The July 14, 2015 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Mike Spitzner, Brad Harris Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart,John Bayler, David Johnson, Mike Rinehart, Mary McCollough, Sue Pettit.
Absent: Ted Whitehead, Joe Goodman, and Bryan Knapp.
Vice Chairman Chris Rinehart acknowledged guests and there was one agenda change: Board Member Mike Rinehart will address the board after Claims Committee.
Motion by Sue Pettit, seconded by John Weidner, to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by Janice Brooks, seconded by John Bayler, to approve the County Board minutes of June 9 and 18, 2015. Motion Carried, Voice Action.
Claims Committee Chairman Sue Pettit reported that the Claims Committee meet July 6, 2015 to review closed session minutes of which March 10,2015, June 9,2015 and June 18,2015 were opened. Additionally, Pettit reported Employee Time Sheets were reviewed, as well.
Motion by Sue Pettit, seconded by Dave Johnson, to approve the action of the Claims Committee. Motion Carried. 10 YES
1 NO (Mike Rinehart)
Claims Committee Member Janice Brooks requested guidance and consideration of setting funding limitations on county funded retirement parties, funeral flowers, wedding and baby gifts, etc. The matter was referred to the Executive Finance Committee.
Board Member Mike Rinehart then read a short statement to the board: Addressed to Ted Whitehead, Chairman of Clay County Board, July 14, 2015.
Mr. Chairman: Due to personal issues. I hereby tender my resignation as Chairman of the Executive Finance Committee of the Clay County Board. I do wish to continue serving the citizens of Clay County as a member of this important committee. My resignation is effective as of this date. Signed: Mike Rinehart, Clay County Board Member, District L.
Vice Chairman Chris Rinehart will meet with Ted to discuss replacing Mike Rinehart as Chairman of the Executive Finance Committee.
Motion by Sue Pettit, seconded by John Bayler, to approve the County Clerk/ Recorder’s Semi- Annual Report, as presented. Motion Carried, Voice Action.
CR Smith, Soil and Water Conservation District, presented his Semi- Annual Report. The board approved his report as submitted, by voice action.
Jennifer Brown, 911 Coordinator, presented the 911 Report in written form.
Eric Snedeker and Ray Diel, Snedeker Risk Management, provided an ICRMT Insurance update for Property Casualty and Workers Compensation. Snedeker provided the “2015 Seminar Schedule” and a Claims and Loss Control Service Summary”.
Jeff Workman, Clay County Health Department, provided the Board of Health Bulletin in written form.
Sheriff Andy Myers presented his June Activity Report in written form.
Additionally, Myers reported he had be contacted by the Legion Riders requesting permission to add to the Veteran’s Memorial, a POW-MIA Memorial Chair.
Motion by Mike Rinehart, seconded by John Weidner, to grant permission for an addition to the Veteran’s Memorial on the Courthouse grounds. Motion Carried. Voice Action.
Treasurer Jana Tolliver presented her Financial Reports in written form. Additionally, Tolliver reported that Real Estate Tax Bills have been mailed with collection dates set for August 21 and September 21. Taxes are also available as public record on the website.
County Engineer Mike Quandt presented the information regarding ranking engineering consultants based on qualifications for Phase I and II for the bridge replacement project on Sailor Springs Road (C.H.3).
Board Member Mike Rinehart stated he had a problem with ranking engineer consultants according to preferences, thinking it is not always a good thing, and questioning legality.
Quandt informed board members that this is part of the process required by the state.
Motion by Sue Pettit, seconded by Jeremy Wildbur, to accept the County Engineer’s and Road and Bridge Committee’s rankings of the engineering consultants for the Phase I and II engineering services for the bridge replacement project on Sailor Springs Road (C.H.3) over the Little Wabash River, and for the County Engineer to negotiate with the preferred consultant to obtain a fair and reasonable compensation for the engineering services. The rankings are as follows:
- Rhutasel and Associates, Inc from Centralia, IL.
- Hampton, Lenzini and Renwick, Inc. from Springfield, IL.
- Hurst- Rosche, Inc. from Hillsboro, IL.
Motion Carried. Voice Action 10 Yes, 1 No (M. Rinehart)
Motion by Dave Johnson, seconded by Jeremy Wildbur, to approve Bridge Aid Petition 15(06-2) in the Township of Larkensburg, Clay County, Illinois. Motion Carried. Voice Action.
Motion by Janice Brooks, seconded by Mary McCollough to approve Bridge Aid Petition 15 (01-1) in the Township of Bible Grove, Clay County, Illinois. Motion Carried. Voice Action
Motion by Jeremy Wildbur, seconded by Mike Spitzner, to approve Bridge Aid Petition 15 (05-1) in the Township of Hoosier, Clay County, Illinois. Motion Carried. Voice Action.
Motion by Sue Pettit, seconded by Janice Brooks to go to closed session for the following purpose: (8) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, with the basis for such finding being: (5 ILCS 120/2 (c ) (11); Time:6:35 p.m. Motion Carried. Voice Action.
Motion by Sue Pettit, seconded by Brad Harris, to return to open session. Time 6:40 p.m. Motion Carried. Voice Action.
No action was taken upon return to open session.
Mike Quandt presented the Engineer’s Report in written form.
Amanda Goostree, CCH President presented the Hospital Report in written form.
Goostree then invited Dr. Doolittle to discuss an Urgent Care concept that Integrates (Doolittle) and CCH have been discussing. Doolittle said his company is seeking to acquire property to build an Urgent Care Clinic in Clay County. The facility would work cooperatively with CCH for Radiology, Lab, and Physical Therapy services.
Goostree sought guidance from the County Board to go into contractual discussion- leasing PT, Lab and Radiology space with Doolittle.
Also discussed was an expansion to the CCH Clinic that would allow for increased Oncology and Pharmacy Services. Goosetree questioned what steps to take next, taking potential contracts to the Hospital Committee and then board on to the board? Timeliness is important. It was suggested that Hospital Committee meeting notices be sent to all board members during these discussions, providing and Information Avenue for all. Discussion turned to possible Clinic Expansion, with Goostree again asking for guidance.
Motion by Jeremy Wildbur, seconded by Brad Harris, to go got for bids for the Clinic Expansion, an estimated $1,000,000 project. Motion Carried. Voice Action
Motion by John Bayler, seconded by Janice Brooks, to approve the following health professionals. Motion Carried. Voice Action
Teerath Tanpitukponge, MD Courtesy Radiology
Andrew Barina, MD Courtesy Radiology
Justin Brooks, MD Courtesy Radiology
Subhashish Agarwal, MD Courtesy Radiology
Gaurav Nigam, MD Provisional Hospitalist
David McNichols Courtesy Urology
Miguel Alcordo Courtesy Allergist/ Immunologist
Matthew Donaldson, MD Courtesy Radiology
Motion by Sue Pettit, seconded by Jeremy Wildbur to approve a credit card reader for the Cisne Clinic. Motion Carried. Voice Action.
Motion by Janice Brooks, seconded by Dave Johnson to approve removing Amy Simpson from the Remote Deposit Capture. Motion Carried. Voice Action.
Motion by John Bayler, seconded by Dave Johnson, to approve the purchases of a Stryker Laparoscopic Camera for $92,583.47. Motion Carried.
Motion by Sue Pettit, seconded by Janice Brooks, to approve the purchases of a Mobile Fluoroscopy C-Arm from Electromek for $55,000.00. Motion Carried.
Motion by John Bayler, seconded by Mike Spitzner to approve the roofing bid repairs to the Kumar Building to Jewett Roofing Company for $39,100.00. Motion Carried.
Motion by Sue Pettit, seconded by Brad Harris, to approve the issuance of a Financial Attestation letter for the CCH Satellite Clinic. Motion Carried. Voice Action.
July 14, 2015
Center of Medicare and Medicaid Services
In re: Clay County Hospital Cisne Clinic
Dear Sir or Madam:
At the direction of the Clay County Hospital administrative staff, and per a grant application made by Clay County Hospital for qualifying its Cisne Clinic, please find enclosed the following statement regarding the financial liability of the County as to Clay County Hospital.
Clay County Hospital is an organization under the auspices of the County of Clay, State of Illinois, and a governmental entity. The County of Clay is the financially responsible entity.
This letter has been authorized to be sent at a duly convened and carried out meeting of the Clay County Board on the 14th day of July, 2015.
s/ Chris Rinehart
Chris Rinehart, Vice- Chairman
Board of Clay County, Illinois
s/ Brenda Britton
Brenda Britton, Clay County Clerk
Motion by Dave Johnson, seconded by Jeremy Wildbur, to approve Chelsea Musgrave as Compliance Officer, replacing Jamie Veach, as well as, approve as credit card holder. Motion Carried. Voice Action
Vice Chairman Rinehart presented the ROE #12 Report of Official Acts, on file in the County Clerk’s Office.
Motion by Mike Rinehart, seconded by Brad Harris, to ratify the Vice Chairman’s appointment of Steve Lewis to the 911 Board. Motion Carried. Voice Action
Board Member Sue Pettit ask that County Clerk Brenda Britton send out requests for FY 2016 budgets from Dept. Heads, as well as, Public Safety Funds request, setting August 15, 2015 as return date.
Motion by Jeremy Wildbur, seconded by Mary McCollough, to adjourn. Time: 7:25 p.m. Motion carried, voice action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
1 AIT CORONER- TOXICOLOGY 180.00
2 AMEREN CIPS JAIL, HWY, PROB, CH-UTILITIES 539.99
3 ARNOLD, ASHLEY S OF A – TRAVEL 59.58
4 AYERS, JAMIE JAIL- PHONE, SHERIFF- OVERTIME 372.88
5 BALLARD, CRYSTAL CIRCUIT CLK- MISC 57.85
6 BARBEE, DARREN JAIL- OVERTIME 445.50
7 BG DISTRIBUTORS ELECTION- POSTAGE 14.24
8 BRITTON, BRENDA CO CLK- MISC, COUNTY BOARD SUPPLIES 107.59
9 BYRD, ASHTON JAIL –PHONE, SHERIFF- OVERTIME 110.08
10 CARTRIGHT, ADAM SHERIFF OVERTIME, JAIL- PHONE 230.74
11 CELLULARONE ESDA- PHONE 41.19
12 CIT CH RECORDS- DEBT RETIREMENT 87.88
13 CITY OF FLORA ESDA- RENT 550.00
14 CLAY COUNTY ADVOCATE PRESS ELECTION- PUBLICATION 45.00
15 CLAY COUNTY HEALTH DEP JAIL- MEDICAL SUPPLIES 139.12
16 CLAY COUNTY HOSPITAL PROB- INCIDENTAL EXPENS 8.75
17 CLAY COUNTY REPUBLICAN COURTS- MISC EXPENS FOR IDIGENTS, CIR CLK- SUPPLIES 374.15
OFFICIAL PUBLICATION, PROB- INCIDENTAL EXPENS
18 CLAY COUNTY TREASURER-IMRF MISC & CONTINGENCIES 585.00
19 CNA SURETY CO CLK- SUPPLIES 30.00
20 COMMUNICATION REVOLVING JAIL- PHONE 498.55
21 COMPASS WEB COURTS- SUPPLIES, REPAIRS TO CO BLD, PROB- INCIDENTAL 499.99
22 COUNTY BOARD MEMBERS COUNTY BOARD-EXPENSE 2518.45
23 COURSON, KENDRA JAIL- OVERTIME 526.50
24 DAVE’S AUTO TECH SHERIFF- AUTO MAINT 455.25
25 DAWKINS AUTO SALES SHERIFF- AUTO MAINT 100.00
26 DICKEY, NYAL REVIEW ROLLS- SALARIES/EXPENSE 54.45
27 EASTIN, KINDAL S OF A – TRAVEL 97.65
28 EFFINGHAM TELCOM JAIL- PHONE 103.00
29 FANCHER, PHILLIP BAILIFFS 978.20
30 FAYETTE COUNTY CO SHARE JUDGE CHAMBERS 309.66
31 MARK FELDHAKE JAIL- PHONE, SHERIFF- OVERTIME 508.36
32 FLEET ONE LLC PROBATION- TRAVEL 185.60
33 FLORA BATTERY & ALTERNATOR JAIL- SUPPLIES 40.00
34 FLORA PRINTING COMPANY PROBATION- INCIDENTAL EXPENS 71.80
35 FOWLER, NHU-LANG COURTS- SUPPLIES 160.00
36 FRANK & BRIGHT FUN HOME CORONER- OFFICE EQUIP EXPENS 100.00
37 GFI DIGITAL CH RECORD- DEBT RETIRMENT 33.46
38 GREENWOOD, PAT SHERIFF-INCIDENTAL EXPEN 54.42
39 GREENWOOD, TOM COURTHOUSE SECURITY-BAILIFF 350.40
40 GROSS, WILLIAM COURTHOUSE- BAILIFF, JAIL- OVERTIME 1212.00
41 GROVES, TONY JAIL- OVERTIME 666.90
42 HASTINGS, JACK REVIEW ROLLS- SALARIES/EXPENSES 58.90
43 HEAVEN’S MIST WATER PROB- INCIDENTAL EXPENS, CH- SUPPLIES 85.50
44 HEUERMAN, CORY JAIL-PHONE, SHERIFF- OT 155.92
45 HICKOX, JOHN J ATTORNEY FEES FOR INDIGENTS 225.00
46 HOMEFIELD ENERGY JAIL, CH, PROB, HWY- UTILITIES 976.03
47 HWY 50 REPAIRS ESDA- AUTO MAINT 40.00
48 IACCR ZONE 1 CO CLK- MISC 20.00
49 IDPH FEES OF REGISTAR OF VITAL RECORDS 97.00
50 ISA SHERIFF- INCIDENTAL EXPENS 300.00
51 ILLINOIS SHERIFF’S ASSOC SHERIFF- INCIDENTAL EXPENS 40.00
52 IL STATE BAR ASSOC COURTS- DUES & SUBSCRIPTIONS 331.00
53 IL STATE FIRE MARSHAL CH- EQUIP MAINT 150.00
54 JEWELL PSYCHOLOGICAL SERVICES, LLC ST ATTY- TRAINING AND SEMINARS 475.00
55 KESSLER, HUGH REVIEW ROLLS- SALARIES/EXPENSES 58.90
56 LAMB, EDDIE REVIEW ROLLS- SALARIES/EXPENSES 60.68
57 LEGAL DIRECTORIES COURTS- DUES & SUBSCRIPTIONS 73.56
58 LEIB, CURTIS PROB- TRAVEL 32.99
59 LEONARD, AARON K ATTORNEY FEES FOR INDIGENTS 445.00
60 LEWIS, ELAM JAIL- PHONE, SHERIFF- OVERTIME 356.20
61 LEXIS NEXIS ST. ATTY- DUES & SUBSCRIPTION 250.00
62 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
63 LOUISVILLE POSTMASTER COURTS, CIR CLK, ST. ATTY, CO CLK- POSTAGE 1038.66
64 MEAGHER SIGN & GRAPHICS IMPROV TO CO BLD, SHERIFF- AUTO MAINT 610.00
65 MENARDS REPAIRS TO CO BLD, JAIL SUPPLIES 531.24
66 MEMORIAL LANE FLOWERS COUNTY BRD EXPENS 50.00
67 MIKE’S FOOD MARKET DIET & CARE FOR PRISONERS 2410.80
68 MILLER OFFICE EQUIPMENT S OF A- COMPUTER TAX SERVICES, PROB- INCIDENTAL EXPENS 301.45
69 MILLER, WES CORONER- TRAVEL 44.50
70 MILNER, CHAD JAIL-PHONE 40.00
71 MURBARGER, DALE VICTIM/ WITNESS- COOR-SALARY 4056.25
72 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 1369.49
73 MURPHY CONSTRUCTION JAIL- PUBLIC GROUNDS IMPROVEMENT 21136.56
74 MYERS, ANDY JAIL- PHONE, SHERIFF- MAINT TO EQUIP 300.47
75 MYRON CH RECORDS- SUPPLIES 307.85
76 OWEN’S AUTOMOTIVE SHERIFF- AUTO MAINT 448.00
77 RAY PHILLIPS JAIL-PHONE, SHERIFF- OVERTIME, INCIDENTAL EXPENS, BAILIFFS 260.48
78 POWLESS, JOEL J.C. COURTS- ATTY FEES FOR INDIGENTS 1354.98
79 PRYOR, JADE L ST. ATTY- TRANSCRIPT FEES 24.50
80 QUANDT, TAMI COUNTY BRD- SUPPLES 30.49
81 QUILL CO CLK-SUPPLIES, ESDA- MISC 242.41
82 ROBIN SCHWARTZ MISC & CONTINGENCIES 50.00
83 RICOH SHERIFF- SUPPLIES 125.00
84 RKDIXON CH RECORDS- DEBT RETIREMENT 131.28
85 SAV MOR PHARMACY JAIL- MEDICAL SERVICES 106.38
86 SECRETARY OF STATE COURTS- SUPPLIES 2.00
87 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 2897.10
88 SPITZNER, STEVEN JAIL PHONE 40.00
89 STURM, ROBERT JAIL- OVERTIME 1062.18
90 TAXPAYER’ FEDERATION OF IL COUNTY BRD PERDIEM & EXPENS 20.00
91 THE WEB CAFÉ SHERIFF- INCIDENTAL EXPENS 2197.55
92 THOMPSON, LYNDI THEASURER- CLERICAL HIRE OVERTIME 70.00
93 THOMPSON, MARIC (Lupita) COURTS- ATTY FEES FOR INDIGENTS 6013.00
94 THOMSON REUTERS TREASURER- MISC, CO CLK- SUPPLIES, COURTS- DUES 869.91
95 TOWNSHIP OFFICIALS OF IL CO CLK- SUPPLIES 24.00
96 VERIZON JAIL- TELEPHONE 342.15
97 WALMART JAIL- DIET & CARE, SUPPLIES, MEDICAL SERVICES 1077.82
CH- SUPPLIES, SHERIFF- INCIDENTAL EXPENS
98 WEIDNER, KRISTA PROB- TRAVEL 76.24
99 WEX PROB- TRAVEL 106.50
100 WRIGHT’S FURNITURE REPAIRS TO CO BLDING 284.00
101 WTCI CH, JAIL, HWY-PHONES 1662.26
102 YOUNG’S PIT STOP SHERIFF- AUTO MAINT 78.00
103 ZINK’S BUILDING CENTER PROB- INCIDENTAL EXPEN, JAIL- SUPPLIES 78.92
TOTAL PAID CLAIMS $69,673.28
1 ACT AUTOMOTIVE SHERIFF- AUTO MAINT 5.00
2 BRISCOE’S SURPLUS SALES IMPROVEMENTS TO CO. JAIL 83.99
3 COMMUNICATION REVOLVING FUND JAIL- PHONE 498.55
4 COMPASS WEB CH- EQUIPMENT MAINT 400.00
5 DBS DISPOSAL HWY, JAIL, COURTHOUSE- UTITLITIES 120.00
6 EFFINGHAM TELCOM SOLUTIONS JAIL- PHONE 103.00
7 HARR’S ACE HARDWARE CH- EQUIP MAINT 10.98
8 HEAVENS MIST WATER CH- SUPPLIES 66.00
9 INDOFF TREASURER, STATES ATTY, S OF A, ELECTION, JAIL 878.99
SUPPLIES, JAIL- PURCHASE EQUIPMENT
PROB- INCIDENTAL EXPENS
10 KIEFER LANDSCAPING 275.00
11 LEXIS NEXIS STATES ATTORNEY- DUES, SUBSCRIPTIONS 250.00
12 LOUISVILLE AUTO PARTS CH & JAIL- SUPPLIES 43.03
13 MIKE’S CUSTOME CATERING SHERIFF- INCIDENTAL EXPENS 500.00
14 MIKE’S FOOD MARKET JAIL- DIET & CARE OF PRISONERS 2086.66
15 PERRY’S SMALL ENGINE COURTHOUSE- MAINT EQUIP 74.52
16 SAV MOR PHARMACY JAIL- MEDICAL SERVICES 337.11
17 SHORTY’S ELECTRIC SERVICE JAIL- SUPPLIES 112.50
18 THE WEB CAFÉ 59.95
19 WIN MISC AND CONTIGENCIES 89.00
20 YOUNG’S PIT STOP SHERIFF- AUTO MAINT 30.00
21 ZINK’S BUILDING SUPPLY IMPROVEMENTS TO CO JAIL 115.80
TOTAL UNPAIDS- $6140.08