The October 11, 2016 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.
The Pledge to the flag was led by Sheriff Myers.
The blessing was led by Ted Whitehead.
The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Joe Goodman, Janice Brooks, Bryan Knapp, John Weidner, Chris Rinehart, John Bayler, Dave Johnson, Mike Rinehart, Mary McCollough, and Barb McGrew.
Absent: Brad Harris and Jeremy Wildbur.
Chairman Whitehead acknowledged guests and there were no agenda changes.
Motion by Barb McGrew, seconded by Joe Goodman, to approve the agenda as it stands. Motion Carried. Voice Action.
Motion by Mary McCollough, seconded by Dave Johnson, to approve the County Board minutes of September 13, 2016. Motion Carried, Voice Action.
Motion by John Weidner, seconded by Mike Spitzner, to approve the action of the Claims Committee. Motion Carried. 11 – Yes, 1 – No.
Jennifer Brown, 911 Coordinator, presented the 911 Report in written form.
Tammy Byers, Clay County Health Dept, reported that the Board of Health did not meet this month and there is no report available.
Sheriff Andy Myers presented the Sherriff’s September Activity Report in written form.
Motion by Chris Rinehart, seconded by Bryan Knapp, to approve the Bellwether Contract for a cost study of Court Security fees, in the amount of $5,000.00, paid from the Sheriff’s budget line items. Motion carried.
County Treasurer Jana Tolliver presented the Financial Reports in written form. Additionally, Tolliver reported all accounts are in good standing and disbursements have been made from the first tax installment collections, with second disbursement coming shortly.
Circuit Clerk Crystal Ballard presented her year-to-date Collection Report in written form.
Motion by Chris Rinehart, seconded by Barb McGrew, to go to closed session for the following purpose: The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body (5 ILCS 120/2 (C)(1). Time: 6:15 p.m. Motion carried, voice action.
Motion by Mary McCollough, seconded by Mike Spitzner, to return to open session. Time: 6:45 p.m. Motion carried, voice action.
Chairman Whitehead noted the closed session was for informational purposes and no action will be taken.
Motion by Bryan Knapp, which was seconded by Dave Johnson, to adopt the 2017 County Motor Fuel Tax Maintenance Resolution (BLR 14220) in the amount of Five Hundred Thousand and 00/100 Dollars ($500,000). Motion carried.
Motion by John Bayler, which was seconded by Bryan Knapp, to approve Bridge Aid Petition 16 (03-1) in the Township of Clay City, Clay County, Illinois. Motion carried.
Motion by Joe Goodman, which was seconded by Barb McGrew, to approve Bridge Aid Petition 16 (05-1) in the Township of Hoosier, Clay County, Illinois. Motion carried.
Motion by John Weidner, which was seconded by Mary McCollough, that the Chairman of the County Board be authorized to execute all documents necessary to enter into an agreement with Rhutasel & Associated, Inc. of Centralia, Illinois for the performance of preliminary engineering services for the construction of a Multiple Pipe Bridge over Flat Branch Creek on Jasper Road (TR302), Section 16-05107-00-BR, at a fee of $17,995.00. Motion carried.
County Engineer Mike Quandt presented the Highway Department Report in written form.
Motion by John Bayler, seconded by Bryan Knapp, to approve the demolition of Hospital owned property (home used for storage), at a cost of $4000.00. Motion carried.
CCH Interim President Michael Zilm presented the Hospital Report in written form. Zilm remarked that the Hospital is well connected to the community, noting their involvement in different community events.
Motion by Mike Rinehart, seconded by Joe Goodman, to approve the IMRF cap increase for the Health Dept. (going from $126,500 to $140,000). Motion carried.
Motion by Janice Brooks, seconded by Dave Johnson, to approve Insurance Expenditures for FY2017 only for the Health Dept., (up to $16,200.00). Motion carried.
Motion by John Bayler, seconded by Barb McGrew, to amend the FY2016 Budget, as presented. Motion Carried.
Motion by Mary McCollough, seconded by Mike Spitzner, to approve the ICRMT Property Casualty Insurance Renewal. Motion carried.
Motion by Mike Spitzner, seconded by Joe Goodman, to approve the ICRMT Work Comp Insurance Renewal. Motion carried.
Motion by John Bayler, seconded by Mike Spitzner, to approve the renewal of the Cyber Insurance Policy Renewal. Motion carried.
Executive Finance Committee Chairman Chris Rinehart presented the FY 2017 Budget, which will be available for public inspection in the County Clerk’s office.
Executive Finance Committee Chairman Rinehart also reported that the committee is working on the travel reimbursement ordinance and will hope to have that finalized for approval at the November meeting.
Chairman Ted Whitehead presented the Regional Office of Education #12 Report of Official Acts.
Chairman Whitehead asked for approval to sign a proclamation naming October as Dysautonomia Awareness Month in Clay County. Board Members gave Whitehead their verbal consent.
PROCLAMATION FOR DYSAUTONOMIA AWARENESS MONTH
WHEREAS, dysautonomia is a group of medical conditions that result in a
malfunction of the autonomic nervous system, which is responsible for “automatic”
bodily functions such as respiration, heart rate, blood pressure, digestion,
temperature control and more;
WHEREAS, some forms of dysautonomia are considered rare diseases, such as
Multiple System Atrophy and Pure Autonomic Failure, while other forms of
dysautonomia are common, impacting millions of people in the US and around the
world, such as Diabetic Autonomic Neuropathy, Neurocardiogenic Syncope and
Postural Orthostatic Tachycardia Syndrome;
WHEREAS, dysautonomia impacts people of any age, gender, race or background,
including many individuals living in Clay County;
WHEREAS, some forms of dysautonomia can be very disabling and this disability
can result in social isolation, stress on the families of those impacted, and financial
WHEREAS, some forms of dysautonomia can result in death, causing tremendous
pain and suffering for those impacted and their loved ones;
WHEREAS, increased awareness about dysautonomia will help patients get
diagnosed and treated earlier, save lives, and foster support for individuals and families coping with dysautonomia in our community;
WHEREAS, Dysautonomia International, a 501(c)(3) non-profit organization that
advocates on behalf of patients living with dysautonomia, encourages communities
to celebrate Dysautonomia Awareness Month each October around the world;
WHEREAS, we seek to recognize the contributions of the professional medical
community, patients and family members who are working to educate our citizenry
about dysautonomia in Clay County.
NOW, THEREFORE, I, Ted Whitehead, Chairman of County Board, do hereby proclaim
the month of October as,
DYSAUTONOMIA AWARENESS MONTH
Throughout Clay County.
Chairman Whitehead express sympathy to Treasurer Jana Tolliver on the passing of her Grandmother, as well as reading a “Thank You” card.
Motion by Mike Spitzner, seconded by Bryan Knapp, to adjourn. Time: 7:10 p.m. Motion carried, voice action.
Mr. Chairman and Gentlemen of the County Board:
Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
1 ADAM CARTRIGHT SHERIFF-OT, JAIL-PHONE 147.69
2 ADP MISC & CONT 250.05
3 ANDY MYERS JAIL-PHONE 40.00
4 ASHTON BYRD JAIL-PHONE 40.00
5 BRENDA BRITTON COUNTY BOARD-SEC FEES 65.00
6 CENTRAL CIGAR & CANDY SHERIFF-INC EXP 74.45
7 CHAD MILNER JAIL-PHONE 40.00
8 CHET’S ELECTRIC JAIL-SUPPLIES 64.50
9 CIC RECORDERS MICRO-LEASE OF EQUIP 7580.00
10 COMM REVOLVING FUND JAIL-PHONE 498.55
11 COMPASS WEB COUNTY CLERK, TREAS-COMPUTER SERV 640.70
12 CORY HEUERMAN SHERIFF-OT, JAIL-PHONE 259.20
13 COUNTY BOARD MEMBERS CO BOARD-PER DIEM EXP 2625.22
14 CRYSTAL BALLARD CIRCUIT CLERK-MISC 456.66
15 CURTIS LEIB PROBATION-TRAVEL 129.12
16 DARREN BARBEE JAIL-OVERTIME 212.04
17 ELAM LEWIS SHERIFF-OT, JAIL-PHONE 1048.15
18 FRANK & BRIGHT FUNERAL CORONER-OFFICE & EQUIP EXP 100.00
19 GFI CH RECORDS-DEBT RETIREMENT 74.20
20 INDOFF TREAS, JAIL, ST ATTY, S OF A, CO CLK, SHERIFF-SUPPLIES 879.37
21 JAMIE AYERS SHERIFF-OT, JAIL-PHONE 257.53
22 JULIE BUHRMANN TREAS-MISC 12.02
23 KEIFER LANDSCAPING CH-REPAIRS TO CO BLDGS 275.00
24 KEVIN GARNER CH-PURCHASE OF EQUIP 396.75
25 KIDS, COURTS & SCHOOLS PUBLIC DEFENDER-EXP, ST ATTY-TRAINING, SEMINARS 200.00
26 LEXIS NEXIS ST ATTY-DUES/SUBSCRIPT 265.17
27 LINDA’S CLEANING HWY-UTILITIES 65.00
28 LOGAN FRITSCHLE JAIL-OVERTIME 212.04
29 LOUISVILLE POSTMASTER CO CLK, ELECTION-POSTAGE 1374.00
30 LYNDI THOMPSON TREAS-CLERICAL HIRE OT 350.00
31 M. KATHY BEYERS PUBLIC DEFENDER-EXP 75.00
32 MARK FELDHAKE SHERIFF-OT, JAIL-PHONE 1589.43
33 MARY BETH WELCH COLLINS COURT-ATTY FEES FOR INDIGENTS 1819.82
34 PAT GREENWOOD JAIL-PHONE 40.00
35 QUILL ELECTION-PRINTING/SUPPLIES 267.47
36 RAY PHILLIPS JAIL-PHONE 40.00
37 RICOH USA SHERIFF-SUPPLIES 2125.00
38 RK DIXON CH RECORDS-DEBT RETIREMENT 147.03
39 ROBERT STURM COURT SECURITY-BAILIFF 116.80
40 SAV MOR PHARMACY JAIL-MED EXP 87.36
41 STEVE SPITZNER SHERIFF-TRANSPORT PRIS, AUTO MAINT, JAIL-PHONE 60.42
42 SHERRI TUNGATE ST ATTY-TRAINING/SEMINARS, SUPPLIES 787.30
43 TERA CONKLIN PROBATION-TRAVEL 373.08
44 TOM GREENWOOD COURT SECURITY-BAILIFF 102.20
45 VERIZON JAIL-PHONE 342.11
46 WABASH TELEPHONE CH, JAIL, HWY-PHONE 2389.11
47 WALMART JAIL-DIET & CARE PRIS, MEDICAL EXP, SUPPLIES 992.29
48 WEX ` PROBATION-TRAVEL 145.47
49 WILLIAM GROSS JAIL-OT, COURTHOUSE SECURITY-BAILIFF 1234.32
50 WELLS FARGO SHERIFF-SUPPLIES 124.00
TOTAL PAID CLAIMS $31,490.62
Your Committee on Unpaid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:
No. Names of Claimants For What Amount of Claim
1 ACE HARDWARE COURTHOUSE-REPAIRS TO CO BLDGS 287.39
2 ADP MISC & CONT 218.85
3 ANGELA’S VILLAGE FLORIST COUNTY BOARD- EXPENSE 55.00
4 BUTCHER AUTOMOTIVE SHERIFF- AUTO MAINT 193.93
5 CHAD MILNER SHERIFF-INC EXP 59.90
6 CIT CH RECORDS- DEBT RETIREMENT 87.88
7 CITY OF FLORA ESDA-TRAINING 313.60
8 CLAY CO ADVOCATE PRESS ELECTION – PUBLICATION 123.98
9 CLAY COUNTY HEALTH DEPT JAIL-MEDICAL EXP 46.48
10 CLAY COUNTY HOSPITAL PROBATION- INC EXP 10.50
11 CLAY COUNTY REPUBLICAN COURT, CIR CLK, ELECTION- PUBLICATION, MISC EXP 325.00
FOR INDIGENTS, SUPPLIES
12 COMMUNICATIONS REV JAIL-PHONE 498.55
13 COMPASS WEB S OF A, TREAS, ST ATTY-COMP SERV, EQUIP MAINT 419.99
14 DARER HILDERBRAND ESDA-TRAINING 102.91
15 DBS DISPOSAL JAIL, CH, HWY-UTILITIES 240.00
16 EFFINGHAM TELCOM JAIL – PHONE 103.00
17 FE MORAN CH-EQUIP MAINT 324.00
18 FLORA AUTO PARTS SHERIFF-AUTO MAINT 39.98
19 FLORA PRINTING CO PROBATION-INC EXP 139.73
20 HAMILTON REPAIR SHERIFF-AUTO MAINT 277.04
21 HILLIARDS REPAIR SHERIFF-AUTO MAINT 1325.17
22 INDOFF CO CLK, CH, JAIL, ST ATTY, PROB- SUPPLIES, INC EXP 594.44
23 KEMPER CPA ADMINISTRATION-BUDGET PREPARATION 2300.00
24 KNAPP OIL SHERIFF-AUTO MAINT 169.46
25 KRISTA WEIDNER PROB-TRAVEL 79.49
26 LEGAL DIRECTORIES CIR CLK-SUPPLIES 8.75
27 LEXIS NEXIS ST ATTY-DUES 139.00
28 LINDA’S CLEANING SERV HWY-UTILITIES 65.00
29 SIMS, LORI ST ATTY-TRANSCRIPTS 23.50
30 LOUISVILLE AUTO PARTS SHERIFF-AUTO MAINT 41.98
31 MEAGHER SIGN & GRAPHICS SHERIFF- INC EXP 1562.56
32 MICROTEK CO CLERK-MISC 304.20
33 MIDWEST OFFICE PROB-INC EXP 56.78
34 MIKE’S FOOD MARKET JAIL-DIET & CARE OF PRISONERS 1398.71
35 MICHAEL LAMB ESDA –TRAINING 46.14
36 NACCTFO TREAS-MISC 75.00
37 PAT GREENWOOD SHERIFF, JAIL-TRAINING 59.20
38 QUILL CO CLERK-SUPPLIES 201.96
39 RAY O’HERRON JAIL, BAILIFF-UNIFORMS, MISC 2518.79
40 RONALD D YOUNG COURT-ATTY FEES FOR INDIGENTS 2431.75
41 THE WEB CAFÉ CH-REPAIRS TO CO BLDGS 324.85
42 YOUNG’S PIT STOP SHERIFF-AUTO MAINT 33.00
43 ZIMDARS JAIL-EQUIP MAINT 85.50
44 ZINK BLDG CENTER COURTHOUSE-REPAIRS TO CO BLDGS 47.31
TOTAL UNPAID CLAIMS $17,760.28