October 11, 2016 Min



The October 11, 2016 meeting of the Honorable Clay County Board was called to order at 6:00 p.m. by Sheriff Andy Myers.


The Pledge to the flag was led by Sheriff Myers.


The blessing was led by Ted Whitehead.


The roll was called: Present: Ted Whitehead, Chairman, Mike Spitzner, Joe Goodman, Janice Brooks, Bryan Knapp, John Weidner, Chris Rinehart, John Bayler, Dave Johnson, Mike Rinehart, Mary McCollough, and Barb McGrew.


Absent: Brad Harris and Jeremy Wildbur.


Chairman Whitehead acknowledged guests and there were no agenda changes.


Motion by Barb McGrew, seconded by Joe Goodman, to approve the agenda as it stands.  Motion Carried. Voice Action.


Motion by Mary McCollough, seconded by Dave Johnson, to approve the County Board minutes of September 13, 2016.  Motion Carried, Voice Action.


Motion by John Weidner, seconded by Mike Spitzner, to approve the action of the Claims Committee.  Motion Carried.  11 – Yes, 1 – No.


Jennifer Brown, 911 Coordinator, presented the 911 Report in written form.


Tammy Byers, Clay County Health Dept, reported that the Board of Health did not meet this month and there is no report available.


Sheriff Andy Myers presented the Sherriff’s September Activity Report in written form.


Motion by Chris Rinehart, seconded by Bryan Knapp, to approve the Bellwether Contract for a cost study of Court Security fees, in the amount of $5,000.00, paid from the Sheriff’s budget line items.  Motion carried.


County Treasurer Jana Tolliver presented the Financial Reports in written form.  Additionally, Tolliver reported all accounts are in good standing and disbursements have been made from the first tax installment collections, with second disbursement coming shortly.


Circuit Clerk Crystal Ballard presented her year-to-date Collection Report in written form.


Motion by Chris Rinehart, seconded by Barb McGrew, to go to closed session for the following purpose:  The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body (5 ILCS 120/2 (C)(1).  Time:  6:15 p.m.  Motion carried, voice action.


Motion by Mary McCollough, seconded by Mike Spitzner, to return to open session.  Time:  6:45 p.m.  Motion carried, voice action.


Chairman Whitehead noted the closed session was for informational purposes and no action will be taken.


Motion by Bryan Knapp, which was seconded by Dave Johnson, to adopt the 2017 County Motor Fuel Tax Maintenance Resolution (BLR 14220) in the amount of Five Hundred Thousand and 00/100 Dollars ($500,000).  Motion carried.


Motion by John Bayler, which was seconded by Bryan Knapp, to approve Bridge Aid Petition 16 (03-1) in the Township of Clay City, Clay County, Illinois.  Motion carried.


Motion by Joe Goodman, which was seconded by Barb McGrew, to approve Bridge Aid Petition 16 (05-1) in the Township of Hoosier, Clay County, Illinois.  Motion carried.


Motion by John Weidner, which was seconded by Mary McCollough, that the Chairman of the County Board be authorized to execute all documents necessary to enter into an agreement with Rhutasel & Associated, Inc. of Centralia, Illinois for the performance of preliminary engineering services for the construction of a Multiple Pipe Bridge over Flat Branch Creek on Jasper Road (TR302), Section 16-05107-00-BR, at a fee of $17,995.00.  Motion carried.


County Engineer Mike Quandt presented the Highway Department Report in written form.


Motion by John Bayler, seconded by Bryan Knapp, to approve the demolition of Hospital owned property (home used for storage), at a cost of $4000.00.  Motion carried.


CCH Interim President Michael Zilm presented the Hospital Report in written form.   Zilm remarked that the Hospital is well connected to the community, noting their involvement in different community events.


Motion by Mike Rinehart, seconded by Joe Goodman, to approve the IMRF cap increase for the Health Dept. (going from $126,500 to $140,000).   Motion carried.


Motion by Janice Brooks, seconded by Dave Johnson, to approve Insurance Expenditures for FY2017 only for the Health Dept., (up to $16,200.00).  Motion carried.


Motion by John Bayler, seconded by Barb McGrew, to amend the FY2016 Budget, as  presented.  Motion Carried.


Motion by Mary McCollough, seconded by Mike Spitzner, to approve the ICRMT Property Casualty Insurance Renewal.  Motion carried.


Motion by Mike Spitzner, seconded by Joe Goodman, to approve the ICRMT Work Comp Insurance Renewal.  Motion carried.


Motion by John Bayler, seconded by Mike Spitzner, to approve the renewal of the Cyber Insurance Policy Renewal.  Motion carried.


Executive Finance Committee Chairman Chris Rinehart presented the FY 2017 Budget, which will be available for public inspection in the County Clerk’s office.


Executive Finance Committee Chairman Rinehart also reported that the committee is working on the travel reimbursement ordinance and will hope to have that finalized for approval at the November meeting.


Chairman Ted Whitehead presented the Regional Office of Education #12 Report of Official Acts.


Chairman Whitehead asked for approval to sign a proclamation naming October as Dysautonomia Awareness Month in Clay County.  Board Members gave Whitehead their verbal consent.


WHEREAS, dysautonomia is a group of medical conditions that result in a
malfunction of the autonomic nervous system, which is responsible for “automatic”
bodily functions such as respiration, heart rate, blood pressure, digestion,
temperature control and more;
WHEREAS, some forms of dysautonomia are considered rare diseases, such as
Multiple System Atrophy and Pure Autonomic Failure, while other forms of
dysautonomia are common, impacting millions of people in the US and around the
world, such as Diabetic Autonomic Neuropathy, Neurocardiogenic Syncope and
Postural Orthostatic Tachycardia Syndrome;
WHEREAS, dysautonomia impacts people of any age, gender, race or background,
including many individuals living in Clay County;
WHEREAS, some forms of dysautonomia can be very disabling and this disability
can result in social isolation, stress on the families of those impacted, and financial
WHEREAS, some forms of dysautonomia can result in death, causing tremendous
pain and suffering for those impacted and their loved ones;
WHEREAS, increased awareness about dysautonomia will help patients get
diagnosed and treated earlier, save lives, and foster support for individuals and families coping with dysautonomia in our community;
WHEREAS, Dysautonomia International, a 501(c)(3) non-profit organization that
advocates on behalf of patients living with dysautonomia, encourages communities
to celebrate Dysautonomia Awareness Month each October around the world;
WHEREAS, we seek to recognize the contributions of the professional medical
community, patients and family members who are working to educate our citizenry
about dysautonomia in Clay County.
NOW, THEREFORE, I, Ted Whitehead, Chairman of County Board, do hereby proclaim
the month of October as,
Throughout Clay County.


Chairman Whitehead express sympathy to Treasurer Jana Tolliver on the passing of her Grandmother, as well as reading a “Thank You” card.


Motion by Mike Spitzner, seconded by Bryan Knapp, to adjourn.  Time:  7:10 p.m.  Motion carried, voice action.



Mr. Chairman and Gentlemen of the County Board:

Your Committee on Paid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:


No.         Names of Claimants                        For What                                                                                   Amount of Claim

1              ADAM CARTRIGHT                          SHERIFF-OT, JAIL-PHONE                                                                              147.69

2              ADP                                                       MISC & CONT                                                                                                    250.05

3              ANDY MYERS                                     JAIL-PHONE                                                                                                        40.00

4              ASHTON BYRD                                   JAIL-PHONE                                                                                                        40.00

5              BRENDA BRITTON                            COUNTY BOARD-SEC FEES                                                                            65.00

6              CENTRAL CIGAR & CANDY            SHERIFF-INC EXP                                                                                              74.45

7              CHAD MILNER                                   JAIL-PHONE                                                                                                        40.00

8              CHET’S ELECTRIC                               JAIL-SUPPLIES                                                                                                   64.50

9              CIC                                                         RECORDERS MICRO-LEASE OF EQUIP                                                      7580.00

10           COMM REVOLVING FUND           JAIL-PHONE                                                                                                        498.55

11           COMPASS WEB                                 COUNTY CLERK, TREAS-COMPUTER SERV                                              640.70

12           CORY HEUERMAN                            SHERIFF-OT, JAIL-PHONE                                                                              259.20

13           COUNTY BOARD MEMBERS         CO BOARD-PER DIEM EXP                                                                            2625.22

14           CRYSTAL BALLARD                           CIRCUIT CLERK-MISC                                                                                      456.66

15           CURTIS LEIB                                        PROBATION-TRAVEL                                                                                      129.12

16           DARREN BARBEE                              JAIL-OVERTIME                                                                                                 212.04

17           ELAM LEWIS                                       SHERIFF-OT, JAIL-PHONE                                                                              1048.15

18           FRANK & BRIGHT FUNERAL         CORONER-OFFICE & EQUIP EXP                                                                 100.00

19           GFI                                                         CH RECORDS-DEBT RETIREMENT                                                               74.20

20           INDOFF                                                TREAS, JAIL, ST ATTY, S OF A, CO CLK, SHERIFF-SUPPLIES                                879.37

21           JAMIE AYERS                                      SHERIFF-OT, JAIL-PHONE                                                                              257.53

22           JULIE BUHRMANN                           TREAS-MISC                                                                                                       12.02

23           KEIFER LANDSCAPING                   CH-REPAIRS TO CO BLDGS                                                                            275.00

24           KEVIN GARNER                                 CH-PURCHASE OF EQUIP                                                                              396.75

25           KIDS, COURTS & SCHOOLS           PUBLIC DEFENDER-EXP, ST ATTY-TRAINING, SEMINARS                 200.00

26           LEXIS NEXIS                                        ST ATTY-DUES/SUBSCRIPT                                                                           265.17

27           LINDA’S CLEANING                         HWY-UTILITIES                                                                                                  65.00

28           LOGAN FRITSCHLE                           JAIL-OVERTIME                                                                                                 212.04

29           LOUISVILLE POSTMASTER            CO CLK, ELECTION-POSTAGE                                                                       1374.00

30           LYNDI THOMPSON                          TREAS-CLERICAL HIRE OT                                                                              350.00

31           M. KATHY BEYERS                            PUBLIC DEFENDER-EXP                                                                                  75.00

32           MARK FELDHAKE                              SHERIFF-OT, JAIL-PHONE                                                                              1589.43

33           MARY BETH WELCH COLLINS       COURT-ATTY FEES FOR INDIGENTS                                                           1819.82

34           PAT GREENWOOD                           JAIL-PHONE                                                                                                        40.00

35           QUILL                                                    ELECTION-PRINTING/SUPPLIES                                                                 267.47

36           RAY PHILLIPS                                      JAIL-PHONE                                                                                                        40.00

37           RICOH USA                                         SHERIFF-SUPPLIES                                                                                           2125.00

38           RK DIXON                                            CH RECORDS-DEBT RETIREMENT                                                               147.03

39           ROBERT STURM                                                COURT SECURITY-BAILIFF                                                                             116.80

40           SAV MOR PHARMACY                    JAIL-MED EXP                                                                                                    87.36

41           STEVE SPITZNER                               SHERIFF-TRANSPORT PRIS, AUTO MAINT, JAIL-PHONE                   60.42

42           SHERRI TUNGATE                             ST ATTY-TRAINING/SEMINARS, SUPPLIES                                             787.30

43           TERA CONKLIN                                  PROBATION-TRAVEL                                                                                      373.08

44           TOM GREENWOOD                         COURT SECURITY-BAILIFF                                                                             102.20

45           VERIZON                                              JAIL-PHONE                                                                                                        342.11

46           WABASH TELEPHONE                     CH, JAIL, HWY-PHONE                                                                                    2389.11

47           WALMART                                          JAIL-DIET & CARE PRIS, MEDICAL EXP, SUPPLIES                                992.29

48           WEX       `                                               PROBATION-TRAVEL                                                                                      145.47

49           WILLIAM GROSS                               JAIL-OT, COURTHOUSE SECURITY-BAILIFF                                             1234.32

50           WELLS FARGO                                   SHERIFF-SUPPLIES                                                                                           124.00





Your Committee on Unpaid Claims would beg leave to report that they have examined all claims presented to them, and recommend the payment of the following, and that the Clerk be directed to issue orders on the County Treasurer to the Claimants for the several amounts allowed, as follows, to wit:


No.         Names of Claimants                        For What                                                                                   Amount of Claim

1              ACE HARDWARE                               COURTHOUSE-REPAIRS TO CO BLDGS                                                     287.39

2              ADP                                                       MISC & CONT                                                                                                    218.85

3              ANGELA’S VILLAGE FLORIST        COUNTY BOARD- EXPENSE                                                                          55.00

4              BUTCHER AUTOMOTIVE                               SHERIFF- AUTO MAINT                                                                                  193.93

5              CHAD MILNER                                   SHERIFF-INC EXP                                                                                              59.90

6              CIT                                                          CH RECORDS- DEBT RETIREMENT                                                              87.88

7              CITY OF FLORA                                  ESDA-TRAINING                                                                                                               313.60

8              CLAY CO ADVOCATE PRESS          ELECTION – PUBLICATION                                                                             123.98

9              CLAY COUNTY HEALTH DEPT        JAIL-MEDICAL EXP                                                                                           46.48

10           CLAY COUNTY HOSPITAL               PROBATION- INC EXP                                                                                     10.50

11           CLAY COUNTY REPUBLICAN         COURT, CIR CLK, ELECTION- PUBLICATION, MISC EXP                      325.00


12           COMMUNICATIONS REV              JAIL-PHONE                                                                                                        498.55

13           COMPASS WEB                                 S OF A, TREAS, ST ATTY-COMP SERV, EQUIP MAINT                         419.99

14           DARER HILDERBRAND                    ESDA-TRAINING                                                                                                               102.91

15           DBS DISPOSAL                                   JAIL, CH, HWY-UTILITIES                                                                                                240.00

16           EFFINGHAM TELCOM                     JAIL – PHONE                                                                                                     103.00

17           FE MORAN                                          CH-EQUIP MAINT                                                                                            324.00

18           FLORA AUTO PARTS                        SHERIFF-AUTO MAINT                                                                                   39.98

19           FLORA PRINTING CO                      PROBATION-INC EXP                                                                                      139.73

20           HAMILTON REPAIR                          SHERIFF-AUTO MAINT                                                                                   277.04

21           HILLIARDS REPAIR                            SHERIFF-AUTO MAINT                                                                                   1325.17

22           INDOFF                                                CO CLK, CH, JAIL, ST ATTY, PROB- SUPPLIES, INC EXP                        594.44

23           KEMPER CPA                                      ADMINISTRATION-BUDGET PREPARATION                                          2300.00

24           KNAPP OIL                                          SHERIFF-AUTO MAINT                                                                                   169.46

25           KRISTA WEIDNER                             PROB-TRAVEL                                                                                                    79.49

26           LEGAL DIRECTORIES                        CIR CLK-SUPPLIES                                                                                            8.75

27           LEXIS NEXIS                                        ST ATTY-DUES                                                                                                    139.00

28           LINDA’S CLEANING SERV              HWY-UTILITIES                                                                                                  65.00

29           SIMS, LORI                                          ST ATTY-TRANSCRIPTS                                                                                   23.50

30           LOUISVILLE AUTO PARTS              SHERIFF-AUTO MAINT                                                                                   41.98

31           MEAGHER SIGN & GRAPHICS     SHERIFF- INC EXP                                                                                             1562.56

32           MICROTEK                                          CO CLERK-MISC                                                                                                304.20

33           MIDWEST OFFICE                             PROB-INC EXP                                                                                                   56.78

34           MIKE’S FOOD MARKET                  JAIL-DIET & CARE OF PRISONERS                                                               1398.71

35           MICHAEL LAMB                                ESDA –TRAINING                                                                                             46.14

36           NACCTFO                                            TREAS-MISC                                                                                                       75.00

37           PAT GREENWOOD                           SHERIFF, JAIL-TRAINING                                                                                               59.20

38           QUILL                                                    CO CLERK-SUPPLIES                                                                                        201.96

39           RAY O’HERRON                                 JAIL, BAILIFF-UNIFORMS, MISC                                                                 2518.79

40           RONALD D YOUNG                          COURT-ATTY FEES FOR INDIGENTS                                                           2431.75

41           THE WEB CAFÉ                                   CH-REPAIRS TO CO BLDGS                                                                            324.85

42           YOUNG’S PIT STOP                          SHERIFF-AUTO MAINT                                                                                   33.00

43           ZIMDARS                                             JAIL-EQUIP MAINT                                                                                          85.50

44           ZINK BLDG CENTER                          COURTHOUSE-REPAIRS TO CO BLDGS                                                     47.31













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