March 14, 2017 Min



The March 14, 2017 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.


The Pledge to the flag was led by Sheriff Myers.


The blessing was led by Brad Harris.


The roll was called: Present: Ted Whitehead, Chairman, Shannon French, Brad Harris, Joe Goodman, Janice Brooks, Jeremy Wildbur, John Weidner, Chris Rinehart, John Bayler, Dave Johnson, Joe Gilliland, Mary McCollough, and Barb McGrew.


Absent: Bryan Knapp.


Chairman Whitehead acknowledged guests and there were two agenda changes:  add Jennifer Moore, CEFS, Intergovernmental Agreement and Ordinance approval and an appointment for Animal Control Administrator.


Motion by Barb McGrew, seconded by Joe Goodman, to approve the agenda as it stands.  Motion Carried. Voice Action.


Motion by Dave Johnson, seconded by Joe Gilliland, to approve the County Board minutes of February 14, 2017.  Motion Carried, Voice Action.


Motion by Brad Harris, seconded by John Weidner, to approve the action of the Claims Committee.  Motion Carried.


Jennifer Brown, 911 Coordinator, presented the 911 Report in written form.


Motion by John Bayler, seconded by Jeremy Wildbur, to approve the Animal Control Contract with CCARS.

Motion carried.

Board Member Joe Goodman requested that Animal Control reports be provided to the board on a quarterly basis.


Jeff Workman, Clay County Health Dept, presented the Board of Health Bulletin in written form.


Motion by Jeremy Wildbur, seconded by Barb McGrew, to ratify the Chairman’s reappointment of Kevin Logan to the Board of Review, for a two year term.  Motion carried, Voice action.  1-No (Brooks)


Motion by Joe Goodman, seconded by Shannon French, to ratify the Chairman’s reappointment of Eddie Lamb to the Farmland Assessment Review Committee for a three year term.  Motion carried, Voice action.


Supervisor of Assessments Kindal Eastin gave the board an update on her office.  She noted the Board of Review has adjourned and they are waiting on the final multiplier.


Sheriff Myers presented the Sherriff’s February Activity Report in written form.


Myers presented a Memorandum of Agreement for K9 Officer that he will seek approval at the next meeting.


Motion by Mary McCollough, seconded by Jeremy Wildbur, to approve the Local Agency Agreement for BLR 05310-NBIS Bridge Inspection Training Class.  Motion carried.


County Highway Engineer Darin Koelm presented the Highway Department Report in written form.


Motion by Dave Johnson, seconded by Joe Goodman, to go to closed session for the following purpose:  The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body (5 ILCS 120/2 (c) (1).   Time:  6:30 p.m.  Motion carried, Voice action.


Motion by Janice Brooks, seconded by Joe Gilliland, to return to open session.  Time:  6:35 p.m.  Motion carried, voice action.


Chairman Whitehead reported that the closed session was for information purposes only.


Chris Hunt, Clay County Hospital President, presented the Hospital Report in written form.


Motion by Dave Johnson, seconded by John Bayler, to approve the following Medical Staff Credentialing:

Initial Appointment:

Shelly Kuhns, APN Courtesy Hospitalist

Provisional Appointment:

Carrie Nussmeyer, APN Specified Professional Affiliate


Syed Shah, MD Courtesy Neurology

Motion carried, Voice Action.


Motion by Joe Goodman, seconded by John Bayler, to approve reimbursing the Highway Dept for materials and labor for 911 signage, and to go out for bids on future 911 sign maintenance.  Motion carried.


Motion by Barb McGrew, seconded by Dave Johnson, to approve the proposal for Fund Accounting Software from CIC, in the amount of $43,778 (funding from Misc/Cont line item, first year 11,733, followed by 3 annual payments).  Motion carried.


Motion by Dave Johnson, seconded by Jeremy Wildbur, to approve abating the County Hospital Bond Tax Levy for 2016, payable 2017 taxes.  Motion carried, Voice action.


Motion by Joe Goodman, seconded by Mary McCollough, to amend the Travel Ordinance to reimbursement for travel, including meals or lodging, related to the followings types of official business: All visits, inspections and/or other required duties of any employee acting in his or her official capacity as an employee or officer of the County.   Motion carried, Voice action.


Motion by Brad Harris, seconded by Mary McCollough, to approve the Intergovernmental Agreement and Ordinance for CEFS Public Transportation.  Motion carried, Voice action.

Motion by Mary McCollough, seconded by Brad Harris, to ratify the Chairman’s appointment of Danny McAllister to the Harter-Stanford FPD, 3 year term ending May 2020,  Motion carried, Voice action.


Motion by Janice Brooks, seconded by Chris Rinehart, to ratify the Chairman’s appointment of Alan Griffy to the North Clay FPD, 3 year term ending May 2020.  Motion carried, Voice action.


Motion by Brad Harris, seconded by John Weidner, to ratify the Chairman’s appointment of Kenneth Hostettler to the Clay City FPD, 3 year term ending May 2020.  Motion carried, Voice action.


Motion by Dave Johnson, seconded by Shannon French, to ratify the Chairman’s appointment of Andrew Bangert to the Clay City FPD, 3 year term ending May 2020.  Motion carried, Voice action.


Motion by Brad Harris, seconded by Joe Goodman, to ratify the Chairman’s appointment of Joe Rudolphi as Administrator of Animal Control per State Statute.  Motion carried, Voice action.


Chairman Whitehead thanked Dr. Hurliman for serving as Administrator of Animal Control for many years.


Additionally, Whitehead thanked the Farm Bureau for hosting a Fish Fry for Elected/Appointed Officials.


Motion by Jeremy Wildbur, seconded by Joe Goodman, to adjourn.  Time:  7:00 p.m.  Motion carried, Voice action.


Mr. Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to                 them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the                 County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:



  1. ADP                                                       ADMINISTRATION-PAYROLL FEES                                             1049.24
  2. ACE HARDWARE                               EDSA-MISC                                                                                         49.22
  3. AMEREN                                              PROBATION- UTILITIES                                                                  144.73
  4. AYERS JAMIE                                      SHERIFF-OVERTIME                                                                        281.03
  5. BALLARD CRYSTAL                           COURT-FEEDING JURORS & SUPPLIES                                     431.73
  6. BAYLER JOHN                                     COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               251.29
  7. BOYD JERRY                                        ATTY FEES FOR INDIGENTS                                                           800.00
  8. BRIGHT BARB                                     CORONER-OFFICE & EQUIPMENT EXPENSE                          100.00
  9. BRITTON BRENDA                            COUNTY BOARD SECRETARY/MILEAGE                                   97.63
  10. BROOKS JANICE                                                COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               265.00
  11. BROWN’S DRUG STORE                 JAIL-MEDICAL SUPPLIES                                                                                193.43
  12. BYRD ASHTON                                   SHERIFF-OVERTIME & TRAINING                                              562.06
  13. CARTRIGHT ADAM                          SHERIFF-OVERTIME                                                                        445.32
  14. CHET’S ELECTRIC                               COURTHOUSE-REPAIRS                                                                 951.18
  15. CIT                                                          COURTHOUSE-DEBT RETIREMENT                                            87.88
  16. CLAY CITY BANKING                        CIRCUIT CLERK-DUES                                                                      50.00
  17. CITY OF FLORA                                  ESDA RENT                                                                                          275.00
  18. CLAY COUNTY ADVOCATE            S OF A-PUBLICATIONS                                                                   18.79
  19. CLAY COUNTY REPUBLICAN         PROBATION- INCIDENTAL EXPENSES                                       97.85
  20. COLLINS WELCH BETH MARY       COURT-ATTY FEES FOR INDIGENTS                                           497.56
  21. COMMUNICATION REVOLVING                JAIL-PHONE                                                                                        498.55
  22. COMPASS WEB                                 TREASURER & COUTHOUSE-REPAIRS                                      554.95
  23. CONKLIN TERA                                  PROBATION-TRAVEL                                                                      485.48
  24. COOK BRUCE                                     COURT SECURITY-BAILIFF                                                             483.00
  25. DBS DISPOSAL                                   PROBATION & HWY-UTILITIES                                                    160.00
  26. DEPUTIES                                            JAIL-PHONE                                                                                        440.00
  27. DUNIGAN DAVETTA                       COURT SECURITY-BAILIFF                                                             432.00
  28. DUNIGAN LOREN                             COURT SECURTIY-BAILIFF                                                             461.96
  29. DUSTY’S TIRE                                      SHERIFF- AUTO MAINT.                                                                685.98
  30. EAGLE STATION                                                SHERIFF-INCIDENTAL EXPENSE                                                  15.00
  31. EFFINGHAM TELCOM                     JAIL-PHONE                                                                                        103.00
  32. FANCHER PHIL                                   COURT SECURITY-BAILIFF                                                             233.60
  33. FCJDC                                                    JAIL-HOUSING OF JUVENILES                                                     1184.24
  34. FELDHAKE MARK                              SHERIFF-OVERTIME                                                                        698.70
  35. FLORA PRINTING COMPANY       PROBATION- INCIDENTAL EXPENSE                                         88.26
  36. FLORA VETERINARY CLINIC          SHERIFF-INCIDENTAL EXPENSE                                                  66.00
  37. FRENCH SHANNON                         COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               147.10
  38. GFI                                                         COURTHOUSE-DEBT RETIREMENT                                            67.30
  39. GILLILAND JOE                                  COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               73.56
  40. GOODMAN JOE                                                COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               266.36
  41. GREENWOOD TOM                         COURT SECURITY-BAILIFF                                                             204.40
  42. GROSS WILLIAM                               COURT SECURTIY-BAILIFF                                                             343.10
  43. HAMILTON DEANNA                      STATE’S ATTY-PHONE                                                                     50.00
  44. HARRIS BRAD                                     COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               145.00
  45. HEAVEN’S MIST                                PROBATION-INCIDENTAL EXPENSE                                          33.50
  46. HEUERMAN CORY                            SHERIFF-TRAINING & OVERTIME                                              2120.64
  47. IACO                                                      CIRCUIT CLERK-MISC                                                                      175.00
  48. INDOFF                                                CTY CLERK, TREASURER, CH & STATE’S ATTY-SUPPLIES     1573.51
  49. ILLINOIS ASSOCIATION                  CTY CLERK-MISC.                                                                              20.00
  50. ILLINOIS CIRCUIT CLERK                CIRCUIT CLERK-DUES                                                                      25.00
  51. ILLINOIS RISK MGMT TRUST        CTY INSURANCE GENERAL LIABILTY INSURANCE                                25772.25
  52. ILLINOIS SHERIFF’S ASSOC.          SHERIFF & JAIL-TRAINING                                                            700.00
  53. JOHNSON DAVID                             COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               242.82
  54. KNAPP OIL                                          SHERIFF-AUTO MAINT                                                                   1519.21
  55. KOESTER ANDREW                          STATE’S ATTY-PHONE                                                                     100.00
  56. LEIB CURTIS                                        PROBATION-TRAVEL                                                                      40.21
  57. LEONARD AARON                            ATTY FEES FOR INDIGENTS                                                           11750.00
  58. LEWIS ELAM                                       SHERIFF-OVERTIME & TRAINING                                              535.01
  59. LEXISNEXIS                                         STATE’S ATTY-DUES                                                                         278.00
  60. LINDA’S CLEANING                          HWY-UTILITIES                                                                                  65.00
  61. LOGAN FRITSCHLE                           JAIL-OVERTIME                                                                                 218.88
  62. LOUISVILLE AUTO PARTS              JAIL-SUPPLIES                                                                                   19.98
  63. LOUISVILLE COLLISION CENTER  SHERIFF-AUTO MAINT                                                                   1000.00
  64. LOUISVILLE POST OFFICE              SHERIFF-POSTAGE                                                                           16.69
  65. MARLEY ROBERT                              JAIL-MEDICAL SERVICE                                                                  121.00
  66. MCCOLLOUGH MARY                     COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               309.41
  67. MCGREW BARB                                COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               195.60
  68. MILLER WES                                       CORNER-TRAVEL                                                                              70.62
  69. MILLER OFFICE EQUIPMENT        PROBATION & STATE’S ATTY-MAINT.                                      620.46
  70. MILNER CHAD                                   SHERIFF-TRAINING & OVERTIME                                              895.91
  71. MIKE’S BODY SHOP                         SHERIFF-AUTO MAINT                                                                   166.00
  72. MISSOURI POLICE CHIEFS             SHERIFF-TRAINING                                                                         1440.00
  73. MUNICIPAL UTILITIES                    HWY, CH, PROBATION & JAIL-UTILITIES                                  2613.05
  74. MYERS ANDY                                     SHERIFF- INCIDENTAL EXPENSE                                                 68.02
  75. PHILLIPS KAREN                                                STATE’S ATTY-PHONE                                                                     50.00
  76. PHILLIPS RAY                                      SHERIFF-TRAINING/OVERTIME & COURT-BAILIFF                             508.07
  77. POWLESS JOEL                                  STATE’S ATTY-PHONE                                                                     100.00
  78. RAY O’HERRON                                 COURT SECURITY-OFFICE EXPENSE                                          1204.71
  79. RKDIXON                                             COURTHOUSE-DEBT RETIREMENT                                            147.03
  80. RINEHART CHRIS                              COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               115.00
  81. ROE                                                        CLAY COUNTY SHARE ROE #12                                                    7981.05
  82. SALT & STRINGS BUTCHERY         JAIL-DIET & CARE OF PRISONERS                                               2307.58
  83. SAV MOR PHARMACY                    JAIL-MEDICAL SERVICES                                                                                45.78
  84. SECRETARY OF STATE                     SHERIFF-INCIDENTAL EXPENSE                                                  95.00
  85. SIRCHIE                                                JAIL-SUPPLIES                                                                                   36.96
  86. STURM ROBERT                                                COURT SECURITY-BAILIFF                                                             534.28
  87. TASER                                                   SHERIFF-PURCHASE OF EQUIPMENT                                       1046.52
  88. VERIZON                                              JAIL-PHONE                                                                                        342.09
  89. WABASH                                              JAIL, HWY & COURTHOUSE-PHONE                                          2305.37
  90. WALMART                                          COURTHOUSE-SUPPLIES, SHERIFF-AUTO MAINT. ,           1253.84


  1. WEIDNER JOHN                                COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               283.48
  2. WEIDNER KRISTA                             PROBATION-TRAVEL                                                                      250.62
  3. WELLS FARGO                                   SHERIFF-SUPPLIES                                                                           124.00
  4. WEX                                                       PROBATION-TRAVEL                                                                      112.42
  5. WHITE ROGER                                   ATTY FEES FOR INDIGENTS                                                           1290.00
  6. WHITEHEAD TED                               COUNTY BOARD MEMBER-MILEAGE/MEETINGS                               265.00
  7. WOOD STEVE                                     COURT SECURITY-BAILIFF                                                             576.70
  8. YOUNG RONALD                              ATTY FEES FOR INDIGENTS                                                           762.00
  9. ZINKS                                                    COURTHOUSE-SUPPLIES                                                                               364.75


TOTAL                   89,344.50



  1. ACT TIRE & AUTO                             SHERIFF-AUTO MAINT.                                                                                 8.00
  2. ADP                                                       ADM-PAYROLL FEES                                                                                        224.63
  3. AIR CONSTRUCTION                       COUNTY BUILDING-REPAIRS                                                                       335.00
  4. AMEREN                                              HWY, COURTHOUSE & JAIL-UTILITIES                                                    1100.83
  5. BROWN’S DRUG STORE                 JAIL-MEDICAL SUPPLIES                                                                                                631.93
  6. BYERS PRINTING                              CTY CLERK & CIRCUIT CLERK-SUPPLIES                                                  1608.03
  7. CIT                                                          COURTHOUSE-DEBT RETIREMENT                                                            87.88
  8. CLAY COUNTY HEALTH DEPT        JAIL-MEDICAL SERVICES                                                                                                100.82
  9. CLAY COUNTY REPUBLICAN         ELECTION-PUBLICATION                                                                                               102.35
  10. COMPASS WEB                                 TREASURER-SUPPLIES                                                                                    78.75
  11. DBS                                                        JAIL & COURTHOUSE-UTILITIES                                                                  120.00
  12. DUSTY’S TIRE                                      SHERIFF-AUTO MAINT                                                                                   270.00
  13. EFFINGHAM TELCOM                     TREASURER-SUPPLIES & JAIL-PHONE                                                      248.95
  14. ES&S                                                      ELECTION-PRINTING SUPLIES                                                                   2747.00
  15. HEAVEN’S MIST                                COURTHOUSE-SUPPLIES                                                                                               117.00
  16. HOLKY’S PLUMBING                       COURTHOUSE-REPAIRS                                                                                 474.51
  17. ILLINOIS OFFICE SUPPLY                               ELECTION-PRINTING SUPPLIES                                                                  330.00
  18. JOHNSON’S PHOTOGRAPHY        CIRCUIT CLERK-SUPPLIES                                                                              541.93
  19. KNAPP OIL                                          SHERIFF-AUTO MAINT                                                                                 1714.87
  20. LINDA’S CLEANING                          HWY-UTILITIES                                                                                                  65.00
  21. LORENZ                                                COURTHOUSE-SUPPLIES                                                                                               170.54
  22. MILLER OFFICE                                  SHERIFF-SUPPLIES & STATE’S ATTY-EQUIP MAINT                             194.80
  23. QUILL                                                    ELECTION-SUPPLIES                                                                                        71.99
  24. RAY O’HERRON                                 JAIL-UNIFORMS/PURCHASE OF EQUIP.,                                                                853.79


  1. ROBBINS SCHWARTZ                      MISC. & CONTINGENCIES                                                                             630.26
  2. SALT & STRINGS                               JAIL-DIET & CARE OF PRISONERS                                                             1805.14
  3. SHIRT TALES                                       CORONER-SUPPLIES                                                                                       104.99
  4. STEPHEN BARBER                             JAIL-MEDICAL SUPPLIES                                                                                                145.00
  5. TASER INTERNATIONAL                 JAIL & SHERIFF-PURCHASE OF EQUIP                                                    1770.66
  6. THE WEB CAFÉ                                   JAIL-MAINT OF EQUIP                                                                                   69.95
  7. TIM MILLS                                           COURTHOUSE-REPAIRS                                                                                 360.00
  8. UNITED COUNTIES                          ADM-UCC DUES                                                                                                               150.00
  9. VOTEC                                                  ELECTION-COMPUTER SERVICES                                                                             7610.20
  10. YOUNG’S PIT                                      SHERIFF-AUTO MAINT                                                                                   67.00
  11. ZIMDARS                                             COURTHOUSE-REPAIRS                                                                                 120.00
  12. ZINKS                                                    REPAIRS TO COUNTY BUILDING                                                                 821.07

TOTAL                            25,943.77



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