The May 10, 2016 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, Janice Brooks, John Weidner, Chris Rinehart, Bryan Knapp, John Bayler, Dave Johnson, Mike Rinehart, Mary McCollough, Barb McGrew
Absent: Jeremy Wildbur
Chairman Whitehead acknowledged guests and extended condolences to Mike Rinehart and the family of James Rinehart. There was one item 14. Hospital Report will move up to follow Item 7., Claims Committee Report.
Motion by Brad Harris, seconded by Mary McCollough, to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by Barb McGrew, seconded by Joe Goodman, to approve the County Board minutes of April 14, 2016. Motion Carried, Voice Action.
Motion by Brad Harris, seconded by John Weidner, to approve the action of the Claims Committee. Motion Carried. 11 Yes, 1 No, 1 Abstain
Amanda Basso, CCH President reminded Board Members of the meeting tomorrow with Huron Group in Mt. Vernon.
Motion by John Bayler, seconded by Dave Johnson, to approve the purchase of a credit card machine for the Clay City Clinic. Motion Carried.
CCH President Amanda Basso presented the Hospital Report in written form.
Basso then notified the Board that she has tendered her resignation. She generously gave a 3 month notice and will be available through the last week of July.
Phil Gustafson, SSM, thanked Basso for her service to CCH, noting CCH is in very good shape, growth, and in service to the community.
Gustafson also stated he is hoping to avoid an interim president and is working with a recruiting group in this transition period.
Lee Melton, Privacy Officer for CCH, gave a brief presentation of HIPAA (Health Insurance Portability and Accountability Act), was established to vigorously protect patient privacy. Information he provided for employee training also extends to board members- patient privacy should be vigorously protected. He stressed that board members cannot share with anyone hospital/ patient information. Board members should not text information, or leave any documentation in view of others. CCH and also Board Members may be fined for HIPAA violations.
Basso added that the hospital has structured protected committees that can deal with protected health info. Additionally, procedures are established at CCH to handle/ follow up with any complaints on patient issues.
Chairman Whitehead thanked Amanda Basso for he leadership and service with CCH. Chairman Whitehead noted no Executive Session was needed.
Chairman Whitehead presented the 911 Report in written form.
Jeff Workman, CCHD, presented the Board of Health Report in written form.
Motion by Brad Harris, seconded by Mike Rinehart, to ratify the Chairman’s reappointment of Davetta Dunigan to the Board of Review for a 2 year term. Motion Carried. Voice Action.
Motion by John Bayler, seconded by Barb McGrew to ratify the Chairman’s reappointment of Jack Hastings to the Board of Review for a 2 year term. Motion Carried. Voice Action.
Motion by Joe Goodman, seconded by Mary McCollough to ratify the Chairman’s appointment of Donald Delaney to fill the vacancy on the Farmland Review Committee for a 3 year term. Motion Carried. Voice Action.
Supervisor of Assessments Kindal Eastin provided an update on her office noting the Board of Review is currently in session. Additionally, Eastin noted that with the change in Farmland Assessment law there will be an approximate increase of $1.45/ acre tax.
Sheriff Myers presented the Sheriff’s Activity Report in written form.
County Treasurer Jana Tolliver presented the Financial Reports in written form. Tolliver noted that she continues to monitor the IMRF fund balance. Additionally, she noted the Receipts & Disbursements Report should be posted on the website by the end of the month.
Motion by Brad Harris, seconded by Bryan Knapp, that the Chairman of the County Board be authorized to execute the local Agency Agreement (BLR05310) with the state of Illinois, acting by and through its Department of Transportation and also that the Chairman of the County Board and County Clerk be authorized to execute the Resolution for the construction and construction engineering cost for Bridge Structure #013-3158 over Panther Creek on Finch Lane (TR-89) in Blair Township, Sec. 12-02117-00-BR. Motion Carried.
Motion by Brad Harris, seconded by Janice Brooks, to approve Bridge Aid Petition 16(06-1) in the Township of Larkinsburg, Clay County, Illinois. Motion Carried.
Motion by John Weidner, seconded by Mike Spitzner, to approve Bridge Aid Petition 16(09-1) in the Township of Pixley, Clay County, Illinois. Motion Carried.
County Engineer Mike Quandt presented the Highway Report in written form.
Motion by Dave Johnson, seconded by Mike Rinehart, to set salaries for elected officials (circuit clerk and coroner, term beginning 12-1-2016) at 3% per year for the next four years. Motion Carried.
Executive Finance Committee Chairman Chris Rinehart updated the board on the Illinois Comptroller’s Correction Action request, noting Clay County ha complies with the Comptroller’s request.
Chairman Whitehead thanked Mary McCollough and Barb McGrew for participating in leadership training.
Chairman Whitehead noted that the Board had received information regarding Southern Illinois Bicentennial Celebration 2018-2020. The board will wait for more information to be made available.
Board Member Janice Brooks asked for information regarding the use of ESDA generators- FEMA (state owns the generators for emergency purposes, but does not stipulate what they are used for (festivals, power outages, etc.)
Motion by Bryan Knapp, seconded by Janice Brooks, to adjourn. Time: 7:00 p.m. Motion Carried. Voice Action
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants for What Amount of Claim
1 ACT TIRE & AUTO SHERIFF- SHERIFF- AUTO MAINT 18.00
2 ADP MISC & CONTINGENCIES 344.70
3 AIT LABORATORIES CORONER- TOXICOLOGY 500.00
4 AMEREN CIPS JAIL, HWY, PROB, CH-UTILITIES 504.83
5 AYERS, JAMIE JAIL- PHONE, SHERIFF- OVERTIME 1043.50
6 BALLARD, CRYSTAL COURTS- FEEDING JURORS 45.00
7 BARBEE, DARREN JAIL- OVERTIME, TRAINING 328.77
8 BRIGHT, BARB CORONER- OFFICE EXPENS 100.00
9 BRITTON, BRENDA COUNTY BOARD SEC FEE 65.00
10 BUHRMANN, JULIE CH- SUPPLIES 92.12
11 BYRD, ASHTON JAIL –PHONE, SHERIFF- OVERTIME 995.80
12 CARTRIGHT, ADAM JAIL- PHONE, SHERIFF- UNIFORMS 190.00
13 CELLULAR ONE ESDA- PHONE 41.35
14 CHARM-TEX JAIL- SUPPLIES 85.40
15 CHET’S ELECTRIC REPAIRS TO COUNTY BUILDING 119.99
16 CITY OF FLORA ESDA- RENT 275.00
17 CLAY COUNTY HEALTH DEPART JAIL- MEDICAL SERVICES, SOLID WASTE PLANNING 1100.46
18 CLAY COUNTY TREASURER- IMRF MISC AND CONTIGENCIES 487.50
19 CONKLIN, TERA PROB- TRAVEL 169.10
20 COUNTY BOARD MEMBERS COUNTY BOARD-EXPENSE 1776.55
21 CREATIVE PRODUCT SOURCING SHERIFF- INCIDENTAL EXPENS 753.40
22 DUNIGAN, DAVETTA BAILIFFS 254.43
23 DUNIGAN, LOREN BAILIFFS 248.20
24 ELECTION SYSTERMS & SOFTWARE ELECTION- COMPUTER SERVICES 685.40
25 FANCHER, PHILLIP COURTHOUSE SECURITY-BAILIFF 817.60
26 FELDHAKE, MARK JAIL- PHONE, SHERIFF- TRAINING 199.17
27 FRITSCHLE, LOGAN JAIL- TRAINING 177.03
28 GFI DIGITAL CH- RECORDS 33.36
29 GREENWOOD, PAT JAIL- PHONE, SHERIFF- TRAINING, INCIDENTAL EXPENS 60.16
30 GROSS, WILLIAM COURTHOUSE- BAILIFF, JAIL- OVERTIME 1521.43
31 GROVES, TONY JAIL- TRAINING, OVERTIME 293.06
32 HARR’S ACE HARDWARE CO BUILDING REPAIRS 237.94
33 HEUERMAN, CORY JAIL-PHONE, SHERIFF-TRAINING 157.00
34 HICKOX, JOHN J COURTS- ATTY FEES FOR INDIGENTS 175.00
35 HOMEFIELD ENERGY JAIL, CH, HWY- UTILITIES 820.74
36 IL OFFICE OF STATE FIRE MARSHAL- PUBLIC GROUNDS- EQUIPMENT MAINT 150.00
37 IL STATE’S ATTORNEYS ASSOC STATES ATTORNEY- TRAINING 350.00
38 JAMES M. JACOBI, M.D. CORONER- AUTOPSY 5315.00
39 LEWIS, ELAM JAIL- PHONE 40.00
40 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
41 LORENZ SUPPLY COURT HOUSE- SUPPLIES 630.20
42 LOUISVILLE LAUNDRY SHERIFF- INCIDENTAL EXPENS 55.94
43 LOUISVILLE POSTMASTER SHERIFF- SUPPLIES, CO CLK- POSTAGE, PROB- INCIDENTAL EXPE 445.35
44 METTE’S CABINET CORNER REPAIRS TO CO BUILDING 70.28
45 MILLER, WES CORONER- TRAVEL 121.93
46 MILNER, CHAD JAIL-PHONE 40.00
47 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 1876.85
48 MYERS, ANDY JAIL- PHONE, SHERIFF- TRAINING 180.32
49 NATIONAL PEN CIRCUIT CLK- SUPPLIES 499.40
50 PHILLIPS, RAY JAIL-PHONE, SHERIFF-OVERTIME, TRAINING 910.62
51 RICOH SHERIFF- SUPPLIES 125.00
52 RKDIXON CH RECORDS- DEBT RETIREMENT 147.03
53 SAFEWORKS IL SHERIFF- INCIDENTAL EXPENS 1397.50
54 SAVMOR PHARMACY JAIL- MEDICAL SERVICES 4.00
55 SHIRT TALES CORONER- SUPPLIES 32.00
56 SIMS, LORI C.S.R. STATES ATTORNEY- TRANSCRIPT FEES, 72.00
57 SIRCHIE PRODUCTS JAIL- SUPPLIES 67.86
58 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 1870.87
59 SPITZNER, STEVEN JAIL PHONE 40.00
60 STURM, ROBERT BAILIFFS, JAIL- OVERTIME 439.20
61 SUPERIOR PUBLIC GROUNDS- EQUIP MAINT 400.00
62 TASER INTERNATIONAL SHERIFF & JAIL- TRAINING 786.66
63 THE WEB CAFÉ JAIL- SUPPLIES, MAINT TO EQUIP 91.85
64 THOMSON REUTERS JAIL- SUPPLIES, PROB- INCIDENTAL EXPENS, STATES ATTORNEY 1212.07
65 TUNGATE, MARK ATTORNEY FEES FOR INDIGENTS 306.25
66 TUNGATE, SHERRI STATES ATTORNEY- SUPPLIES 22.45
67 VERIZON JAIL- TELEPHONE 342.17
68 WALMART PROB- INCIDENTAL EXPENS, JAIL DIET & CARE FOR PRISONERS 1140.61
69 SUPPLIES, MEDICAL SERVICES
70 WEIDNERM KRISTA PROBATION- TRAVEL 145.97
71 WEX PROB- TRAVEL 120.02
72 WOOD, STEVE COURTHOUSE SECURITY-BAILIFF, JAIL- UNIFORMS 751.90
73 WTCI CH, JAIL, HWY-PHONES 2162.74
74 ZINKS BUILDING CENTER COURTHOUSE- SUPPLIES 30.95
TOTAL PAID CLAIMS $37,176.98
1 COMMUNICATION REVOLVING FUND JAIL- PHONE 498.55
2 COMPASS WEB REPAIRS TO COUNTY BUILDING 50.00
3 DAWKINS AUTO SALES SHERIFF- AUTO MAINT 254.70
4 EFFINGHAM TELEOM SOLUTIONS CIRCUIT CLERK- SUPPLIES 184.95
5 FLORA PRINTING COMPANY PROBATION- INCIDENTAL EXPENS 213.47
6 HEAVEN’S MIST BOTTLED WATER PROBATION- INCIDENTAL EXPENS 37.00
7 INDOFF JAIL, CO CLK, S OF A, CIRCUIT CLK 804.79
8 RAY O’HERRON CO, INC SHERIFF- UNIFORMS 50.61
TOTAL $ 2,094.07