March 10,2015 board mins

The March 10, 2015 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.


The pledgr to the flag was lead by Sheriff Myers.


The blessing was led by Chairman Ted Whitehead.


The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Joe Goodman, Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart, Bryan Knapp, John Bayler, David Johnson, Mike Rinehart, Mary McCollough, Sue Pettit.


Absent: Brad Harris


Chairman Whitehead acknowledged guest.


Motion by Janice Brooks, seconded by Mary McCollough, to approve the County Board minutes of February 10,      2015.  Motion carried, voice action.


Motion by Jeremy Wildbur, seconded by Bryan Knapp to approve the agenda as it stands, noting that even though Chief Probation Officer Curtis Leib and Jeff Workman, Clay County Health Department we not in attendance, the monthly reports were in County Board packets. Motion Carried. Voice Action.


At the recommendation of Claims Committee Chairman Sue Pettit, Bryan Knapp made a motion, seconded by Janice Brooks to approve the action of the Claims Committee. Motion Carried. 12 YES 1 NO


James Patrick, SCIRP & DC, presented information for the Clay County Greenways and Trails Plan.  The plan must be in place if and when grant funding becomes available.


Motion by Mike Rinehart, seconded by Sue Pettit to accept the Clay County Greenways and Trails Plan as presented. Motion Carried Voice Action


Motion by John Bayler seconded by Bryan Knapp to approve the FY 2014 Audit as presented by Ryan Hawkins, Kemper CPA. Motion Carried. Voice Action


Sheriff Myers presented the Sheriff’s Department report in written form.


Motion by Chris Rinehart, seconded by Jeremy Wildbur to go to closed session for the following purpose:  (1) The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body (5ILCS 120/2 (c) (1);   Time 6:25 p.m.  Motion Carried. Voice Action


Motion by Sue Pettit, seconded by Dave Johnson to return to open session.  Time 6:30 p.m. Motion Carried. Voice Action


The closed session was for informational purposes only, no action was taken.


Clay County Treasurer Jana Tolliver presented the Treasurer’s Report in written form.


Motion by Bryan Knapp, seconded by Joe Goodman to approve the low bidder, Depew & Owen Builders, Inc., Centralia, Illinois, for the amount of $59,888.00 for approach roadway improvements on Heather Lane in Stanford Township to the CSX Railroad, Sec. 14-11132-00-AS. Motion Carried. Voice Action


Motion by Sue Pettit, seconded by Jeremy Wildbur to go to closed session for the following purpose: (8) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, with the basis for such finding being (5ILCS 120/2 (c) (11); Time 6:33 p.m.  Motion Carried. Voice Action


Motion by Bryan Knapp, seconded by Mike Spitzner to return to open session. Time 6:35 p.m.  Motion Carried. Voice Action.


The closed session was for informational purposes only, no action was taken.


County Engineer Mike Quandt presented the Highway Department Report in written form.


Motion by Dave Johnson, seconded by John Bayler to approve the appointments for the following health professionals.  Motion Carried. Voice Action


Initial Appointment:

Willet Pang, MD                                Provisional Courtesy Radiology

Muralidhar Kondapaneni, MD    Provisional Courtesy Pulmonologist

Juan Israel Gaitan Rueda, MD     Provisional Courtesy Pulmonologist



Eric Zeller, RN                                    Dr. Spraul’s Assistant/ Surgery

Kaci Durbin, NP                                 Courtesy Obstetrics & Gynecology

Ryan Alexander, MD                      Courtesy Radiology

Joseph Spraul, MD                          Courtesy Opthalmology


Hospital President Amanda Goostree presented info regarding the acceptance of the Thinking Phones telephone bid for the hospital.


Board Member Sue Petitt questioned the process of how the phone bids had been awarded prior to the Hospital Committee and County Board meetings.


Goostree relayed that a “straw poll” of Hospital Committee members had been conducted and the bid awarded prior to the committee meeting,


Petitt stated that committees make recommendation but full board should be allowed to vote.


Goostree stated the board had directed that if an item is budgeted, then purchases could be informational items for the County Board.  She did not think that she was supposed to request approval from the full board.


Several board members recalled some type of discussion regarding this process in previous months.


Board Member Pettit felt that 4 board members made a decision for the 14 members of the County Board.


Goostree asked for a clarification of policy on the purchase/bid process.


Prior Board minutes will be reviewed to check for reference on the purchase/ bid process.  The Board did not request a re- bid on the phone system.


Board Member Jeremy Wildbur questioned the procedure for transporting patients with life threatening issues from the CCH Clinic to the ER.  Goostree stated that, due to liability issues, patients that need transported from Clinic to Hospital are handled by ambulance. The Hospital operates with two ambulance crews concurrently.

Additionally, Goostree reported that the Hospital is currently working on efforts to recruit two doctors and one Nurse Practitioner.


Motion by Mike Rinehart, seconded by Chris Rinehart to ratify the chairman’s appointment of Danny Fender to the North Clay Fire Protection District. Term runs to May 2018. Motion Carried. Voice Action.


Motion by Mike Spitzner, seconded by John Weidner to ratify the chairman’s appointment of Terry Stewart to the Clay City Fire Protection District. Term runs to May 2018. Motion Carried. Voice Action.


Motion by Bryan Knapp, seconded by Jeremy Wildbur to adjourn.  Time:  6:50 p.m.  Motion carried, voice action.


Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:


  1. Names of Claimants                        For What                                                                                   Amount of Claim

1              ACT TIRE & AUTO                             SHERIFF- AUTO MAINT                                                                                  5.00

2              ALTAMONT OVERHEAD DOOR   IMPROVMENTS TO COUNTY JAIL                                                              4952.00

3              AMEREN CIPS                                    JAIL, HWY, PROB, CH-UTILITIES                                                                  519.51

4              AIT                                                         CORONER- TOXICOLOGY                                                                              180.00

5              AMERICAN STAMP                          TREASURER- SUPPLIES                                                                                   60.33

6              AYERS, JAMIE                                    JAIL- PHONE, SHERIFF- OVERTIME, INCIDENTAL EXPENS           105.04

7              BARBECK COMMUNICATION      JAIL- MAINT TO EQUIP                                                                                  112.00

8              BRIGHT, BARRY                                                 COURTS- ATTY FEES FOR INDIGENTS                                    1007.99

9              BRITTON, BRENDA                           CO BOARD SEC FEES, CO CLK- MISC                                                          107.59

10           BUTCHER AUTOMOTIVE                               SHERIFF- AUTO MAINT                                                                    270.50

11           BYRD, ASHTON                                  JAIL –PHONE, SHERIFF- OVERTIME                                                           110.08

12           CARTRIGHT, ADAM                         SHERIFF TRAINING, JAIL- PHONE                                                              3074.44

13           CELLULAR ONE                                  ESDA- PHONE                                                                                                    41.19

14           CHET’S ELECTRIC                               REPAIRS TO CO BUILDING                                                                            463.33

15           CIT                                                          COURTHOUSE- DEBT RETIREMENT                                                           87.88

16           CITY OF FLORA                                  ESDA- RENT                                                                                                        275.00

17           CLAY COUNTY HEALTH DEP          JAIL- MEDICAL SUPPLIES                                                                               129.59

18           CLAY COUNTY REPUBLICAN         COURTS- MISC FEES FOR INDIGENTS                                                       36.80

19           CNA SURETY DIRECT                       PROBATION- INCIDENTAL EXPENS                                                           30.00

20           COBLE, JIM                                         REPAIRS TO CO BUILDING                                                                            375.00

21           COLCLASURE, DERRICK                  JAIL-TRAINING                                                                                                  222.36

22           COLLINS MARY BETH WELCH       COURTS- ATTY FEES FOR INDIGENTS                                                       2059.09

23           COMPASS WEB                                 ST ATTY & PUBLIC GROUNDS- EQUIPMENT, COURTS- SUPPLIES787.50

24           CONKLIN, TERA                                 PROBATION- TRAVEL                                                                                     145.78

25           COUNTY BOARD MEMBERS         COUNTY BOARD-EXPENSE                                                                           2633.82

26           DARNOLD, ERIKA                             ST ATTY- TRANSCRIPT FEES                                                                          12.50

27           DUSTY’S TIRE                                     SHERIFF- AUTO MAINT                                                                                  442.00

28           FANCHER, PHILLIP                           COURT SECURITY-BAILIFF                                                                             350.40

29           MARK FELDHAKE                              SHERIFF-OVERTIME, JAIL-PHONE TRAINING, BAILIFF                       543.50

30           FLEET ONE LLC                                   PROBATION- TRAVEL                                                                                     107.99

31           FLORA PRINTING COMPANY       PROBATION- INCIDENTAL EXPENS                                                           55.32

32           FRANKLIN COUNTY DETENTIONJAIL- HOUSING ADULTS                                                                                300.00

33           FRANK & BRIGHT FUN HOME     CORONER- OFFICE EQUIP EXPENS                                                            100.00

34           FRONTIER COMMUNITY                               JAIL- TRAINING                                                                                  140.82

35           GFI DIGITAL                                        CH RECORD- DEBT RETIRMENT                                                                   28.18

36           GREENWOOD, TOM                        COURTHOUSE SECURITY-BAILIFF                                                              518.30

37           GROSS, WILLIAM                             COURTHOUSE- BAILIFF, JAIL- OVERTIME                                          1413.52

38           GROVES, TONY                                 JAIL- OVERTIME                                                                                                205.20

39           HAMILTON, DEANNA                     ST. ATTY- SUPPLIES                                                                                         34.31

40           HASTINGS, JACK                               REVIEW ASSESS ROLLS EXPENS                                                                  80.10

41           HEAVENS MIST WATER                  COURTHOUSE- SUPPLIES                                                                              97.50

42           HEUERMAN, CORY                          SHERIFF-OVERTIME-JAIL-PHONE , OVERTIME                                   1264.96

43           HICKOX, JOHN J                                                COURTS- ATTY FEES FOR INDIGENTS                                        262.50

44           HOMEFIELD ENERGY                       JAIL, CH, PROB- UTILITIES                                                                             77.43

45           ILLINOIS OFFICE SUPPLY                               ELECTION- SUPPLIES                                                                        761.00

46           ILLINOIS SEC OF STATE                   PROBATION- INCIDENTAL EXPENS                                                           10.00

47           JACOBI, JAMES MD                         CORONER- AUTOPSY                                                                                      3620.00

48           JUSTICE DATA SOLUTIONS           JAIL- PURCHASE OF EQUIPMENT                                                              19000.00

49           KNAPP OIL COMPANY                   SHERIFF- AUTO MAINT                                                                                  473.79

50           LEE’S PC DEPOT                                 COURTS- OPERATION OF JUDGES OFFICE                                             115.00

51           LEIB, CURTIS                                       PROBATION- TRAVEL                                                                                     29.01

52           LEWIS, ELAM                                      SHERIFF- OVERTIME, JAIL- PHONE, OVERTIME                                    784.00

53           LINDA’S CLEANING SERVICE        HWY- UTILITIES                                                                                                 65.00

54           LORENZ SUPPLY COMPANY         PUBLIC BUILDING- SUPPLIES AT CH                                                         487.38

55           LOUISVILLE POSTMASTER            SHERIFF- SUPPLIES                                                                                          196.00

56           MILLER OFFICE EQUIPMENT        ST ATTY SUPPLIES, EQUIPMENT MAINT                                                 140.50

57           MILLER, WES                                      CORONER- SUPPLIES & TRAVEL                                                                 80.63

58           MILNER, CHAD                                  JAIL-PHONE                                                                                                        40.00

59           MILONE, GARY E                              COURTS- ATTY FEES FOR INDIGENTS                                                       331.17

60           MUNICIPLE UTILITIES                     JAIL, CH, HWY, PROB-UTILITIES                                                                  2750.02

61           MYERS, ANDY                                    JAIL- PHONE                                                                                                       40.00

62           RAY PHILLIPS                                      JAIL-PHONE, OVERTIME SHERIFF- OVERTIME                                      924.16

63           POWLESS, JOEL                                 COURTS- ATTY FEES FOR INDIGENTS                                                       459.96

64           QUILL                                                    CH RECORDS- SUPPLIES                                                                                 312.29

65           RICHLAND CO SHERIFF                   JAIL- HOUSING OF ADULTS                                                                          1232.00

66           RICOH                                                   SHERIFF- SUPPLIES                                                                                          125.00

67           RK DIXON                                            CH RECORDS-DEBT RETIREMENT                                                               117.21

68           SAV MOR PHARMACY                    JAIL- MEDICAL SERVICES                                                                               486.68

69           SIMS, LORI                                          ST ATTY- TRANSCRIPTS FEE                                                                          73.50

70           SOUTH CENTRAL FS                         SHERIFF- AUTO MAINT                                                                                 2822.03

71           SPITZNER, STEVEN                           JAIL PHONE                                                                                                        40.00

72           ST CLAIR CO CORRECTIONAL       SHERIFF- INCIDENTAL EXPENS                                                                    20.00

73           STURM, ROBERT                               JAIL- OVERTIME  & TRAINING, SHERIFF- AUTO MAINT                     1567.57

74           US ROUTE 50 FOUR LANE COALITION – MISC& CONTINGENCIES                                                                 1000.00

75           VERIZON                                              JAIL- TELEPHONE                                                                                              342.11

76           WALMART                                          PROB & SHERIFF- INCIDENTAL EXPEN, JAIL- DIET & CARE             1026.03


77           WOOD, STEPHEN                             JAIL- OVERTIME                                                                                                 663.08

78           WTCI                                                     CH, JAIL, HWY-PHONES                                                                                 1817.70

79           YOUNG, RONALD                             ATTY FEE FOR INDIGENTS                                                                             239.00

80           ZINKS BUILDING CENTER              PROB- INCIDENTAL EXPENS                                                                         251.98







1   BARBECK COMMUNICATION                  JAIL- MAINT TO EQUIP                                                                  73.50

2  BUTCHER AUTOMOTIVE                           SHERIFF- AUTO MAINT                                                                  889.41

3CLAY CO HEALTH DEPARTMENT    j AIL- MEDICAL SERVICES                                                               390.85

4  CLAY COUNTY REPUBLICAN              S OF A, SHERIFF, ELECTION-PUBLICATION                             600.40

5  COMMUNICATION REVOLVING FUND   JAIL- PHONE                                                                                       498.55

6  DBS                                                                        JAIL & CH- UTILITIES                                                                        120.00

7 INDOFF                                                              CH RECORDS, CO CLK, CIRCUIT CLK                                           1130.44



8   KEMPER CPA GROUP                        COUNTY & CIRCUIT- AUDIT                                                         6675.

9. LEES PC DEPOT                                    CORONER-SUPPLIES                                                                       75.00

10  LOUISVILLE AUTO PARTS                              JAIL- SUPPLIES                                                                                  36.60

11 MEAGERS SIGN & GRAPHICS     SHERIFF- INCIDENTAL EXPENS                                                    383.88

12  MIKES FOOD MARKET                                    JAIL- DIET & CARE FOR PRISONERS                                           1890.80

13PROFESSIONAL ID CARDS                             SHERIFF- INCIDENTAL EXPENS                                                    8.70

14 QUILL                                                                    ELECTION – SUPPLIES                                                                      125.98

15  RAY O’HERRON CO                                          SHERIFF – UNIFORMS                                                                   56.49

16  REGIONAL OFFICE OF EDUCATION #12   ESDA- CLAY CO SHARE ROE #12                                                  7467.08

17 RICHLAND COUNTY SHERIFF                       JAIL- HOUSING ADULTS                                                                588.00

18ROBERT MARLEY DDS                                     JAIL- MEDICAL SERVICES                                                               150.00

19  SHIRT TALES                                                       CORONER- SUPPLIES                                                                      78.00

20  TASER INTERNATIONAL                                 JAIL & SHERIFF- TRAINING                                                           723.36

21 WIN                                                                       MISC & CONTINGENCIES                                                              87.00

22YOUNG’S PIT STOP                                          SHERIFF- AUTO MAINT                                                                  30.00

                                                                                                                                                                TOTAL UNPAIDS- $22,079.04






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