May 10, 2016 Board Mins

The May 10, 2016 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.

The Pledge to the flag was led by Sheriff Myers.

The blessing was led by Brad Harris.

The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, Janice Brooks, John Weidner, Chris Rinehart, Bryan Knapp, John Bayler, Dave Johnson, Mike Rinehart, Mary McCollough,  Barb McGrew

Absent: Jeremy Wildbur

Chairman Whitehead acknowledged guests and extended condolences to Mike Rinehart and the family of James Rinehart.  There was one item 14. Hospital Report will move up to follow Item 7., Claims Committee Report.

Motion by Brad Harris, seconded by Mary McCollough, to approve the agenda as it stands.  Motion Carried. Voice Action.

Motion by Barb McGrew, seconded by Joe Goodman, to approve the County Board minutes of April 14, 2016.  Motion Carried, Voice Action.

Motion by Brad Harris, seconded by John Weidner, to approve the action of the Claims Committee.  Motion Carried. 11 Yes, 1 No, 1 Abstain

Amanda Basso, CCH President reminded Board Members of the meeting tomorrow with Huron Group in Mt. Vernon.

Motion by John Bayler, seconded by Dave Johnson, to approve the purchase of a credit card machine for the Clay City Clinic.  Motion Carried.

CCH President Amanda Basso presented the Hospital Report in written form.

Basso then notified the Board that she has tendered her resignation.  She generously gave a 3 month notice and will be available through the last week of July.

Phil Gustafson, SSM, thanked Basso for her service to CCH, noting CCH is in very good shape, growth, and in service to the community.

Gustafson also stated he is hoping to avoid an interim president and is working with a recruiting group in this transition period.

Lee Melton, Privacy Officer for CCH, gave a brief presentation of HIPAA (Health Insurance Portability and Accountability Act), was established to vigorously protect patient privacy.  Information he provided for employee training also extends to board members- patient privacy should be vigorously protected.  He stressed that board members cannot share with anyone hospital/ patient information.  Board members should not text information, or leave any documentation in view of others.  CCH and also Board Members may be fined for HIPAA violations.

Basso added that the hospital has structured protected committees that can deal with protected health info.  Additionally, procedures are established at CCH to handle/ follow up with any complaints on patient issues.

Chairman Whitehead thanked Amanda Basso for he leadership and service with CCH.  Chairman Whitehead noted no Executive Session was needed.

Chairman Whitehead presented the 911 Report in written form.

Jeff Workman, CCHD, presented the Board of Health Report in written form.

Motion by Brad Harris, seconded by Mike Rinehart, to ratify the Chairman’s reappointment of Davetta Dunigan to the Board of Review for a 2 year term.  Motion Carried. Voice Action.

Motion by John Bayler, seconded by Barb McGrew to ratify the Chairman’s reappointment of Jack Hastings to the Board of Review for a 2 year term.  Motion Carried. Voice Action.

Motion by Joe Goodman, seconded by Mary McCollough to ratify the Chairman’s appointment of Donald Delaney to fill the vacancy on the Farmland Review Committee for a 3 year term.  Motion Carried. Voice Action.

Supervisor of Assessments Kindal Eastin provided an update on her office noting the Board of Review is currently in session.  Additionally, Eastin noted that with the change in Farmland Assessment law there will be an approximate increase of $1.45/ acre tax.

Sheriff Myers presented the Sheriff’s Activity Report in written form.

County Treasurer Jana Tolliver presented the Financial Reports in written form.  Tolliver noted that she continues to monitor the IMRF fund balance. Additionally, she noted the Receipts & Disbursements Report should be posted on the website by the end of the month.

Motion by Brad Harris, seconded by Bryan Knapp, that the Chairman of the County Board be authorized to execute the local Agency Agreement (BLR05310) with the state of Illinois, acting by and through its Department of Transportation and also that the Chairman of the County Board and County Clerk be authorized to execute the Resolution for the construction and construction engineering cost for Bridge Structure #013-3158 over Panther Creek on Finch Lane (TR-89) in Blair Township, Sec. 12-02117-00-BR.  Motion Carried.

Motion by Brad Harris, seconded by Janice Brooks, to approve Bridge Aid Petition 16(06-1) in the Township of Larkinsburg, Clay County, Illinois.  Motion Carried.

Motion by John Weidner, seconded by Mike Spitzner, to approve Bridge Aid Petition 16(09-1) in the Township of Pixley, Clay County, Illinois.  Motion Carried.

County Engineer Mike Quandt presented the Highway Report in written form.

Motion by Dave Johnson, seconded by Mike Rinehart, to set salaries for elected officials (circuit clerk and coroner, term beginning 12-1-2016) at 3% per year for the next four years.  Motion Carried.

Executive Finance Committee Chairman Chris Rinehart updated the board on the Illinois Comptroller’s Correction Action request, noting Clay County ha complies with the Comptroller’s request.

Chairman Whitehead thanked Mary McCollough and Barb McGrew for participating in leadership training.

Chairman Whitehead noted that the Board had received information regarding Southern Illinois Bicentennial Celebration 2018-2020.  The board will wait for more information to be made available.

Board Member Janice Brooks asked for information regarding the use of ESDA generators- FEMA (state owns the generators for emergency purposes, but does not stipulate what they are used for (festivals, power outages, etc.)

Motion by Bryan Knapp, seconded by Janice Brooks, to adjourn. Time: 7:00 p.m.  Motion Carried. Voice Action

Mr. Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:


No.         Names of Claimants                        for What                                                                                    Amount of Claim

1              ACT TIRE & AUTO                             SHERIFF- SHERIFF- AUTO MAINT                                                            18.00

2              ADP                                                       MISC & CONTINGENCIES                                                                              344.70

3              AIT LABORATORIES                         CORONER- TOXICOLOGY                                                                              500.00

4              AMEREN CIPS                                    JAIL, HWY, PROB, CH-UTILITIES                                                                  504.83

5              AYERS, JAMIE                                    JAIL- PHONE, SHERIFF- OVERTIME                                                            1043.50

6              BALLARD, CRYSTAL                          COURTS- FEEDING JURORS                                                                          45.00

7              BARBEE, DARREN                             JAIL- OVERTIME, TRAINING                                                                         328.77

8              BRIGHT, BARB                                   CORONER- OFFICE EXPENS                                                                          100.00

9              BRITTON, BRENDA                           COUNTY BOARD SEC FEE                                                                               65.00

10           BUHRMANN, JULIE                         CH- SUPPLIES                                                                                                     92.12

11           BYRD, ASHTON                                  JAIL –PHONE, SHERIFF- OVERTIME                                                           995.80

12           CARTRIGHT, ADAM                         JAIL- PHONE, SHERIFF- UNIFORMS                                                          190.00

13           CELLULAR ONE                                  ESDA- PHONE                                                                                                    41.35

14           CHARM-TEX                                       JAIL- SUPPLIES                                                                                                  85.40

15           CHET’S ELECTRIC                               REPAIRS TO COUNTY BUILDING                                                                 119.99

16           CITY OF FLORA                                  ESDA- RENT                                                                                                        275.00


18           CLAY COUNTY TREASURER- IMRF MISC AND CONTIGENCIES                                                                        487.50

19           CONKLIN, TERA                                 PROB- TRAVEL                                                                                                   169.10

20           COUNTY BOARD MEMBERS         COUNTY BOARD-EXPENSE                                                                           1776.55

21           CREATIVE PRODUCT SOURCING                SHERIFF- INCIDENTAL EXPENS                                                    753.40

22           DUNIGAN, DAVETTA                      BAILIFFS                                                                                                               254.43

23           DUNIGAN, LOREN                           BAILIFFS                                                                                                               248.20

24           ELECTION SYSTERMS & SOFTWARE ELECTION- COMPUTER SERVICES                                                       685.40

25           FANCHER, PHILLIP                           COURTHOUSE SECURITY-BAILIFF                                                              817.60

26           FELDHAKE, MARK                            JAIL- PHONE, SHERIFF- TRAINING                                                             199.17

27           FRITSCHLE, LOGAN                          JAIL- TRAINING                                                                                                 177.03

28           GFI DIGITAL                                        CH- RECORDS                                                                                                     33.36

29           GREENWOOD, PAT                          JAIL- PHONE, SHERIFF- TRAINING, INCIDENTAL EXPENS                 60.16

30           GROSS, WILLIAM                             COURTHOUSE- BAILIFF, JAIL- OVERTIME                                              1521.43

31           GROVES, TONY                                 JAIL- TRAINING, OVERTIME                                                                         293.06

32           HARR’S ACE HARDWARE               CO BUILDING REPAIRS                                                                                   237.94

33           HEUERMAN, CORY                          JAIL-PHONE, SHERIFF-TRAINING                                                            157.00

34           HICKOX, JOHN J                              COURTS- ATTY FEES FOR INDIGENTS                                                    175.00

35           HOMEFIELD ENERGY                       JAIL, CH, HWY- UTILITIES                                                                               820.74

36           IL OFFICE OF STATE FIRE MARSHAL- PUBLIC GROUNDS- EQUIPMENT MAINT                                       150.00

37           IL STATE’S ATTORNEYS ASSOC    STATES ATTORNEY- TRAINING                                                                  350.00

38           JAMES M. JACOBI, M.D.                                CORONER- AUTOPSY                                                                      5315.00

39           LEWIS, ELAM                                      JAIL- PHONE                                                                                                       40.00

40           LINDA’S CLEANING SERVICE        HWY- UTILITIES                                                                                                 65.00

41           LORENZ SUPPLY                                                COURT HOUSE- SUPPLIES                                                               630.20

42           LOUISVILLE LAUNDRY                    SHERIFF- INCIDENTAL EXPENS                                                                    55.94


44           METTE’S CABINET CORNER          REPAIRS TO CO BUILDING                                                                            70.28

45           MILLER, WES                                      CORONER- TRAVEL                                                                                          121.93

46           MILNER, CHAD                                  JAIL-PHONE                                                                                                        40.00

47           MUNICIPLE UTILITIES                     JAIL, CH, HWY, PROB-UTILITIES                                                                  1876.85

48           MYERS, ANDY                                    JAIL- PHONE, SHERIFF- TRAINING                                                             180.32

49           NATIONAL PEN                                 CIRCUIT CLK- SUPPLIES                                                                                  499.40

50           PHILLIPS, RAY                                    JAIL-PHONE, SHERIFF-OVERTIME, TRAINING                                       910.62

51           RICOH                                                   SHERIFF- SUPPLIES                                                                                          125.00

52           RKDIXON                                             CH RECORDS- DEBT RETIREMENT                                                              147.03

53           SAFEWORKS IL                                  SHERIFF- INCIDENTAL EXPENS                                                                    1397.50

54           SAVMOR PHARMACY                     JAIL- MEDICAL SERVICES                                                                               4.00

55           SHIRT TALES                                       CORONER- SUPPLIES                                                                                      32.00

56           SIMS, LORI C.S.R.                             STATES ATTORNEY- TRANSCRIPT FEES,                                                   72.00

57           SIRCHIE PRODUCTS                         JAIL- SUPPLIES                                                                                                  67.86

58           SOUTH CENTRAL FS                         SHERIFF- AUTO MAINT                                                                                 1870.87

59           SPITZNER, STEVEN                           JAIL PHONE                                                                                                        40.00

60           STURM, ROBERT                               BAILIFFS, JAIL- OVERTIME                                                                            439.20

61           SUPERIOR                                           PUBLIC GROUNDS- EQUIP MAINT                                                            400.00

62           TASER INTERNATIONAL                 SHERIFF & JAIL- TRAINING                                                                           786.66

63           THE WEB CAFÉ                                   JAIL- SUPPLIES, MAINT TO EQUIP                                                             91.85


65           TUNGATE, MARK                             ATTORNEY FEES FOR INDIGENTS                                                               306.25

66           TUNGATE, SHERRI                           STATES ATTORNEY- SUPPLIES                                                                     22.45

67           VERIZON                                              JAIL- TELEPHONE                                                                                              342.17

68           WALMART                                          PROB- INCIDENTAL EXPENS, JAIL DIET & CARE FOR PRISONERS   1140.61

69                                                                           SUPPLIES, MEDICAL SERVICES

70           WEIDNERM KRISTA                         PROBATION- TRAVEL                                                                                     145.97

71           WEX                                                       PROB- TRAVEL                                                                                                   120.02

72           WOOD, STEVE                                   COURTHOUSE SECURITY-BAILIFF, JAIL- UNIFORMS                          751.90

73           WTCI                                                     CH, JAIL, HWY-PHONES                                                                                 2162.74

74           ZINKS BUILDING CENTER              COURTHOUSE- SUPPLIES                                                                              30.95






1              COMMUNICATION REVOLVING FUND                   JAIL- PHONE                                                       498.55

2              COMPASS WEB                                                                 REPAIRS TO COUNTY BUILDING                 50.00

3              DAWKINS AUTO SALES                                                  SHERIFF- AUTO MAINT                                  254.70

4              EFFINGHAM TELEOM SOLUTIONS                            CIRCUIT CLERK- SUPPLIES                             184.95

5              FLORA PRINTING COMPANY                                       PROBATION- INCIDENTAL EXPENS           213.47

6              HEAVEN’S MIST BOTTLED WATER                             PROBATION- INCIDENTAL EXPENS           37.00

7              INDOFF                                                                                JAIL, CO CLK, S OF A, CIRCUIT CLK             804.79


8              RAY O’HERRON CO, INC                                                SHERIFF- UNIFORMS                                      50.61

TOTAL $ 2,094.07














































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