAL SERVICES, LLC ST ATTY- TRAINING AND SEMINARS                                        475.00

55           KESSLER, HUGH                                REVIEW ROLLS- SALARIES/EXPENSES                                                       58.90

56           LAMB, EDDIE                                      REVIEW ROLLS- SALARIES/EXPENSES                                                       60.68

57           LEGAL DIRECTORIES                        COURTS- DUES & SUBSCRIPTIONS                                                            73.56

58           LEIB, CURTIS                                       PROB- TRAVEL                                                                                                   32.99

59           LEONARD, AARON K                       ATTORNEY FEES FOR INDIGENTS                                                               445.00

60           LEWIS, ELAM                                      JAIL- PHONE, SHERIFF- OVERTIME                                                            356.20

61           LEXIS NEXIS                                        ST. ATTY- DUES & SUBSCRIPTION                                                              250.00

62           LINDA’S CLEANING SERVICE        HWY- UTILITIES                                                                                                 65.00

63           LOUISVILLE POSTMASTER            COURTS, CIR CLK, ST. ATTY, CO CLK- POSTAGE                                    1038.66

64           MEAGHER SIGN & GRAPHICS     IMPROV TO CO BLD, SHERIFF- AUTO MAINT                                        610.00

65           MENARDS                                           REPAIRS TO CO BLD, JAIL SUPPLIES                                                          531.24

66           MEMORIAL LANE FLOWERS         COUNTY BRD EXPENS                                                                                     50.00

67           MIKE’S FOOD MARKET                  DIET & CARE FOR PRISONERS                                                                      2410.80


69           MILLER, WES                                      CORONER- TRAVEL                                                                                          44.50

70           MILNER, CHAD                                  JAIL-PHONE                                                                                                        40.00

71           MURBARGER, DALE                        VICTIM/ WITNESS- COOR-SALARY                                                            4056.25

72           MUNICIPLE UTILITIES                     JAIL, CH, HWY, PROB-UTILITIES                                                                  1369.49

73           MURPHY CONSTRUCTION            JAIL- PUBLIC GROUNDS IMPROVEMENT                                                21136.56

74           MYERS, ANDY                                    JAIL- PHONE, SHERIFF- MAINT TO EQUIP                                                300.47

75           MYRON                                                                CH RECORDS- SUPPLIES                                                                307.85

76           OWEN’S AUTOMOTIVE                 SHERIFF- AUTO MAINT                                                                                  448.00

77           RAY PHILLIPS                                      JAIL-PHONE, SHERIFF- OVERTIME, INCIDENTAL EXPENS, BAILIFFS 260.48

78           POWLESS, JOEL J.C.                         COURTS- ATTY FEES FOR INDIGENTS                                                       1354.98

79           PRYOR, JADE L                                   ST. ATTY- TRANSCRIPT FEES                                                                         24.50

80           QUANDT, TAMI                                COUNTY BRD- SUPPLES                                                                                 30.49

81           QUILL                                                    CO CLK-SUPPLIES, ESDA- MISC                                                                   242.41

82           ROBIN SCHWARTZ                           MISC & CONTINGENCIES                                                                              50.00

83           RICOH                                                   SHERIFF- SUPPLIES                                                                                          125.00

84           RKDIXON                                             CH RECORDS- DEBT RETIREMENT                                                              131.28

85           SAV MOR PHARMACY                    JAIL- MEDICAL SERVICES                                                                               106.38

86           SECRETARY OF STATE                     COURTS- SUPPLIES                                                                                          2.00

87           SOUTH CENTRAL FS                         SHERIFF- AUTO MAINT                                                                                 2897.10

88           SPITZNER, STEVEN                           JAIL PHONE                                                                                                        40.00

89           STURM, ROBERT                               JAIL- OVERTIME                                                                                              1062.18

90           TAXPAYER’ FEDERATION OF IL    COUNTY BRD PERDIEM & EXPENS                                                             20.00

91           THE WEB CAFÉ                                   SHERIFF- INCIDENTAL EXPENS                                                                    2197.55

92           THOMPSON, LYNDI                         THEASURER- CLERICAL HIRE OVERTIME                                                  70.00

93           THOMPSON, MARIC (Lupita)      COURTS- ATTY FEES FOR INDIGENTS                                                       6013.00

94           THOMSON REUTERS                       TREASURER- MISC, CO CLK- SUPPLIES, COURTS- DUES                    869.91

95           TOWNSHIP OFFICIALS OF IL         CO CLK- SUPPLIES                                                                                            24.00

96           VERIZON                                              JAIL- TELEPHONE                                                                                              342.15

97           WALMART                                          JAIL- DIET & CARE, SUPPLIES, MEDICAL SERVICES                              1077.82


98           WEIDNER, KRISTA                            PROB- TRAVEL                                                                                                   76.24

99           WEX                                                       PROB- TRAVEL                                                                                                   106.50

100         WRIGHT’S FURNITURE                   REPAIRS TO CO BLDING                                                                                 284.00

101         WTCI                                                     CH, JAIL, HWY-PHONES                                                                                 1662.26

102         YOUNG’S PIT STOP                          SHERIFF- AUTO MAINT                                                                                  78.00

103         ZINK’S BUILDING CENTER             PROB- INCIDENTAL EXPEN, JAIL- SUPPLIES                                           78.92







1              ACT AUTOMOTIVE                                          SHERIFF- AUTO MAINT                                                                  5.00

2              BRISCOE’S SURPLUS SALES                          IMPROVEMENTS TO CO. JAIL                                                      83.99

3              COMMUNICATION REVOLVING FUND   JAIL- PHONE                                                                                       498.55

4              COMPASS WEB                                                 CH- EQUIPMENT MAINT                                                              400.00

5              DBS DISPOSAL                                                   HWY, JAIL, COURTHOUSE- UTITLITIES                                     120.00

6              EFFINGHAM TELCOM SOLUTIONS            JAIL- PHONE                                                                                       103.00

7              HARR’S ACE HARDWARE                               CH- EQUIP MAINT                                                                           10.98

8              HEAVENS MIST WATER                                  CH- SUPPLIES                                                                                     66.00

9              INDOFF                                                                TREASURER, STATES ATTY, S OF A, ELECTION, JAIL             878.99



10           KIEFER LANDSCAPING                                                                                                                                                   275.00

11           LEXIS NEXIS                                                        STATES ATTORNEY- DUES, SUBSCRIPTIONS                          250.00

12           LOUISVILLE AUTO PARTS                              CH & JAIL- SUPPLIES                                                                       43.03

13           MIKE’S CUSTOME CATERING                      SHERIFF- INCIDENTAL EXPENS                                                    500.00

14           MIKE’S FOOD MARKET                                  JAIL- DIET & CARE OF PRISONERS                                              2086.66

15           PERRY’S  SMALL ENGINE                               COURTHOUSE- MAINT EQUIP                                                    74.52

16           SAV MOR PHARMACY                                    JAIL- MEDICAL SERVICES                                                               337.11

17           SHORTY’S ELECTRIC SERVICE                       JAIL- SUPPLIES                                                                                  112.50

18           THE WEB CAFÉ                                                                                                                                                                   59.95

19           WIN                                                                       MISC AND CONTIGENCIES                                                           89.00

20           YOUNG’S PIT STOP                                          SHERIFF- AUTO MAINT                                                                  30.00

21           ZINK’S BUILDING SUPPLY                             IMPROVEMENTS TO CO JAIL                                                       115.80









Comments are closed.