The November 13, 2014 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Brad Harris.
The roll was called: Present: Sue Pettit, Chairman, Mike Spitzner, Brad Harris, Joe Goodman, , Janice Brooks, Thomas Butcher, John Weidner, Chris Rinehart, Bryan Knapp, Ted Whitehead, Ron King, David Johnson, Mike Rinehart, and Mary McCollough
Absent: None
Chairman Pettit acknowledged guest and there were no agenda changes.
Chairman Pettit recognized and thanked outgoing board members Tom Butcher and Ron King for their contributions and service to the County Board.
Sheriff Myers reported on staff changes due to a deputy vacancy at the Sheriff’s Department. Robert Sturm was introduced as a full time Correctional Officer, effective 11-23-2014, going from part time to full time. Additionally, Sheriff Myers introduced Adam Cartright, as a newly appointed Deputy Sheriff, having served previously as a full time Correctional Officer. Clerk Britton swore Cartright in as Deputy Sheriff, effective 11-23-2014.
Motion by Tom Butcher, seconded by Brad Harris, to approve the agenda as it stands. Motion Carried. voice action.
Motion by Janice Brooks, seconded by Mary McCollough, to approve the County Board minutes of October 14, 2014. Motion carried, voice action.
Motion by Mike Rinehart, seconded by Brad Harris, to approve the action of the Claims Committee for paid and unpaid claims, except for Hospital Claims. Motion carried.
Claims Committee Chairman Mike Rinehart expressed his concerns with the Hospital Cash Management Plan and still feels the Claims Committee needs to have the actual claims in hand to be able to verify. Additionally, Rinehart noted that the Hospital Cash Management Plan states that FOIA Requests are to be processed by the HR Department and his understanding is that an outside law firm is now handling such requests.
Motion by Bryan Knapp, seconded by Ron King, to approve paid and unpaid claims for the Clay County Hospital. Motion Carried. 11 Yes 3 No
The motion on the table by Mike Rinehart, seconded by Mary McCollough to approve all other paid and unpaid claims for the County. Motion Carried.
Jeff Workman, Clay County Health Department, presented the Board of Health Report in written form. Additionally, Workman reported a requirement of the In Person Counselor Grant requires extensive Cyber Liability Insurance. Workman was able to acquire the coverage for the Health Department and the Courthouse, paid through grant monies. Questions arose regarding the recent hacking of the voice mail system at the Courthouse and how valuable this coverage will be in future.
Sheriff Myers presented the Sheriff’s Department Report in written form. Additionally, Myers updated the board on the construction progress at the jail.
Motion by Tom Butcher, seconded by Ted Whitehead, to go to closed session for the following purpose: The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body (5 ILCS 120/2(c)(1). Time: 6:20 p.m. Motion carried, voice action.
Motion by Brad Harris, seconded by Mary McCollough, to return to open session. Time: 6:25 p.m. Motion carried, voice action.
The closed session was for informational purposes only, no action taken once returning to open session.
The Probation Department Report was available in written form.
The Circuit Clerk’s Report was available in written form.
The County Treasurer’s Reports were available in written form.
Motion by Ron King, seconded by Tom Butcher, to adopt the 2015 County Motor Fuel Tax Maintenance Resolution (BLR 14220) in the amount of Four Hundred Twenty Five Thousand and 00/100 Dollars ($425,000). Motion carried.
Resolution
Illinois Department of Transportation
County Maintenance Resolution
Resolved, by the County board of Clay County, that $425,000.00 is appropriated from the Motor Fuel Tax allotment for the maintenance on county or State highways and meeting the requirements of the Illinois Highway Code, and be it further
Resolved, that maintenance sections or patrols be maintained under the provision of said Illinois Highway Code beginning January 1, 2015 and ending December 31, 2015, and be it further
Resolved, that the County Engineer/County Superintendent of Highways shall, as soon as practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in funds authorized for expenditure by said Department under this appropriation, and be it further
Resolved, that the County Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation.
State of Illinois )s
Clay County )s
I, Brenda Britton, County Clerk, in and for said County, in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the County Board of Clay County, at its November 13, 2014 meeting held at Louisville, IL on November 13, 2014.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at my office in Louisville in said County, this 13th day of November A.D. 2014.
(Seal) County Clerk
Approved
Regional Engineer
Department of Transportation
Date
Motion by Janice Brooks, seconded by Dave Johnson, to approve Bridge Aid Petition 14(09-5) in Pixley Township. Motion carried, voice action.
BRIDGE AID PROJECT NO. 14(09-4)
PETITION
TO: County Board of Clay County, Illinois
I request aid in the construction of Bridge Aid Project No. 14(09-4) in the Township of Pixley, Clay County, Illinois, and in support thereof submit the following:
Name of Structure: Kessler Culvert
Estimated Project Cost: $2,800.00
Location of Works: Mayflower Rd, near the Southwest (SW) Corner of the NW (NW ¼) of Section 34. T4N-R8E of the 3rd PM,; Clay County, IL on TR-380 over Ditch.
Existing Structure: Deteriorated CMP culvert.
Construction Proposed: Remove existing structure and replace with a 30” diameter pipe
Culvert with aggregate backfill.
Type of Traffic: Farm to market. This is a Motor Fuel Tax
Section (TR-380) and a necessary artery for traffic. It is both a
School bus route and U.S. mail route.
The construction of the project shall be by the Clay County Highway Department, and per the resolution of the Clay County Board approved November 13, 2014
The division of costs are estimated as follows:
County (50%) Township (50%) Total
Construction $1,400.00 $1,400.00 $2,800.00
A portion of the County’s share of the project will be provided by in-house labor and equipment rental costs.
I request you to issue certification of expediency for this project and appropriate the sum of $1,400.00 for its completion from County Bridge Funds available for such purpose. The township will appropriate the sum of $1,400.00 for use in this project.
Respectfully submitted,
____________________________________
Pixley Township Road Commissioner
Approved by the Clay County Board
This 13th day of November, 2014
Approved this 13th day of November, 2014
____________________________ _________________________________
Clay County Clerk Clay County Engineer
County Engineer Mike Quandt presented the Highway Department Report in written form. Additionally, Quandt reported on a mold issue at the Highway Maintenance Building and remediation by ServPro.
Motion by Tom Butcher, seconded by Janice Brooks, to approve the appointment for the following health professionals:
Initial Appointments:
Vincent Hsu, MD Provisional Courtesy Anesthesia
Steven Roodman, MD Provisional Associate Anesthesia
Eric Nordsieck, MD Provisional Courtesy Internal Medicine
David Blue, CRNA Provisional Allied Health Anesthesia
Reappointments:
Shanmugam Lakshmanan, MD Courtesy Surgery
Todd Anderson, MD Courtesy Teleradiology
Charles Neal, MD Courtesy Radiology
Bruce Linder, MD Courtesy Radiology
Mark Stern, MD Courtesy Internal Medicine
Larry lambert, MD Courtesy Teleradiology
Susan Mack, APN Specified Professional Affiliate
Lisa Sasso, MD Courtesy Orthopedic Surgery
Casey Muehle, MD Courtesy Radiology
Tamara Boore, MD Courtesy Radiology
David Alexander, MD Courtesy Radiology
David Mooth, MD Active Emergency Medicine
Leo Frank Hettiger, OD Courtesy Ophthalmology
Marc Apostol, MD Courtesy Teleradiology
Motion carried, voice action.
Motion by Bryan Knapp, seconded by Janice Brooks, to authorize the State’s Attorney to prepare a Corporate Resolution to remove Jerry Britton and Darla Hout from the Clay County Hospital Banking and Investment accounts and to add Chelsea Musgrave and Ted Whitehead. Motion Carried. (13 – Yes, Whitehead – Abstain)
Amanda Goosetree, CCH President, provided information regarding the recommendation of the Clay County Hospital’s attorney, for Clay County to file an excise tax with zero liability in order to satisfy IRS filing requirements.
Executive Finance Committee Chairman Tom Butcher reported that Supervisor of Assessments Kevin Logan will be retiring on December 31, 2014. The committee will recommend Kindal Eastin be appointed as the new Supervisor of Assessment at the December meeting. Logan was thanked for his service to the County.
Motion by Ted Whitehead, seconded by Bryan Knapp, to ratify the Chairman’s appointment of Brad Harris to the Board of Health, term ending December 1, 2015. Motion carried, voice action.
Motion by Brad Harris, seconded by Chris Rinehart, to ratify the Chairman’s appointment of Galen Lueking to the Board of Health, term ending December 1, 2017. Motion carried, voice action.
Motion by Ron King, seconded by Tom Butcher, to ratify the Chairman’s appointment of Paul Rose to the Board of Health, term ending December 1, 2017. Motion carried, voice action.
Motion by Joe Goodman, seconded by Brad Harris, to ratify the Chairman’s appointment of Larry Rinehart to the Board of Health, term ending December 1, 2017. Motion carried, voice action. (Yes – 13, Mike Rinehart – Abstain)
Chairman Pettit notified that in December, a Reorganizational Meeting of the Board will begin at 5:30. Clerk Britton will open the meeting asking for nominations for Chairman of the Board. Voting will be done by hand and then a Vice Chairman will be elected in a like manner. The new Chairman will be making committee appointments. Chairman Pettit noted she does not wish to continue as Chairman of the Clay County Board.
Under Unfinished Business, Board Member Brad Harris asked for clarification on handling the Hospital Unpaid and Paid Claims. A brief discussion ensued on options and with final outcome requesting the State’s Attorney for an opinion on the matter at the December meeting.
Motion by Tom Butcher, seconded by Bryan Knapp, to recess the November meeting. Time: 7:00 p.m. Motion carried, voice action.
Motion by Tom Butcher, seconded by Brad Harris, to reconvene the September meeting. Time 7:00 p.m. Motion carried, voice action.
Motion by Tom Butcher, seconded by Ron King, to adopt the County Corporate Tax Levy in the amount of $439,950.00, not to exceed $.37 on the $100.00 valuation. Motion Carried.
Motion by Ron King, seconded by Bryan Knapp, to adopt the County Highway Tax Levy in the amount of $136,500.00, not to exceed $.10 on the $100.00 valuation. Motion Carried.
Motion by Bryan Knapp, seconded by Dave Johnson, to adopt the Special Tax for County Highway Purposes Levy in the amount of $113,704.50, not to exceed $.0833 on the $100.00 valuation. Motion Carried.
Motion by Dave Johnson, seconded by Joe Goodman, to adopt the County Bridge Tax Levy in the amount of $68,250.00, not to exceed $.05 on the $100.00 valuation. Motion Carried.
Motion by Joe Goodman, seconded by Mike Rinehart, to adopt the County Matching Tax Levy in the amount of $69,160.00, not to exceed $.05 on the $100.00 valuation. Motion Carried.
Motion by Mike Rinehart, seconded by Brad Harris, to adopt the County Mental Health Tax Levy in the amount of $24,000.00, not to exceed $.025 on the $100.00 valuation. Motion Carried.
Motion by Brad Harris, seconded by Mary McCollough, to adopt the Workmen’s Compensation Insurance Tax Levy in the amount of $60,000.00, at the full, fair cash value. Motion Carried.
Motion by Mary McCollough, seconded by John Weidner, to adopt the Unemployment Insurance Tax Levy in the amount of $20,000.00, at the full, fair cash value. Motion Carried.
Motion by John Weidner, seconded by Ted Whitehead, to adopt the IMRF Tax Levy in the amount of $648,900.00, at the full, fair cash value. Motion Carried.
Motion by Ted Whitehead, seconded by Mike Spitzner, to adopt the Social Security Tax Levy in the amount of $278,250.00, at the full, fair cash value. Motion Carried.
Motion by Mike Spitzner, seconded by Janice Brooks, to adopt the County Insurance Tax Levy in the amount of $222,870.00, at the full, fair cash value. Motion Carried.
Motion by Janice Brooks, seconded by Chris Rinehart, to adopt the County Cooperative Extension Service Tax Levy in the amount of $52,500.00, not to exceed $.05 on the $100.00 valuation. Motion Carried.
Motion by Chris Rinehart, seconded by Sue Pettit, to adopt the Public Hospital Maintenance Tax Levy in the amount of $1,000.00, not to exceed $.05 on the $100.00 valuation. Motion Carried.
Motion by Sue Pettit, seconded by Tom Butcher, to adopt the Public Health Tax Levy in the amount of $95,650.00, not to exceed $.07 on the $100.00 valuation. Motion Carried.
Motion by Tom Butcher, seconded by Ron King, to adopt the Mentally Deficient Persons Tax Levy in the amount of $34,000.00, not to exceed $.10 on the $100.00 valuation. Motion Carried.
Motion by Ron King, seconded by Bryan Knapp, to adopt the County Ambulance Service Tax Levy in the amount of $23,200.00, not to exceed $.04 on the $100.00 valuation. Motion Carried.
Motion by Bryan Knapp, seconded by Dave Johnson, to adopt the Care of Tuberculosis Patients Tax Levy in the amount of $37,700.00, not to exceed $.032 on the $100.00 valuation. Motion Carried.
Motion by Tom Butcher, seconded by Bryan Knapp, to adjourn the September 9, 2014 meeting. Time: 7:10 p.m. Motion carried, voice action.
Motion by Mike Spitzner, seconded by Brad Harris, to reconvene the November meeting. Time: 7:10 p.m. Motion Carried. Voice Action.
Motion by Tom Butcher, seconded by Ron King, to adjourn the November meeting. Time: 7:10 p.m. Motion carried, voice action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
- Names of Claimants For What Amount of Claim
1 AMEREN CIPS PROB, JAIL, CH, HWY-UTILITIES 746.88
2 AYERS, JAMIE JAIL- PHONE, SHERIFF- OT 223.87
3 BALLARD, CRYSTAL CIRCUIT CLK- MISC 113.63
4 BARBECK COMMUNICATION SHERIFF- INCIDENTAL EXPENS 29.96
5 BRIGHT, BARRY COURTS- ATTY FEES FOR INDIGENTS 9182.12
6 BRITTON, BRENDA Co CLK- SUPPLIES, CO BOARD SEC FEES, ELECTION- MISC 1012.49
7 BORRIES, ART REPAIRS TO CO BLD 1250.00
8 BYERS PRINTING COMPANY CIR CLK- SUPPLIES 716.71
9 BYRD, ASHTON JAIL –PHONE, SHERIFF- OVERTIME 178.19
10 CARTRIGHT, ADAM JAIL- UNIFORMS 52.00
11 CASH, HARVEY SHERIFF- INCIDENTAL EXPENS 58.90
12 CELLULAR ONE ESDA- PHONE 41.19
13 CHETS ELECTRIC CH- EQUIP MAINT, IMPROVMENTS TO CO BUILDING 862.88
14 CHILDERS, JEREMY SHERIFF- SALARIES OF DEPUTY, JAIL- PHONE 7875.98
15 CIT CH RECORDS- DEBT RETIRMENT 87.88
16 CITY OF FLORA ESDA- TRAINING, RENT 588.60
17 CLAY CO COALITION CO MENTAL HEALTH PROGRAM 2000.00
18 CLAY CO PROBATION OFFICE CO MENTAL HEALTH PROGRAM 2000.00
19 COCHRAN, CECIL SHERIFF- INCIDENTAL EXPENS 52.67
20 COLCLASURE, DERRICK JAIL- OVERTIME, TRAINING 308.54
21 COLLINS, MARY BETH WELCH COURTS- ATTY FEES FOR INDIGENTS 327.26
22 COMMUNICATION REVOLVING JAIL- PHONE 498.55
23 COMPASS WEB CH- EQUIP MAINT 400.00
24 COMPUTYPE MISC & CONTINGENCIES 75.00
25 COUNTY BOARD MEMBERS COUNTY BOARD MEETING 3214.40
26 ELECTION SYSTEM & SOFTWARE ELECTION- SUPPLIES 18910.91
27 FELDHAKE, MARK SHERIFF- OVERTIME JAIL PHONE 1119.01
28 FOURTH JUDICIAL CIR JUVENILE ST ATTY- TRAINING/ SEMINARS 150.00
29 FRANK & BRIGHT FUNERAL HOMECORONER- OFFICE EQUIP EXPENS 100.00
30 GFI DIGITAL CH RECORD- DEBT RETIRMENT 43.67
31 GOLDBERG, STEPHEN B MISC & CONTIGENCIES 1000.00
32 GREENWOOD, TOM BAILIFFS 360.40
33 GROSS, WILLIAM BAILIFF, JAIL- UNIFORMS 1098.48
34 GROVES, TONY JAIL- OVERTIME , UNIFORMS & TRAINING 434.94
35 HEUERMAN, CORY SHERIFF-OVERTIME, JAIL-PHONE 152.41
36 HOMEFIELD ENERGY JAIL, CH, PROB- UTILITIES 922.82
37 IC ENTERPRISES, INC IMPROVEMENTS TO CO BUILDING 13062.50
38 IL SECRETARY OF STATE CO CLK- SUPPLIES 10.00
39 JDS JAIL- MAINT OF EQUIP 25000.00
40 KNAPP OIL CO SHERIFF- AUTO MAINT 551.68
41 LEIB, CURTIS PROB- TRAVEL 36.57
42 LEWIS, ELAM SHERIFF- OVERTIME & AUTO MAINT JAIL- PHONE 112.78
43 LINDA’S CLEANING SERVICE HWY- UTILITIES 65.00
44 LOGAN, KEVIN S OF A- TRAVEL 710.97
45 LOUISVILLE POSTMASTER TREASURER-POSTAGE, TREASURER- SUPPLIES, 1831.32
PROB- INCIDENTAL EXPENS, CIRCUIT- SUPPLIES
46 MILLER OFFICE EQUIPMENT CO CLK- OFFICE EQUIP, CIRC CLK- SUPPLIES 206.00
47 MILLER, WES CORONER- TRAVEL 57.41
48 MILNER, CHAD JAIL-PHONE, SHERIFF- UNIFORMS 164.24
49 MILONE, GARY E COURTS- ATTY FEE FOR INDIGENTS 1028.97
50 MUNICIPLE UTILITIES JAIL, CH, HWY, PROB-UTILITIES 1057.01
51 MYERS, ANDY JAIL- TRAINING,PHONE, SHERIFF- INCIDENTAL EXPENS 301.03
TRANSPORTING PRISONERS
52 MYRON CH- RECORDS SUPPLIES 270.42
53 NACCTFO TREASURER- MISC 75.00
54 PHILLIPS, RAYMOND JAIL- PHONE 40.00
55 POWLESS, JOEL COURTS- ATTY FEES FOR INDIGENTS 1425.00
56 QUILL ESDA- MISC 151.00
57 RICHLAND COUNTY SHERIFF JAIL- HOUSING OF ADULTS 840.00
58 RICOH SHERIFF- SUPPLIES 125.00
59 ROSS INFORMATICS SERVICES ELECTION- MISC 180.25
60 SIMS, LORI COURTS- OPERATION OF JUDGES OFFICE 279.00
61 SOUTH CENTRAL FS SHERIFF- AUTO MAINT 3398.67
62 SOUTHEASTERN IL COUNSELING CO MENTAL HEALTH PROGRAM 20000.00
63 SPITZNER, STEVEN JAIL PHONE 40.00
64 STRINGER, JERRY SHERIFF- INCIDENTAL EXPENS 58.01
65 STURM, ROBERT JAIL- OVERTIME 715.50
66 TALLADEGA CO SHERIFFS OFFICE STATES ATTORNEY- OFFICE SUPPLIES 50.00
67 THOMPSON, LUPITA COURTS- ATTY FEES FOR INDIGENTS 12243.75
68 THOMPSON, RICK REPAIRS TO COURTHOUSE 1250.00
69 TOLLIVER, JANA TREASURER- MISC 6.23
70 UNIVERSITY OF ILLINOIS EXTENCOUNTY CORP- SHARE 4H 52500.00
71 VERIZON WIRELESS JAIL- PHONE 342.09
72 WALMART JAIL- DIET & CARE PRISONERS, CO BOARD- EXPENS 494.36
PUBLIC DEFENDER- OTHER EXPENS
73 WEIDNER, KRISTA PROB- TRAVEL 47.17
74 WOOD, STEVEN JAIL- UNIFORMS 134.18
75 WTCI CH, JAIL, HWY-PHONES 1849.62
76 YOUNG, RONALD COURTS- ATTY FEES FOR INDIGENTS 2007.25
TOTAL PAID CLAIMS $198,898.32
UNPAIDS
- ACT AUTOMOTIVE SHERIFF- AUTO MAINT 15.00
- CLAY COUNTY REPUBLICAN COURTS- MISC FEES FOR INDIGENTS, 175.45
JAIL- SUPPLIES
3. DAWKINS AUTO SALES SHERIFF- INCIDENTAL EXP 65.00
- DBS DISPOSAL JAIL & HWY- UTILITIES 225.00
5. HEAVENS MIST BOTTLED WATER CH- SUPPLIES 65.00
6. HOLKY’S PLUMBING COURTHOUSE- REPAIR TO BLDG 50.00
7. INDOFF S OF A-, ST. ATTY, PROB, CIRCUIT CLK, TREASURER 1413.80
JAIL, SHERIFF- SUPPLIES- JAIL- MAINT OF EQUIP
PROB- INCIDENTAL EXPENS
- KEMPER CPA GROUP BUDGET PREPARATION 200.00
- LOUISVILLE AUTO PARTS JAIL-SUPPLIES 16.45
- MEAGHER SIGH & GRAPHICS SHERIFF-INC EXP 244.68
- MIKES FOOD MARKET JAIL- DIET & CARE FOR PRISONERS 2347.39
- QUILL RECORDER MICRO- SUPPLIES 157.49
- RAY O’HERRON CO INC JAIL & SHERIFF- UNIFORMS, SUPPLIES 973.46
14 ROBBINS SCHWARTZ NICHOLAS MISC & CONTINGENCIES 1632.77
- SALEM TIRE SHERIFF- AUTO MAINT 617.20
16 WIN MISC & CONTINGENCIES 87.00
- YOUNG’S PIT STOP PLUS SHERIFF- AUTO MAINT 30.00
- ZINK BUILDING CENTER CH- SUPPLIES 31.47
TOTAL: $8,347.16